Stakeholder Outreach and Coordination Sample Clauses

Stakeholder Outreach and Coordination. The Engineer shall assist the State with establishing meeting dates, locations, securing meeting facilities, providing facilitation services, and providing technical advice regarding coordination with stakeholder groups, coalition groups, and other interested parties. For each meeting to be held with stakeholder groups, the Engineer shall submit a draft purpose and message to the State for review and comment. In addition, the Engineer shall participate in up to twenty meetings with stakeholder groups. The Engineer shall coordinate equipment needs (easels, chairs, tables and audio/visual), prepare a logistical summary, prepare a layout sketch of the meeting room set-up, and directions to the meeting site. In addition, the Engineer shall submit draft stakeholder meeting materials to the State for review and comment including draft agenda, handouts, exhibits/boards, PowerPoint presentation, sign-in sheets, and name tags. The Engineer shall prepare final stakeholder meeting materials based on comments received from the State and bring copies of the final materials to the stakeholder meetings. The Engineer shall develop and maintain an e-mail database for electronic notification of the stakeholder meetings, including representatives from management districts, elected officials, school districts, hospital districts, museum districts, super neighborhoods and other special interest groups. RSVPs will be tallied to determine meeting room requirements. A total of four (4) pre-meetings with the State are anticipated for preparation for the stakeholder coordination efforts. The Engineer shall include meeting notes and other documentation from the stakeholder meetings in the project record. Deliverables 1. Draft Meeting Notices and Reminders 2. Final Meeting Notices and Reminders 3. Draft Meeting Agendas
Sample 1
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Stakeholder Outreach and Coordination. The Engineer shall assist the State with establishing meeting dates, locations, securing meeting facilities, providing facilitation services, and providing technical advice regarding coordination with stakeholder groups, coalition groups, and other interested parties. For each meeting to be held with stakeholder groups, the Engineer shall submit a draft purpose and message to the State for review and comment. Prior to each meeting the Engineer shall participate in up to a total of four (4) in-person preparation meetings, one (1) of which will be a “dress rehearsal”. The Engineer estimates twenty (20) meetings with stakeholder groups during phase one. The type and number of meetings will be defined in the PIP, but will likely include: • Daytime business open houses with major employers, especially large petrochemical employers along the Ship Channel. • Attending standing meetings to brief members of xxxxxxxx of commerce, Super Neighborhoods and other active business/civic/professional organizations. • One-on-one or council/commissioner briefings with elected officials. • Targeted outreach to minority, low-income, elderly, disabled, and other demographic categories that face transportation challenges. 1. Draft Meeting Agendas 2. Final Meeting Agendas 3. Draft Meeting Sign-in Sheets 4. Final Meeting Sign-in Sheets 5. Draft Meeting Presentations
Sample 1
Stakeholder Outreach and Coordination. The Engineer shall assist the State with establishing meeting dates, locations, securing meeting facilities, providing facilitation services, and providing technical advice regarding coordination with stakeholder groups, coalition groups, and other interested parties. For each meeting to be held with stakeholder groups, the Engineer shall submit a draft purpose and message to the State for review and comment. Prior to each meeting the Engineer shall participate in up to a total of four (4) in-person preparation meetings, one (1) of which will be a “dress rehearsal”. The Engineer estimates twenty (20) meetings with stakeholder groups during phase two. The type and location of meetings will be defined in the PIP, but will likely include: • Attending standing meetings to brief members of xxxxxxxx of commerce, Super Neighborhoods and other active business/civic/professional organizations. 6 meetings • One-on-one or council/commissioner briefings with elected officials. 6 meetings • Targeted outreach to minority, low-income, elderly, disabled, and other demographic categories that face transportation challenges. 4 meetings 1. Draft Meeting Agendas 2. Final Meeting Agendas 3. Draft Comment Cards 4. Final Comment Cards 5. Draft Meeting Presentations
Sample 1
Stakeholder Outreach and Coordination. The Engineer shall assist the State with establishing meeting dates, locations, securing meeting facilities, providing facilitation services, and providing technical advice regarding coordination with stakeholder groups, environmental justice and low income areas, coalition groups, and other interested parties. For each meeting to be held with stakeholder groups, the Engineer shall submit a draft purpose and message to the State for review and comment. In addition, the Engineer shall coordinate and prepare for up to ten (10) meetings with stakeholder groups during PHASE I. 1. Draft Meeting Agendas (PDF) 2. Final Meeting Agendas (PDF) 3. Draft Meeting Presentations and Materials (PDF)
Sample 1

Related to Stakeholder Outreach and Coordination

  • Project Management and Coordination The Engineer shall coordinate all subconsultant activity to include quality of and consistency of work and administration of the invoices and monthly progress reports. The Engineer shall coordinate with necessary local entities.

  • Care Coordination The Parties’ subcontract shall require that the Enrollee’s CP Care Coordinator provide ongoing care coordination support to the Enrollee in coordination with the Enrollee’s PCP and other providers as set forth in Section 2.6.

  • Project Coordination The Engineer shall coordinate all subconsultant activity to include quality and consistency of deliverables and administration of the invoices and monthly progress reports. The Engineer shall coordinate with necessary local entities.

  • Cooperation and Coordination The Parties acknowledge and agree that it is their mutual objective and intent to minimize, to the extent feasible and legal, taxes payable with respect to their collaborative efforts under this Agreement and that they shall use all commercially reasonable efforts to cooperate and coordinate with each other to achieve such objective.

  • Coordination The Parties shall confer regularly to coordinate the planning, scheduling and performance of preventive and corrective maintenance on the Large Generating Facility and the Interconnection Facilities.

  • Order Coordination and Order Coordination-Time Specific 2.1.9.1 “Order Coordination” (OC) allows BellSouth and Lightyear to coordinate the installation of the SL2 Loops, Unbundled Digital Loops (UDL) and other Loops where OC may be purchased as an option, to Lightyear’s facilities to limit end user service outage. OC is available when the Loop is provisioned over an existing circuit that is currently providing service to the end user. OC for physical conversions will be scheduled at BellSouth’s discretion during normal working hours on the committed due date. OC shall be provided in accordance with the chart set forth below. 2.1.9.2 “Order Coordination – Time Specific” (OC-TS) allows Lightyear to order a specific time for OC to take place. BellSouth will make every effort to accommodate Lightyear’s specific conversion time request. However, BellSouth reserves the right to negotiate with Lightyear a conversion time based on load and appointment control when necessary. This OC-TS is a chargeable option for all Loops except Unbundled Copper Loops (UCL) and Universal Digital Channel (UDC), and is billed in addition to the OC charge. Lightyear may specify a time between 9:00 a.m. and 4:00 p.m. (location time) Monday through Friday (excluding holidays). If Lightyear specifies a time outside this window, or selects a time or quantity of Loops that requires BellSouth technicians to work outside normal work hours, overtime charges will apply in addition to the OC and OC-TS charges. Overtime charges will be applied based on the amount of overtime worked and in accordance with the rates established in the Access Services Tariff, Section E13.2, for each state. The OC-TS charges for an order due on the same day at the same location will be applied on a per Local Service Request (LSR) basis.

  • Outreach Activities a. The Agency shall conduct outreach activities for potential Clients to promote the availability of services. b. Outreach activities shall include, but are not limited to, participation in health fairs, community events, collaboration with other providers, and the posting of flyers for potential Clients. c. The Agency shall have an outreach plan and shall provide evidence of such arrangements to the Recipient upon request.

  • Utility Coordination Identify all potential utility conflicts and provide preliminary office check plans showing the problem locations, posted to the City’s FTP site. Plans will clearly identify specific utility company facilities by color and by name (i.e. not just “gas” or “fiber optic”). ENGINEER shall include a conflict list for each utility, also posted to the FTP site. ENGINEER shall meet with utility company representatives to review plans and utility verification forms (Attachment No. 3 to Exhibit “A”) at each milestone date and as directed by the CITY and as determined necessary by the ENGINEER. This in- formation will be compiled into a summary report (Attachment No. 4 to Exhibit “A” also available on the City’s FTP site) maintained and updated by ENGINEER as necessary to present a cohesive and reflective status of utilities, and provided to the City as necessary. ENGINEER shall maintain involvement with utility companies until all conflicts have been resolved (not just identified). When appropriate, the City Engineer will approve the identification on plans of conflicts to be resolved during construction. ENGINEER shall meet with involved utility company/ies and project contractor to resolve any conflicts with utilities that occur during construction.

  • MANAGEMENT OF EVALUATION OUTCOMES 12.1 Where the Employer is, any time during the Employee’s employment, not satisfied with the Employee’s performance with respect to any matter dealt with in this Agreement, the Employer will give notice to the Employee to attend a meeting; 12.2 The Employee will have the opportunity at the meeting to satisfy the Employer of the measures being taken to ensure that his performance becomes satisfactory and any programme, including any dates, for implementing these measures; 12.3 Where there is a dispute or difference as to the performance of the Employee under this Agreement, the Parties will confer with a view to resolving the dispute or difference; and 12.4 In the case of unacceptable performance, the Employer shall – 12.4.1 Provide systematic remedial or developmental support to assist the Employee to improve his performance; and 12.4.2 After appropriate performance counselling and having provided the necessary guidance and/or support as well as reasonable time for improvement in performance, the Employer may consider steps to terminate the contract of employment of the Employee on grounds of unfitness or incapacity to carry out his or her duties.

  • Quality Assurance The parties endorse the underlying principles of the Company’s Quality Management System, which seeks to ensure that its services are provided in a manner which best conforms to the requirements of the contract with its customer. This requires the Company to establish and maintain, implement, train and continuously improve its procedures and processes, and the employees to follow the procedures, document their compliance and participate in the improvement process. In particular, this will require employees to regularly and reliably fill out documentation and checklists to signify that work has been carried out in accordance with the customer’s specific requirements. Where necessary, training will be provided in these activities.

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