School Census Clause Samples

School Census. The data fields collected as part of the census are numerous, vary for each census and evolve from year to year. As such this sharing agreement will link through to the DfE data items web page rather than list the specific data fields; ▇▇▇▇▇://▇▇▇.▇▇▇.▇▇/guidance/complete-the-school-census/data-items.

School Census. The submission of the school census returns by maintained schools is a statutory requirement on schools under Section 537A of the Education Act 1996. The data is submitted by Gloucestershire County Council to the Department for Education (DfE). Further information is available at ▇▇▇▇▇://▇▇▇.▇▇▇.▇▇/guidance/complete-the-school-census/statutory-requirement-data-sharing-and-regulations. Personal Data Special Categories of Personal Data (see definitions)

School Census. 11.1.1 The LA agrees to: • DfE Information on the school census including what information is collected can be found here: ▇▇▇▇▇://▇▇▇.▇▇▇.▇▇/education/data- collection-and-censuses-for-schools

School Census. 9.3.1. The LA via SLA Online agrees to:  Provide advice and guidance to the Education Provider in the preparation of data for each School Census return;  Support the Education Provider in production of the census data file from the ▇▇▇▇ system;  The LA agrees to work with the Education Provider to define and make available data held on the Capita ONE System for the purpose of benchmarking and School to School Support.

School Census. 9.3.1. The LA agrees to: • Provide advice and guidance to the Education Provider in the preparation of data for each School Census return; • Support the Education Provider in production of the census data file from the ▇▇▇▇ system; • Core IT will send an egressed email to schools requesting the data ensuring that the reply will be secure; • The LA agrees to work with the Education Provider to define and make available data held on the Capita ONE System for benchmarking and School to School Support.

School Census. 3.1 The school census is a statutory return completed by all state sector schools within England. Data is collected on the third Thursday in January and May and the first Thursday in October. Data items vary according to each census but all three census returns include child level personal data. 3.2 The School: • Submits the school census to COLLECT. • The Information Management Team (IMT) quality assures submissions from LA Maintained Schools and submits a file to the DfE. • Academies and Free Schools data is downloaded from COLLECT. 3.3 BMDC: • Provides advice and guidance to the School for the preparation of data for each School Census. • Provides advice and support in the interpretation of the guidance from the DfE with regards to the School Census returns. • Looks for and advises on any identified anomalies in the School’s data before the DfE’s deadline. • Makes the data available via data analysis to children and young people’s services professionals within BMDC in line with the General Data Protection Regulation and the Data Protection ▇▇▇ ▇▇▇▇, and any associated data protection legislation. • Makes the data available to children and young people’s services professionals within BMDC via the central pupil database which is only accessible by authorised staff who adhere to strict usage protocols. • Only makes the data available to strict list of other external individuals, groups or companies as detailed in Section 8 (“Other usage of School Data”). • Pupil data collected from schools is listed in Appendix 2.

School Census. The School Census is a statutory return completed by all maintained schools and Academies within England. Data is collected three times per year. Data items vary according to each Census but all three Census returns include child level personal data. More information can be found in the government’s technical guidance document and it is the responsibility of the School/Academy to ensure they are familiar with that guidance11.

School Census. The LA agrees to: Provide advice and guidance to the Education Provider in the preparation of data for each School Census return; Support the Education Provider in production of the census data file from the ▇▇▇▇ system; Core IT will send an egressed email to schools requesting the data ensuring that the reply will be secure; The LA agrees to work with the Education Provider to define and make available data held on the Capita ONE System for benchmarking and School to School Support. Attainment Data The LA via the SSTEP (or SLA Online) SLA agrees to support the secure transfer process by giving the Education Provider advice on the collection, recording and submission of the data required by the DfE.