Accounting and Record Keeping. The Provider shall maintain an accounting system and supporting records adequate to assure that claims for funds are in accordance with applicable state, federal and appropriate accrediting agency requirements. Such supporting records shall reflect all direct and indirect costs of any nature expended in the performance of this Contract and all income from any source. The Provider shall also collect and maintain fiscal and statistical data pursuant to the servicing of this Contract and any PSO for a child under the supervision or authority of the Buyer on forms designated by the Buyer. The Provider agrees to retain all books, records, and other documents relative to this Contract and any PSO for a child under the supervision or authority of the Buyer for five (5) years after any final payment pursuant to this Contract and any PSO for a child under the supervision or authority of the Buyer or as long as necessary for purposes of any unresolved state or federal audit. The Buyer, its authorized agents, and state or federal auditors shall have full access to and the right to examine any of said materials during an audit.
Accounting and Record Keeping. The Provider and any subcontractor shall maintain an accounting system and supporting records adequate to assure that claims for funds are in accordance with applicable state, federal and appropriate accrediting agency requirements. Such supporting records shall reflect all direct and indirect costs of any nature expended in the performance of this Agreement and all income from any source. If required, the Provider shall also collect and maintain fiscal and statistical data pursuant to the servicing of this Agreement and any POSO for a child under the supervision or authority of the Buyer on forms designated by the Buyer. The Provider shall maintain and retain all books, records, and other documents relative to this Agreement and any POSO for a child and/or family receiving services through the Buyer for three (3) years after any final payment pursuant to this Agreement and any POSO for a child and/or family receiving services through the Buyer or as long as necessary for purposes of any unresolved state or federal audit. The Buyer, its authorized agents, and State and Federal auditors shall have full access to and the right to examine any of the said materials during an audit or specific to children served by this Agreement during said period. In the event an audit shows that Provider expended or received Buyer's funds improperly, Provider shall provide full restitution to Buyer. Reports, studies, photographs, or other documents prepared by Provider in the provision of services to Buyer’s client(s) shall be the property of Buyer. Provider shall not use, willingly allow to be used, or cause such materials to be used for any purpose which has not been authorized by Buyer. To the extent HIPAA regulations apply to any documents or information coming into Provider’s possession, Xxxxxxxx agrees to comply with such rules and regulations.
Accounting and Record Keeping. The Trustee shall keep accurate and detailed accounts of all investments, receipts, disbursements and other transactions relating to each Participant Account, and all such records shall be open to inspection and audit at all reasonable times by any person designated by the Company. As soon as practicable after each Valuation Date, the Trustee shall file with the Company a written report for each Participant Account setting forth all gains or losses (both realized and unrealized) and other transactions relating to the Trust Fund since the last preceding Valuation Date. As soon as practicable after each Valuation Date, the Trustee shall provide each Participant with a statement of the balance credited to his Participant Account at such Valuation Date.
Accounting and Record Keeping. The Contractor shall maintain an accounting system and supporting records adequate to assure that claims for funds are in accordance with applicable state, federal and appropriate accrediting agency requirements. Such supporting records shall reflect all direct and indirect costs of any nature expended in the performance of this Contract and all income from any source. The Contractor shall also collect and maintain fiscal and statistical data pursuant to the servicing of this Contract and any PSO for a client under the supervision or authority of CSA on forms designated by CSA. The Contractor agrees to retain all books, records, and other documents relative to this Contract and any PSO for a client under the supervision or authority of CSA for five (5) years after any final payment pursuant to this Contract and any PSO for a client under the supervision or authority of CSA or as long as necessary for purposes of any unresolved state or federal audit. The City, its authorized agents, and state or federal auditors shall have full access to and the right to examine any of said materials during an audit.
Accounting and Record Keeping. The Provider shall maintain an accounting system and supporting records adequate to assure that claims for funds are in accordance with applicable state, federal, and appropriate accrediting agency requirements. Supporting records maintained by the Provider shall reflect all direct and indirect costs of any nature expended in the performance of this Contract and all income from any source. The Provider shall also collect and maintain fiscal and statistical data pursuant to the servicing of this Contract for a child under the supervision or authority of the Buyer on forms designated by the Buyer. The Provider agrees to retain all books, records, and other documents relative to this Contract for a child under the supervision or authority of the Buyer for three years after any final payment pursuant to this Contract and for a child under the supervision or authority of the Buyer or as long as necessary for purposes of any local, state, or federal audit or investigation. The Buyer, its authorized agents, and local, state, or federal auditors or investigators shall have full access to and the right to examine any of said materials during an audit or investigation.
Accounting and Record Keeping. The Subrecipient shall establish and maintain a proper accounting system to record expenditures of disaster assistance funds in accordance with generally accepted accounting standards and shall maintain all records and supporting documentation associated with the disaster in accordance with 2 CFR § 200.333. Records are to be maintained by the Subrecipient for a period of three (3) years from the date of closeout for the aforementioned disaster number.
Accounting and Record Keeping. Grantee will keep financial records including properly executed contracts, invoices, and other documents sufficient to evidence in proper detail the nature and propriety of the expenditures for all expenditures of Grant Funds made pursuant to this Agreement. Accounting methods will be in accordance with generally accepted accounting principles.
Accounting and Record Keeping. 1. The Recipient shall establish and maintain separate accounting measures and financial records tracking its receipt and expenditure of funds made available to it under this Agreement.
2. The Recipient shall separately maintain all records pertinent to the Project and the activities to be funded under this Agreement. Such records shall include, but not be limited to:
a. Reports and supporting documentation submitted pursuant to Section I.F. of this Agreement;
b. Records documenting compliance with federal non-discrimination policies;
c. Financial records relating to this Agreement, including invoices and supporting materials as provided in Section III of this Agreement; and
d. Documentation demonstrating compliance with competitive bidding requirements for construction projects under federal and state law.
3. The Recipient shall retain all financial records, supporting documents, and all other records pertinent to the Agreement until December 31, 2031. The retention period begins on the date of the execution of this Agreement.
4. All of Recipient’s records pertaining to any matters covered by this Agreement shall be made available to the County, the State of Alabama Department of Examiners of Public Accounts, or authorized representative of either entity at any time during normal business hours and as often as deemed necessary by the County to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the Recipient within thirty (30) days after receipt of notice of deficiency by the Recipient. Failure of the Recipient to comply with the above audit requirements will constitute a violation of this Agreement and may result in the withholding of future payments or recoupment of funds previously distributed to the Recipient.
Accounting and Record Keeping. INDEPENDENT CONTRACTOR shall maintain a system of accounting and record keeping for all Services. Further, INDEPENDENT CONTRACTOR will allow DCSD’s inspection of necessary supporting receipts and documentation for audit purposes for a period of six (6) years after completion of Services provided under this Agreement.
Accounting and Record Keeping. Lessee shall furnish to Lessors, at or before each monthly payment of royalty, a certified statement of the number of tons mined and removed from the Property, the average gross sales price of such coal, the balance of any recoupable advance minimum royalty recouped or recoupable for the applicable period and any other readily available information reasonably requested from time to time by Lessor. Lessee shall keep accurate books of account of all of the Coal mined and removed from the Property, which books shall be open to the inspection of Lessors, their agents and attorneys, at all reasonable times. Lessee shall maintain all of its records pursuant to this Section for a period of not less than three (3) years following the conduct of any mining reported therein. In the event of a dispute concerning Record keeping by Lessee, the Lessee shall cooperate in good faith with Lessor and Lessor's representatives to exercise Lessee's rights of access, if any, to inspect the records of any trucking, tippling, coal brokerage firm or customer to independently verify the accuracy of Lessee's books and records.
