DATA QUALITY AND MONITORING. 1. Must fully comply with the latest HMIS Data Quality Plan. This plan is posted on the SSF website6 and is available in hard copy upon request.
2. Enter data into the HMIS within the timeframe as specified in the Data Quality Plan. Timely data entry prevents duplication of client records and other shared transactions, such as enrollments and services. It also allows good quality data for both project- specific and aggregate reports. Partner Agencies and their HMIS Users may be held liable in the event that a preventable duplication occurs as a result of missing, late, or incomplete data entry. Repetitive lack of timely entry can result in official reports of concern and possible findings against the Partner Agency and could culminate in official penalties up to and including loss of project funding.
3. Collect all HUD mandatory data elements, according to the data completeness and accuracy requirements.
4. Take all steps reasonably necessary to verify the information provided by Clients for entry into the HMIS, and to see that it is correctly entered into the HMIS by the Partner Agency User.
5. Immediately notify SSF when a programmatic, personnel, or other issue arises that precludes the Partner Agency from entering the HMIS data within the allowed timeframe. By informing the SSF in a timely fashion, the agencies can work together to craft an interim solution that is minimally disruptive to the HMIS as a whole.
6. Take all steps reasonably necessary to ensure that no profanity, offensive language, malicious information or discriminatory comments based on race, ethnicity, ancestry, skin color, religion, sex, gender identity, sexual orientation, national origin, age, familial status, or disability are entered into the HMIS.
7. Do not upload material into the HMIS that is in violation of any federal or state regulations, including, but not limited to: copyrighted material, material legally judged to be threatening or obscene, and material known to the Partner Agency to be confidential trade secrets.
8. Do not use the HMIS with malicious intent; intent to defraud any individual or entity, including governmental agency; or intent to conduct any illegal activity.
9. The Partner Agency shall not knowingly enter false or misleading data under any circumstances and will use its reasonable best efforts to avoid any misrepresentations related to client information in the HMIS.
10. Allow the SSF staff to conduct periodic monitoring and reviews of the original docume...
DATA QUALITY AND MONITORING. Agency will:
1) Fully comply with the latest FBCCIS Data Quality Plan.
2) Enter data into the FBCCIS within the timeframe as specified in the Data Quality Plan.
3) Ensure timely entry of data to prevent duplication of client records and other shared transactions, such as enrollments and services.
4) Collect all FBCCIS mandatory data elements, according to the Data Quality Plan accuracy requirements.
5) Take all steps reasonably necessary to verify and correctly enter the information provided by clients for entry into the FBCCIS.
6) Immediately notify the County when a programmatic, personnel, or other issue arises that precludes the Agency from entering the FBCCIS data in accordance with the FBCCIS Privacy Policies and Procedures.
7) Take all steps reasonably necessary to insure that no profanity, offensive language, malicious information or discriminatory comments based on race, ethnicity, religion, national origin, disability, age, gender, or sexual orientation are entered into the FBCCIS.
8) Not knowingly upload material into the FBCCIS that is in violation of any federal or state regulations, including, but not limited to: copyrighted material, material legally judged to be threatening or obscene, and material known to the Agency to be confidential trade secrets.
9) Allow County staff to conduct periodic monitoring and reviews of the original documentation in client files to ensure data accuracy. This monitoring is limited only to the client information relevant to FBCCIS data collection.
10) Allow for and not disrupt any and all Software Upgrades and Maintenance when requested.
11) Agency agrees to use a DSL line for internet connectivity. Agency will not use a dial-up modem as an internet connectivity method in the use FBCCIS software.
12) Allow all custom(s) forms, workflows, reports, etc. to be client tested and approved before software updates are applied.
DATA QUALITY AND MONITORING. 1) Get familiar and fully comply with the latest HMIS Data Quality Plan in the HMIS Policies and Procedures, as may be amended from time to time. The latest version is posted on the Hawaii HMIS website and available in hard copy upon request.
2) Enter data into the HMIS within the timeframe as specified in the Data Quality Plan. Timely data entry prevents duplication of client records and other shared transactions, such as enrollments and services. It also allows good quality data for both program-specific and aggregate reports. Partner Agencies and their HMIS users may be held liable in the event that a preventable duplication occurs as a result of missing, late, or incomplete data entry. Repetitive lack of timely entry can result in official reports of concern and possible findings against the Partner Agency and could culminate in official penalties up to and including loss of project funding and/or suspension from HMIS.
3) Collect all HUD mandatory data elements, according to the data completeness and accuracy requirements.
4) Take all steps reasonably necessary to verify the information provided by clients for entry into the HMIS, and to see that it is correctly entered into the HMIS by the Partner Agency user.
5) Immediately notify the Lead when a programmatic, personnel, or other issue arises that precludes the Partner Agency from entering the HMIS data within the allowed timeframe. By informing the Lead in a timely fashion, the Lead and the Partner Agency can work together to craft an interim solution that is minimally disruptive to the HMIS as a whole.
