Use of the City E-Mail System Sample Clauses

Use of the City E-Mail System. (a) The parties recognize that the City e-mail system, and all portions thereof, is at all times the sole property of the City. This resource is provided or assigned to employees to facilitate the orderly and efficient conduct of the public’s business. In general, all such communications are subject to disclosure. The City will not assert any exceptions or exemptions from disclosure as to public records that happen to contain messages relating to Union activity by City employees. The parties recognize that the City may review all City e- mails in the City system at any time. (b) Union officers and/or representatives may use the City’s e-mail system to conduct Union business for the limited purposes of: (1) Notifying Union members of meetings and scheduling meetings (date, time, place and agenda); (2) Scheduling meetings among Union officers and/or representatives (date, time, place and agenda); and/or (3) Filing official correspondence with the City (e.g. grievance documents, demand to bargain notices). Unless de minimus, such e-mail communications may only be prepared and sent during non-work time, which is limited to before and after work, and during meal breaks. (4) Communicating with each other and union members about Union business as long as such use is “de minimus,” does not relatively impact employee productivity, and conforms with the applicable provisions of the Employee Handbook. (5) Other de minimus uses of email as mutually agreed upon by the Union and City. (c) Because the parties recognize that misuse of the City e-mail system is considered a serious violation of policy, the parties agree that any violation of this limited exception for use of the City e-mail system shall be subject to appropriate serious disciplinary action, up to and including termination of employment.

Use of the City E-Mail System. (a) The parties recognize that the City e-mail system, and all portions thereof, is at all times the sole property of the City. This resource is provided or assigned to employees to facilitate the orderly and efficient conduct of the public’s business. In general, all such communications are subject to disclosure. The City will not assert any exceptions or exemptions from disclosure as to public records that happen to contain messages relating to Union activity by City employees. The parties recognize that the City may review all City e-mails in the City system at any time. (b) Subject to Article 3.2, Union officers and/or representatives may use the City’s e-mail system to conduct Union business for the limited purposes of: (1) Engaging in activities identified in ORS 243.798 and ORS 243.804; (2) Notifying Union members of meetings and scheduling meetings (date, time, place and agenda); (3) Scheduling meetings among Union officers and/or representatives (date, time, place and agenda); and/or (4) Communicating with each other and union members about other Union business as long as such use is “de minimus,” does not relatively impact employee productivity, and conforms with the applicable provisions of the Employee Handbook. (5) Other de minimus uses of email as mutually agreed upon by the Union and City. (c) Because the parties recognize that misuse of the City e-mail system is considered a serious violation of policy, the parties agree that any violation of this limited exception for use of the City e-mail system shall be subject to appropriate serious disciplinary action, up to and including termination of employment.