USER CONSULTATION PROTOCOL.
(a) Project Co acknowledges that review of the Design by the Authority and consultation with the Facility Users is an essential step in the completion of the detailed design of the Facility. Accordingly, Project Co will conduct consultations with the User Consultation Groups as described in this Appendix 2C. The Authority will make reasonable efforts, as requested by Project Co, to assist and support Project Co with the consultation process, but nothing in this Section 4 will be interpreted to give the Authority responsibility for the Design, the Design schedule or the user consultation process.
(b) The Authority will establish User Consultation Groups that may include clinical Facility Users (such as physicians and nurses) and technical Facility Users (such as staff from the following Authority departments: facility planning, information management and information technology, security, infection control, ergonomics, logistics and portering, housekeeping, food services, laundry, foundation, switchboard, fire, ambulance, RCMP, the City, staff from various departments who will be responsible for the various types of Equipment included in the New Facility) and the Authority’s consultants and engineers. The Authority may also from time to time include patients, families and neighbours in the user consultation process.
(c) Unless agreed by the Authority, all aspects of the Design will be subject to review by one or more User Consultation Groups.
(d) The User Consultation Groups will include a User Consultation Group designated as the “Scheduling User Group” with responsibility for coordinating the Design review process with Project Co.
(e) Project Co’s Service Provider team will be fully integrated into the design team to ensure that the most sustainable design decisions are informed not only as they relate to the initial capital costs but also to the operational efficiencies and effectiveness of the systems for the whole life of the New Facility.
(f) Unless otherwise agreed, Submittals will be provided and reviewed in accordance with the following:
(1) Draft Submittal to the Authority:
(A) Project Co will provide a draft Submittal as indicated on the Submittal Schedule that includes all relevant material with a covering transmittal indicating the purpose of the Submittal, and the information that should be reviewed by the Authority and the User Consultation Groups.
(B) All changes from a previous Submittal should be clearly indicated in accordance with Secti...
USER CONSULTATION PROTOCOL. 4.1 The Design-Builder acknowledges that review of the Design by the Owner and consultation with the Facility users is an essential step in the completion of the detailed design of the Facility. Accordingly, the Design-Builder will conduct consultations with representatives of the Facility users (the “User Consultation Groups”) as described in this Schedule 2. The Owner will make reasonable efforts, as requested by the Design-Builder, to assist and support the Design-Builder with the consultation process, but nothing in this Section 4 will be interpreted to give the Owner responsibility for the Design, the Design schedule or the user consultation process.
4.2 The Owner will establish User Consultation Groups that may include the Owner, the Owner’s Representatives, employees, agents, contractors and subcontractors, curators, researchers, archivists, and collections managers.
4.3 Unless agreed by the Owner, all aspects of the Design will be subject to review by one or more User Consultation Groups.
4.4 The User Consultation Groups will include a User Consultation Group designated as the “Core User Group” with responsibility for coordinating the Design review process with the Design-Builder.
4.5 Unless otherwise agreed, Submittals will be provided and reviewed in accordance with the following:
(a) Draft Submittal to the Owner:
(i) The Design-Builder will provide a draft Submittal as indicated on the Submittal Schedule that includes all relevant material with a covering transmittal indicating the purpose of the Submittal, and the information that should be reviewed by the Owner and the User Consultation Groups.
(ii) All changes from a previous Submittal should be clearly indicated in accordance with Section 9.2 of this Schedule 2.
(b) Draft Submittal to the User Consultation Group:
(i) Within five Business Days following the draft Submittal, the Design-Builder will present the relevant material at a meeting of the relevant User Consultation Group(s).
(ii) The presentation will be made in person or, if the Owner agrees, by videoconference by the Design-Builder’s Consultant or, if the Owner agrees, the Design-Builder’s Professional Engineer or other subject matter expert.
(iii) The Design-Builder’s presentation will include a page-by-page review of the draft Submittal.
(iv) The Design-Builder must be in attendance, preferably in person but teleconference is acceptable.
(v) During the presentation, a representative of the Design-Builder will take “live minutes” s...
USER CONSULTATION PROTOCOL. (a) Project Co acknowledges that review of the Design by the Owner and consultation with the Facility Users is an essential step in the completion of the detailed design of the Facility. Accordingly, Project Co will conduct consultations with the User Consultation Groups as described in this Appendix 2C. The Owner will make reasonable efforts, as requested by Project Co, to assist and support Project Co with the consultation process, but nothing in this Section 4 will be interpreted to give the Owner responsibility for the Design, the Design schedule or the user consultation process.
(b) The Owner will establish User Consultation Groups that may include clinical Facility Users and technical Facility Users. The Owner may also include patients, families, neighbours and any other Persons that the Owner considers necessary in the user consultation process.
(c) Unless agreed by the Owner, all aspects of the Design will be subject to review by one or more User Consultation Groups.
(d) [Not Used]
(e) Unless otherwise agreed, Submittals will be provided and reviewed in accordance with the following:
