Informal Process and Improvement Plan. If an ancillary staff employee’s immediate supervisor determines that a concern exists with respect to an ancillary staff employee’s performance, a meeting shall be scheduled with the ancillary staff employee to discuss said concern, with recommendations for how the ancillary staff employee may address the issue. The concern(s) shall be specific, documented, and based in the “Framework for Professional Practice”. Any recommendations for improvement shall be mutually developed by the ancillary staff employee and supervisor, utilizing the “Track III Improvement Plan Form” from the “Framework for Professional Practice” to document the concern and the ancillary staff employee’s progress. Copies of the Improvement Plan shall be filed with the ancillary staff employee and the ancillary staff employee’s immediate supervisor no more than five (5) work days following the meeting. Unless the ancillary staff employee and supervisor agree otherwise, at least two (2) formal observations shall be conducted at least twenty (20) work days apart, with the first observation taking place no less than fifteen (15) work days following the development of the Improvement Plan. These observations will focus on the Improvement Plan. A post-observation conference shall be held within five (5) work days of the observation. The ancillary staff employee shall bring a completed Post-Observation Reflection Form to this conference, and the administrator shall bring the completed Observation Form. The ancillary staff employee and the administrator shall each retain copies of both forms. Within forty-five (45) work days of being placed on the Informal Improvement Plan, a conference shall be scheduled between the ancillary staff employee and supervisor to review the ancillary staff employee’s progress in addressing the Informal Improvement Plan. If the ancillary staff employee has made satisfactory progress, the ancillary staff employee will be moved back to Track I. If the ancillary staff employee has failed to make satisfactory progress, resulting in the ancillary staff employee being placed on the Formal Improvement Plan, the ancillary staff employee shall be notified in writing five (5) work days prior to the conference. The conference shall focus on the content of the IDP. The ancillary staff employee may have an Association Representative present during the conference. An ancillary staff employee may be placed on the Informal Improvement Plan within forty-five
