Records Maintained Sample Clauses

The "Records Maintained" clause requires parties to keep accurate and complete records related to their obligations under the agreement. Typically, this means maintaining documentation such as invoices, receipts, correspondence, or other relevant materials for a specified period, often to facilitate audits or compliance checks. By mandating proper record-keeping, the clause ensures transparency, accountability, and the ability to verify performance or resolve disputes if they arise.
Records Maintained. The Policyholder shall maintain records of each person covered. The records shall show all data that is needed to administer this Policy. EXAMINATION AND AUDIT. Aetna shall be allowed to examine and audit the Policyholder's books and records which pertain to this Policy at reasonable times. Aetna must also be allowed to do this within 3 years after the later of: (i) the date this Policy terminates; or (ii) until final settlement of all claims hereunder. POLICYHOLDER ERROR. Clerical errors will not affect coverage in any way. NOT IN LIEU OF WORKERS COMPENSATION. This Policy is not a Worker's Compensation Policy. It does not provide Worker's Compensation benefits.
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Records Maintained. The Franchisee shall maintain the following ------------------ records for a period of at least five (5) years in a form acceptable to the City: (1)
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Records Maintained. The Employer: (a) shall keep and maintain all financial records, invoices and other financially-related documents relating to the Funds or otherwise to the Program in a manner consistent with generally accepted accounting principles and clerical practices; (b) shall maintain such records and keep them available for review by the Ministry for a period of seven (7) years from the date of the expiry or termination of the Agreement; and (c) shall maintain all non-financial documents and records relating to the Funding or otherwise to the Program, including any records it receives about the people it serves, in a confidential manner consistent with all Applicable Law.
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Records Maintained. During the term of this Agreement and for a period of at least three (3) years after the later to occur of (a) submission of the final Cost Certification for the Project and (b) the Company’s receipt of all of the permanent certificates of occupancy for the Project, the Company shall maintain records reasonably sufficient to document the Company’s performance under this Agreement, specifically, invoices related to the Qualifying Costs for the Designated Improvements (the “Records”). The Company shall permit the City and/or its designee(s) to review the Records upon not less than ten (10) days prior written notice, provided that such review shall: (i) not be disruptive to the Company’s business, (ii) take place at a mutually agreed time during the Company’s normal business hours; (iii) provided that no Event of Default has occurred, not occur more than once during any 12-consecutive month period; (iv) be completed within sixty (60) days from commencement; (v) not be engaged with a contingent fee structure; and (vi) to the extent practicable, rely on inspection and review of documents and not require the removal of any documents. In the event the City’s examination reveals a deficiency or discrepancy, the Parties will cooperate in good faith to address and resolve any such deficiency or discrepancy. Records reviewed by the City in connection with any such audit shall be treated as confidential information of the Company and the City agrees to maintain the confidentiality of such information in accordance with the terms of this Agreement and to the maximum extent permitted by applicable law. Notwithstanding the foregoing or any other provision of this Agreement, the Company will not be required to disclose, permit the inspection of or examination of, or discuss, any information that: (i) contains trade secrets, or (ii) is subject to attorney-client or similar privilege.
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Records Maintained. Licensee shall maintain records in a manner that complies with the requirements of the Cable Ordinance, and as necessary to demonstrate compliance with all of the provisions of this License.
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Records Maintained. Provider shall prepare and maintain appropriate and accurate medical and financial records concerning health care services rendered to Beneficiaries pursuant to this Agreement. Such records shall be maintained in a manner designed to safeguard Beneficiary privacy and confidentiality and in accordance with prudent, generally accepted record-keeping procedures, and as required by law. Provider shall maintain such records in accordance with all state and federal laws which currently require that records be maintained for a minimum of seven (7) years for adult patients and for seven (7) years following a minor child reaching the age of eighteen. Provider agrees to comply with all timeframes designated by state and federal laws regarding the maintenance of such records as may be amended from time to time. Provider shall permit access to and review and duplication of such records by Soteria or its designated representative. Such access, review and duplication shall be made without charge to Soteria and shall be allowed by Provider during regular business hours and upon reasonable notice by Soteria. Duplication of records shall be at Provider’s expense.
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Records Maintained. 23 (1) Complaints............................ 23 (2)
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Related to Records Maintained

  • Records Maintenance The Contractor shall maintain books, records, documents, data and other evidence relating to this contract and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this contract. The Contractor shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the contract, shall be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved.

  • Records Maintenance; Access Contractor shall maintain all financial records relating to this Contract in accordance with generally accepted accounting principles. In addition, Contractor shall maintain any other records, books, documents, papers, plans, records of shipments and payments and writings of Contractor, whether in paper, electronic or other form, that are pertinent to this Contract (“Records”) in such a manner as to clearly document Contractor's performance. Contractor acknowledges and agrees that Agency and the Oregon Secretary of State's Office and the federal government and their duly authorized representatives will have access to such financial records and other Records that are pertinent to this Contract, whether in paper, electronic or other form, to perform examinations and audits and make excerpts and transcripts. Contractor shall retain and keep accessible all such financial records and other Records for a minimum of 6 years, or such longer period as may be required by applicable law, following final payment and termination of this Contract, or until the conclusion of any audit, controversy or litigation arising out of or related to this Contract, whichever date is later.

  • Records to be Maintained SUBRECIPIENT shall maintain all records required by the Federal regulations specified in 24 CFR 570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to: a) Records providing a full description of each activity undertaken; b) Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG Program; c) Records required to determine the eligibility of activities; d) Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; e) Records documenting compliance with the fair housing and equal opportunity components of the CDBG Program; f) Financial records as required by 24 CFR 570.502, and 24 CFR 84.21−28; and g) Other records necessary to document compliance with Subpart K of 24 CFR Part 570.

  • Books Records Accounting and Reports Section 8.1 Records and Accounting 74 Section 8.2 Fiscal Year 74 Section 8.3 Reports 74

  • Records; Visits The books and records pertaining to the Fund, which are in the possession or under the control of PFPC, shall be the property of the Fund. Such books and records shall be prepared and maintained as required by the 1940 Act and other applicable securities laws, rules and regulations. The Fund and Authorized Persons shall have access to such books and records at all times during PFPC's normal business hours. Upon the reasonable request of the Fund, copies of any such books and records shall be provided by PFPC to the Fund or to an Authorized Person, at the Fund's expense.