REPORTING and INVOICING REQUIREMENTS. Reimbursement requests may be submitted no more frequently than monthly. Grant Funds provided under this Agreement must be expended by the Expiration Date. Recipient agrees to assess and report, as prescribed by State, the condition of all capital assets purchased or constructed under this Agreement as long as they remain in use for public transportation service. Recipient will request reimbursement for covered expenses incurred during each period as prescribed by State and described in Recipient's submitted preventive maintenance plan for this Agreement. Recipient must maintain and provide supporting documents detailing the total expenses for allowable maintenance activities incurred during the period. Recipient may list costs on a form provided by State, or provide vendor invoices. Copies of invoices for vendor charges must be submitted with reimbursement requests. In- house charges may be documented in a spreadsheet or with copies of timesheets showing time specifically associated with the project. In addition, Recipient must submit a cover letter or summary of the total expenses for work performed. Expenses incurred will not be reimbursed if the project's scope is changed or altered without the necessary approval and amendment by State. Reimbursement under this Agreement may be denied if Recipient does not maintain compliance with the most up-to-date Oregon Health Authority Guidelines for transit operations. See https:// xxx.xxxxxx.xxx/xxxx/XXXX/Xxxxx/Xxxxxxxxxxx.xxxx "What are the guidelines for transit agencies operating during the COVID-19 pandemic". EXHIBIT B FINANCIAL INFORMATION The information below will assist auditors to prepare a report in compliance with the requirements of 2 CFR part 200, subpart F. This Agreement is financed by the funding source indicated below: Federal Program 49 U.S.C. 5311 Federal Funding Agency U.S. Department of Transportation Federal Transit Administration 000 Xxxxxx Xxxxxx, Xxxxx 0000 Xxxxxxx, XX 00000 CFDA Number 20.509 (5311) Total Federal Funding $265,000.00 Administered By Public Transportation Division 000 00xx Xxxxxx XX Xxxxx, XX 00000-0000 EXHIBIT C Insurance Requirements GENERAL - SUBRECIPIENT. Recipient shall require in its first tier subagreements with entities that are not units of local government as defined in ORS 190.003, if any, to: i) obtain insurance specified under TYPES AND AMOUNTS and meeting the requirements under ADDITIONAL INSURED, "TAIL" COVERAGE, NOTICE OF CANCELLATION OR CHANGE, and CERTIF...
REPORTING and INVOICING REQUIREMENTS. Reimbursement requests may be submitted no more frequently than monthly. Grant Funds provided under this Agreement must be expended by the Expiration Date. The Expiration Date may be extended if local circumstances change; however, there is no guarantee of an extension. Recipient agrees to assess and report, as prescribed by State, the condition of all capital assets purchased or constructed under this Agreement as long as they remain in use for public transportation service. Recipient will request reimbursement for covered expenses incurred during each period as prescribed by State and described in Recipient's submitted preventive maintenance plan for this Agreement. Recipient must maintain and provide supporting documents detailing the total expenses for allowable maintenance activities incurred during the period. Recipient may list costs on a form provided by State, or provide vendor invoices. Copies of invoices for vendor charges must be submitted with reimbursement requests. In- house charges may be documented in a spreadsheet or with copies of timesheets showing time specifically associated with the project. In addition, Recipient must submit a cover letter or summary of the total expenses for work performed.
REPORTING and INVOICING REQUIREMENTS. Grantee shall submit the following reports and invoices: Report Frequency Due Date Financial Status Report Biannually The first bi-annual report shall be submitted not later than March 30, and the second bi- annual report shall be submitted not later than September 30. These reports shall be sent to: xxxxxxxxx@xxxx.xxxxx.xxx and xxxxxx.xxxxxxx@xxxx.xxxxx.xxx. March 30 September 30 Invoices and Requests for Reimbursement Monthly Invoices and requests for reimbursement shall be submitted monthly on the last business day of each month following the month in which expenses were incurred. Invoices shall be submitted to: Xxxxxxxx@xxxx.xxxxx.xxx, XXXXxxxxxxx@xxxx.xxxxx.xxx, and xxxxxx.xxxxxxx@xxxx.xxxxx.xxx. October 31, 2024 November 29, 2024 December 31, 2024 January 31, 2025 February 28, 2025 March 31, 2025 April 30, 2025 May 31, 2025 June 30, 2025 July 31, 2025 August 29, 2025 September 30, 2025 Performance Report Quarterly Performance reports shall be submitted the 15th calendar day following the end of the quarter being reported. The performance report shall be submitted to xxxx@xxxx.xxxxx.xxx, XXXXXXXX@xxxx.xxxxx.xxx, and xxxxxx.xxxxxxx@xxxx.xxxxx.xxx. December 15 March 15 June 15 September 15 Inventory Report - Annually The inventory report shall be submitted annually on October 15 following the end of the fiscal year being reported. The inventory report shall be submitted to: XXXxxxxx@xxxx.xxxxx.xxx, with a copy to xxxxxx.xxxxxxx@xxxx.xxxxx.xxx. October 15
REPORTING and INVOICING REQUIREMENTS. Reimbursement requests may be submitted no more frequently than monthly. Grant Funds provided under this Agreement must be expended by the Expiration Date. The Expiration Date may be extended if local circumstances change; however, there is no guarantee of an extension. Recipient will request reimbursement for covered expenses incurred during each period as prescribed by State and described in Recipient's submitted preventive maintenance plan for this Agreement. Recipient must maintain and provide supporting documents detailing the total expenses for allowable maintenance activities incurred during the period. Recipient may list costs on a form provided by State, or provide vendor invoices. Copies of invoices for vendor charges must be submitted with reimbursement requests. In- house charges may be documented in a spreadsheet or with copies of timesheets showing time specifically associated with the project. In addition, Recipient must submit a cover letter or summary of the total expenses for work performed. Expenses incurred will not be reimbursed if the project's scope is changed or altered without the necessary approval and amendment by State.
REPORTING and INVOICING REQUIREMENTS. Recipient agrees to assess and report the condition of the facility and all capital assets within the facility. Recipient will report as prescribed by State on the restroom and its amenities purchased or constructed under this Agreement as long as they remain in use for public transportation service. Copies of invoices for vendor charges must be submitted with reimbursement requests. In- house charges may be documented in a spreadsheet or with copies of timesheets showing time specifically associated with the project. In addition, Recipient must submit a cover letter or summary of the total expenses for work performed. Expenses incurred will not be reimbursed if the project's scope is changed or altered without the necessary approval and amendment by State.
REPORTING and INVOICING REQUIREMENTS. Recipient will provide reporting information as prescribed by State on the vehicles and equipment purchased under this Agreement as long as the vehicles and equipment remain in public transportation service. All equipment must be in a written inventory and reported to State as a capital asset. All equipment with a value of $50,000 or more, and all non-revenue vehicles subject to this Agreement, shall be included in Recipient's Transit Asset Management reporting to State. Recipient will submit a request for reimbursement in a format provided by State. Reimbursement requests must include the following: a cover letter and copies of all invoices associated with expenses identified for reimbursement. Pre-award and post-delivery certification forms documenting compliance to Altoona bus testing, Federal Motor Vehicle Safety Standards, Buy America, and Disadvantaged Business Enterprise requirements. In-house charges must be documented showing time specifically associated with the project. In addition, Recipient must provide a summary of the work performed pursuant to this Agreement in its agency periodic report. EXHIBIT B FINANCIAL INFORMATION The information below will assist auditors to prepare a report in compliance with the requirements of 2 CFR part 200, subpart F. This Agreement is financed by the funding source indicated below:
REPORTING and INVOICING REQUIREMENTS. Recipient shall confirm the eligibility of any Sub-Recipient prior to distributing STIF moneys and entering into an agreement with the Sub-Recipient. Recipient shall ensure that Sub-Recipients maintain eligibility throughout the project period. Recipient shall provide State with copies of agreement(s) made with Sub-Recipients within 30 days of execution of those agreements. Per OAR 732-044-0040(1)(a), Recipient shall report on Project progress, outcomes achieved, and expenditures of discretionary STIF funds by itself and its Sub-Recipients. Failure to use STIF funds towards achievement of identified project deliverables may result in the cessation of funding to Recipient for the remainder of the Agreement period.
REPORTING and INVOICING REQUIREMENTS. Recipient will provide reporting information as prescribed by State on vehicle(s) purchased under this agreement as long as the vehicle(s) remain in public transportation service. Recipient will submit a request for reimbursement in a format provided by State. Requests must include the following: a cover letter and copies of all invoices associated with expenses identified for reimbursement, pre-award and post-delivery certification forms which document compliance to Altoona bus testing, Federal Motor Vehicle Safety Standards, Buy America, and Disadvantaged Business Enterprise requirements.
REPORTING and INVOICING REQUIREMENTS. Recipient will request reimbursement for covered expenses incurred during each period as prescribed by State. Copies of invoices must be submitted for all products, services, and vendor charges. In-house charges must be documented showing time specifically associated with the project. In addition, Recipient must provide a summary of the work performed to date pursuant to this Agreement in each agency periodic report. Photographs of the planning process are encouraged to memorialize the achievement of project deliverables, if applicable. Recipient will submit a draft or final plan, as appropriate, before final payment will be made by State. Recipient shall confirm the eligibility of any Sub-Recipient prior to distributing STIF moneys and entering into an agreement with the Sub-Recipient. Recipient shall ensure that Sub-Recipients maintain eligibility throughout the project period. Recipient shall provide State with copies of agreement(s) made with Sub-Recipients within 30 days of execution of those agreements. Per OAR 732-044-0040(1)(a), Recipient shall report on Project progress, outcomes achieved, and expenditures of discretionary STIF funds by itself and its Sub-Recipients. Failure to use STIF funds towards achievement of identified project deliverables may result in the cessation of funding to Recipient for the remainder of the Agreement period.
