Eligibility Requirements and Allowable Expenses for Programs and Seminars Sample Clauses

Eligibility Requirements and Allowable Expenses for Programs and Seminars. The Educational Reimbursement Program may also be used for programs and seminars related to the employee's occupational area or those with a demonstrated value to the Court. Allowable expenses for programs or seminars include travel/mileage, parking, lodging, meals, registration, and optional course related materials. Although up to the $1,000 limit per employee could be used, the maximum individual allowable reimbursement for travel for round trip tickets on a common carrier is $150 per fiscal year, with a maximum amount of $75 per trip. Guidelines The employee must not be receiving funding or reimbursement from any other government agency or private source for the expenses claimed. An application must be filed prior to the commencement of the class, program, or seminar. I f the course is scheduled during working hours, the employee must give the application to his or her supervisor at least 10 days prior to the commencement of the class for approval. Any request to attend a class, program, or seminar offered during working hours must be approved and signed by the immediate supervisor ten (10) days prior to the start of the class, program or seminar. The Division Director or his/her designee must sign authorization for more than four (4) hours away from the work site, including travel time. The appropriate tax forms must be completed i f the course is at graduate level and being given by a four-year college or university. Reimbursement will only be provided i f the aforementioned conditions are met and the appropriate tax forms are completed and submitted for processing. Incomplete documents will be returned to the employee. Make-Up Time Employees taking a course that is only available during working hours must make up fifty percent of the time away from the job. Make-up time may be deducted from the employee's accrued vacation, personal leave or compensatory time off balances. Make- up time will not be permitted when it results in the payment of overtime. The Court will make every effort to allow employees time off to attend courses except where overtime would result. An employee and the Court may mutually agree to rearrange the duty shift to work more than eight hours in a day but less than forty hours in a week so that the employee may participate in education or training of benefit to the employee and the Court. Such an arrangement will be deemed a waiver of the daily overtime provisions contained in Section 11.5. Employees granted educational leave b...
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