Referrals and Bed Reservations Clause Samples
The 'Referrals and Bed Reservations' clause establishes the procedures and obligations related to referring individuals to a facility and reserving beds for their use. Typically, this clause outlines how referrals are made, the process for confirming bed availability, and any requirements for holding or releasing reserved beds, such as notice periods or reservation fees. Its core practical function is to ensure a clear and efficient process for managing admissions, minimizing misunderstandings, and optimizing the use of available resources.
Referrals and Bed Reservations a. Referrals to the Yale Navigation Center will be made utilizing the Homeless Management Information System (HMIS) Bed Reservation System. Individuals seeking shelter will be screened for open felony warrants and status as a registered sex offender during the referral process.
Referrals and Bed Reservations a. The CONTRACTOR will work with the COUNTY and the Virtual Front Door to develop and implement the referral process for eligible Participants to access CES. The referral process at minimum will include the transfer of information from the Virtual Front Door to the CONTRACTOR through the use of HMIS and other secure technologies. This information may be further communicated and shared with Access Points across the SPA for the purposes of facilitating access to CES.
b. The CONTRACTOR will work with the COUNTY and regional navigation centers and emergency shelter programs (i.e., Bridges at ▇▇▇▇▇▇▇ Place and Yale Navigation Center) in support of the development and implementation of Bed Reservation module in HMIS.
Referrals and Bed Reservations a. Referrals to the Yale Navigation Center will be made utilizing the Homeless Management Information System (HMIS) Bed Reservation System. Individuals seeking shelter will be screened for open felony warrants and status as a registered sex offender during the referral process.
b. The Contractor shall maintain an active alternative referral process using a phone number and e-mail, 7 days per week at any given moment to ensure additional referrals and intakes for those not matched through the Bed Reservation System. There shall be at all times, a minimum of one (1) dedicated staff member to oversee the alternative referral process, which includes the phone line and e-mail responses and communication. Responses and further intake coordination should be provided to referring agencies within a 30-minute window to ensure successful referrals into the program.
c. The Contractor shall be flexible with referrals and completing intakes 24 hours a day, 7 days a week to ensure potential referrals enter shelter upon need. The contractor shall schedule no less than 10 potential referrals per day based on bed availability and/or any mitigating circumstances such as illness outbreak, etc., as previously communicated and approved by the County. Although there is consideration for multiple intakes at one time, potential new participants are welcomed on-site and if intakes need to be delayed, those potential new participants shall be allowed to access the site and services until Contractor is ready to complete the intake. Intake needs to be completed within a reasonable time of arriving on-site to avoid referring agencies and potential new participants from waiting.
d. The Contractor shall maintain open communication with all referring agencies to ensure a smooth process into the shelter program for those eligible individuals.
e. The Contractor will track all established set aside bed referrals and provide an update to the County daily.
Referrals and Bed Reservations a. Contractor will work with the County and the Virtual Front Door to coordinate the referral process for eligible Participants to access CES. The referral process at minimum will include the transfer of information from the Virtual Front Door to the Contractor using the Homeless Management Information System (HMIS) and other secure technologies. This information may be further communicated and shared with Access Points across the SPA for the purposes of facilitating access to CES.
b. Contractor will work with the County, emergency shelter programs and transitional housing programs in support of the continuous operation of the Bed Reservation module in HMIS.
c. Contractor will work with the County, service providers and housing providers in support of continuing efficient and appropriate referrals to supportive services, shelter, and housing resources through the CES Community Queue.
Referrals and Bed Reservations. 31 a. Referrals to Bridges at ▇▇▇▇▇▇ Place will be made by designated partners as agreed by 32 the County and will incorporate the use of the Homeless Management Information System (HMIS) Bed 33 Reservation module. Individuals seeking shelter will be screened for open felony warrants and status as
Referrals and Bed Reservations. The CONTRACTOR will work with the COUNTY and the Virtual Front Door to develop and 5 implement the referral process for eligible Participants to access CES. The referral process at minimum 6 will include the transfer of information from the Virtual Front Door to the CONTRACTOR through the 7 use of HMIS and other secure technologies. This information may be further communicated and shared 8 with Access Points across the SPA for the purposes of facilitating access to CES.
Referrals and Bed Reservations a. Referrals to the Yale Navigation Center will be made utilizing the Homeless Management Information System (HMIS) Bed Reservation System and from County approved referral agencies such as law enforcement, street outreach teams, and other County departments. Individuals seeking shelter will be screened for open felony warrants and status as a registered sex offender during the referral process.
b. The Contractor shall maintain an active alternative referral process using a phone number and e-mail, 7 days per week at any given moment to ensure additional referrals and intakes for those not matched through the Bed Reservation System. There shall be at all times, a minimum of one
(1) dedicated staff member to oversee the alternative referral process, which includes the phone line and e-mail responses and communication. Responses and further intake coordination should be provided to referring agencies within a 30-minute window to ensure successful referrals into the Program.
c. The Contractor shall be flexible with referrals and completing intakes 24 hours a day, 7 days a week to ensure potential referrals enter shelter upon need. The Contractor shall schedule no less than 10 potential referrals per day based on bed availability and/or any mitigating circumstances such as illness outbreak, etc., as previously communicated and approved by the County. Although there is consideration for multiple intakes at one time, potential new Participants are welcomed on-site and if intakes need to be delayed, those potential new Participants shall be allowed to access the site and services until Contractor is ready to complete the intake. Intake needs to be completed within a reasonable time of arriving on-site to avoid referring agencies and potential new Participants from waiting.
d. The Contractor shall maintain open communication with all referring agencies to ensure a smooth process into the Program for those eligible individuals.
e. The Contractor will track all established set aside, direct referral and Bed Reservation referrals and provide an update to the County daily.
Referrals and Bed Reservations a. The CONTRACTOR will work with the COUNTY, the Virtual Front Door and VSP (i.e. Human Options and Interval House) to develop and implement the referral process for eligible Participants to access either or both CES for Individuals and CES for Survivors. The referral process at minimum will include the transfer of information from the Virtual Front Door to the CONTRACTOR through the use of HMIS, a comparable database and other secure technologies. This information may be further communicated and shared with Access Points across the SPA for the purposes of facilitating access to both the CES for Individuals and the CES for Survivors.
b. The CONTRACTOR will work with the COUNTY and regional navigation centers and emergency shelter programs (i.e., Bridges at ▇▇▇▇▇▇▇ Place and Yale Navigation Center) in support of the development and implementation of Bed Reservation module in HMIS.