DATA PRACTICES AND PROCEDURES. 10.1 All Members agree to comply with state and federal statutes and rules regulating data, particularly the collection, creation, receipt, maintenance, or dissemination of private data, nonpublic and confidential data, as defined and regulated by the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, and or any other applicable state or federal laws.
DATA PRACTICES AND PROCEDURES. All Parties agree to establish data practices that conform to state and federal statutes and rules regulating data, particularly the collection, creation, receipt, maintenance, or dissemination of private data on individuals as defined and regulated by the Minnesota Government Data Practices Act, Minnesota Statutes Sect. 13, and or any other applicable state or federal laws. Parties further agree to establish practices for student data that conforms to the federal Family Education Rights and Privacy Act of 1974 (FERPA).
DATA PRACTICES AND PROCEDURES. A. All Parties agree to establish data practices that conform to state and federal statutes and rules regulating data, particularly the collection, creation, receipt, maintenance, or dissemination of private data on individuals as defined and regulated by the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, and or any other applicable state or federal laws. Parties further agree to establish practices for student data that conform to the federal Family Education Rights and Privacy Act of 1974 (FERPA). Such data practices shall, at minimum, include the provisions defined below in Sect 8.B. through 8.K.
B. The Parties designate the Collaborative Administrator as the Responsible Authority pursuant to the Minnesota Government Data Practices Act, as the individual responsible for the collection, reception, maintenance, dissemination, and use of any data on individuals; pursuant to the Agreement and for the training of employees with regard to data practices.
C. Parties agree to permit client families to consider the benefits of maintaining their privacy against the benefits of permitting disclosure of information in order to expedite the receipt of services and enable coordination among providers.
D. Parties agree to present a clear written or verbal Xxxxxxxxx Warning, as provided in Minn. Stat., Chapter 13.04, Subd. 2, to a client prior to asking the client to provide private or confidential information about her/himself or her/his minor children. Such notice describes what uses will be made of the information and the identity of other persons and entities authorized to receive the information from the collecting agency. Parties further agree that any employee or volunteer who issues a verbal Xxxxxxxxx Warning shall, as a general practice, make note of such issuance in the receiver's case file. Parties further agree that Collaborative entities shall obtain the client's signature on a written Xxxxxxxxx Warning at the first face-to-face meeting following issuance of a verbal Xxxxxxxxx Warning.
E. In instances when Collaborative entities need to use or disseminate client data in a manner different from that described to the client in the Xxxxxxxxx Warning, the Parties shall obtain the written informed consent of the subjects of the data. The test for such need shall be whether the information sharing would result in a clear benefit to the child or family. Information sharing solely for the convenience of the Collaborative or its Parties sh...
