Common use of Annual Vacation Bidding Clause in Contracts

Annual Vacation Bidding. Employees shall bid for their vacation based upon their seniority in Sate service with LPN’s and RN’s being considered as one (1) classification for this purpose. During the annual vacation bid process, employees may place a bid for a consecutive block of time based on accrued vacation leave. Following the completion of the first bid, a second and third bid will take place. Bids can be submitted in person or by telephone. In prearranged circumstances, submission by e-mail to management and a designated Union representative prior to the bidding time will be accepted. Employees who miss their designated bid time will be permitted to bid for any remaining vacation slot. If an employee needs relief from their position they must ask for relief with a manager at the beginning of their shift. If bidded vacation days are returned to the vacation pool, the Agency will post electronically on the local drive and in the Vacation Calendar Book those days for other employees to request. Request will be accepted on a first come first serve basis via the leave request form. Leave requests will be approved to allow up to two (2) staff per twenty-four (24) hour period except that three (3) staff will be allowed off on recognized Holidays pursuant to Article 31 of the Agreement. Vacation requests outside the normal bidding process need to be submitted by the 10th of the month prior to the requested time off. Approval or denial of the submitted request will be made no later than the 20th of the month prior to the requested days. If the employee does not have enough hours accrued for the hours of vacation requested, the vacation will be cancelled or reduced to match the employee’s accrued hours following discussion with the employee before the monthly schedule is posted. If an employee’s leave request for time off throughout the year is denied, the denial and the reason for the denial will be documented on the leave form and returned to the employee. Non Bid Assignments Non-Bid Assignments (filled by seniority and interest). The three (3) current positions are:

Annual Vacation Bidding. Employees shall bid for their vacation based upon their seniority in Sate service with LPN’s and RN’s being considered as one (1) classification for this purpose. During the annual vacation bid process, employees may place a bid for a consecutive block of time based on accrued vacation leave. Following the completion of the first bid, a second and third bid will take place. Bids can be submitted in person or by telephone. In prearranged circumstances, submission by e-mail to management and a designated Union representative prior to the bidding time will be accepted. Employees who miss their designated bid time will be permitted to bid for any remaining vacation slot. If an employee needs relief from their position they must ask for relief with a manager at the beginning of their shift. If bidded vacation days are returned to the vacation pool, the Agency will post electronically on the local drive and in the Vacation Calendar Book those days for other employees to request. Request will be accepted on a first come first serve basis via the leave request form. Leave requests will be approved to allow up to two (2) staff per twenty-four (24) hour period except that three (3) staff will be allowed off on recognized Holidays pursuant to Article 31 of the Agreementperiod. Vacation requests outside the normal bidding process need to be submitted by the 10th of the month prior to the requested time off. Approval or denial of the submitted request will be made no later than the 20th of the month prior to the requested days. If the employee does not have enough hours accrued for the hours of vacation requested, the vacation will be cancelled or reduced to match the employee’s accrued hours following discussion with the employee before the monthly schedule is posted. If an employee’s leave request for time off throughout the year is denied, the denial and the reason for the denial will be documented on the leave form and returned to the employee. Non Bid Assignments Non-Bid Assignments (filled by seniority and interest). The three (3) current positions are:

Annual Vacation Bidding. Employees shall bid for their vacation based upon their seniority in Sate service with LPN’s 's and RN’s 's being considered as one (1) classification for this purpose. During the annual vacation bid process, employees may place a bid for a consecutive block of time based on accrued vacation leave. Following the completion of the first bid, a second and third bid will take place. Bids can be submitted in person or by telephone. In prearranged circumstances, submission by e-mail to management and a designated Union representative prior to the bidding time will be accepted. Employees who miss their designated bid time will be permitted to bid for any remaining vacation slot. If an employee needs relief from their position they must ask for relief with a manager at the beginning of their shift. If bidded vacation days are time is returned to the vacation poolpool it can be made available at the manager's discretion of a first come first serve basis. If management exercises this discretion, the Agency an email will post electronically on the local drive and in the Vacation Calendar Book those days for other be sent to employees to requestnotifying them of returned vacation time available. Request will be accepted on a first come first serve basis via the leave request form. Leave requests will be approved to allow up to two (2) staff per twenty-four (24) hour period except that three (3) staff will be allowed off on recognized Holidays pursuant to Article 31 of the Agreement. Vacation requests outside the normal bidding process need to be submitted by the 10th of the month prior to the requested time off. Approval or denial of the submitted request will be made no later than the 20th of the month prior to the requested days. Vacation requests will be approved outside of the thirty (30) day time frame where there is not one (1) person on the vacation bid calendar. If there are no staff already on the calendar, minimally, one staff vacation request will be accepted at ninety (90) days out. Any further requests will be approved or denied at management's discretion. If the employee does not have enough hours accrued for the hours of vacation requested, the vacation will be cancelled or reduced to match the employee’s 's accrued hours following discussion with the employee before the monthly schedule is posted. If an employee’s 's leave request for time off throughout the year is denied, the denial and the reason for the denial will be documented on the leave form and returned to the employee. Non Bid Assignments Non-Bid Assignments (filled by seniority and interest). The three (3) current positions are: