Unbid Time Off Request Procedure. Employees shall request use of unbid time off by submitting the request, either orally or in writing, to a Supervisor. In the event more than one employee requests the same unbid time off, a written request will prevail over an oral request. Requests for unbid time off submitted in accordance with this Agreement will be granted unless the request would cause an undue hardship, in which case the request will be denied. An undue hardship exists when: (1) the employee is not able to find a volunteer replacement, if a replacement is necessary; (2) a large scale event likely to affect workload is occurring or anticipated; (3) the request is between 0600 on the Fourth of July through 0600 on the Fifth of July, 1800 on New Year's Eve through 0600 on New Year’s Day, or 1800 on Halloween through 0200 the day after Halloween; or (4) less than two regularly scheduled Dispatchers would remain on duty if the request was granted. Any one of these circumstances constitutes an undue hardship, unless the Deputy Director grants an exception. The City's need to hire an overtime replacement does not, on its own, constitute an "undue hardship.” All requests for unbid time off shall be approved, denied or placed into pending status within four (4) days of the request, unless the request is made with less than four (4) days' notice. A request made with less than four (4) days' notice will be approved, denied, or placed into pending status as soon as reasonably possible. If no undue hardship exists, a request requiring a volunteer replacement will be placed into pending status and will be posted on the Unbid Board. The request shall be approved if a volunteer replacement is found provided no other undue hardship exists and all Required Board overtime has been filled at the time and date the volunteer was found. Should staffing levels change while a request is in pending status and less than two regularly scheduled Dispatchers would remain on duty if the request was approved, the employee will be provided notice that an undue hardship now exists. The Supervisor will notify the employee and workgroup by email of the pending status change. The employee will have 4 days from the time the notice is provided to secure a volunteer replacement. If an employee is on any type of leave, notification shall be done by phone in addition to email. If a volunteer replacement is not secured within 4 days, the request will be denied on the basis that the request would cause an undue hardship. Shou...
Unbid Time Off Request Procedure. Employees shall request use of unbid time off by submitting the request, either orally or in writing, to a Supervisor. In the event more than one employee requests the same unbid time off, a written request will prevail over an oral request. Requests for unbid time off submitted in accordance with this Agreement will be granted unless the request would cause an undue hardship, in which case the request will be denied. An undue hardship exists when: (1) the employee is not able to find a volunteer replacement, if a replacement is necessary; (2) a large scale event likely to affect workload is occurring or anticipated; (3) the request is between 0600 on the Fourth of July through 0600 on the Fifth of July, 1800 on New Year's Eve through 0600 on New Year’s Day, or 1800 on Halloween through 0200 the day after Halloween; or (4) less than two regularly scheduled Dispatchers would remain on duty if the request was granted. Any one of these circumstances constitutes an undue hardship, unless the Deputy Director grants an exception. The City's need to hire an overtime replacement does not, on its own, constitute an "undue hardship.” All requests for unbid time off shall be approved or denied within four (4) days of the request, unless the request is made with less than four (4) days' notice. A request made with less than four (4) days' notice will be approved or denied as soon as reasonably possible.
