LIMITED ACCESS TO EMPLOYEES THROUGH COUNTY E-MAIL SYSTEM. The Union may send email to County email addresses of employees it represents in accordance with the following provisions:
A. The email must be sent from a source outside of the County email system with a static IP address;
B. The email must be on Union letterhead and otherwise only contain text of not more than 350 kb in length;
C. The email may not contain attachments, but may include links to information outside of the County email system;
D. No political communication of any kind may be transmitted by the bargaining unit representative;
E. The individual sending the email must be identified by name;
F. Up to three (3) individuals may be authorized to send email upon notification to the Director of Support Services; G. The Director of Support Services must be copied on all email;
LIMITED ACCESS TO EMPLOYEES THROUGH COUNTY E-MAIL SYSTEM. The union may send email to County email addresses of employees it represents in accordance with the following provisions:
1. The email must be sent from a source outside of the County email system with a static IP address.
2. The email must be on union letterhead and otherwise only contain text of not more than 350 kb in length.
3. The email may not contain attachments, but may include links to information outside of the County email system.
4. No political communication of any kind may be transmitted by the bargaining unit representative.
5. The individual sending the email must be identified by name.
6. Up to three individuals may be authorized to send email upon notification to the Director of Support Services.
7. The Director of Support Services must be copied on all email.
8. Email may only notify employees of union meetings and may direct employees to union’s web site for other information.
9. The union may send up to four emails per calendar month unless otherwise authorized by the Director of Support Services.
10. Recipients of email may not use work time to respond to union emails, view union web sites, or conduct union business.
11. Employees may request that email not be sent to them, and the union shall respect these requests.
12. After notice to the union, the County maintains the right to withdraw use of County email, at its sole discretion for violation of this section. Such action will not be subject to grievance or other appeals process. Employee actions prohibited in #10 will not be considered reason for implementation of #12.
13. Within five calendar days of notice in #12, the union shall have the right to meet the Director of Support Services in an attempt to resolve concerns prior to withdrawal of use.
14. The union and employees accept the fact that the County spam filter may direct some email to employees’ spam mailboxes, and employees will need to access these mailboxes to view such mail.
LIMITED ACCESS TO EMPLOYEES THROUGH COUNTY E-MAIL SYSTEM. The union may send email to County email addresses of employees it represents in accordance with the following provisions:
A. The email must be sent from a source outside of the County email system with a static IP address.
B. The email must be on union letterhead and otherwise only contain text of not more than 350 kb in length.
C. The email may not contain attachments, but may include links to information outside of the County email system.
D. No political communication of any kind may be transmitted by the bargaining unit representative.
E. The individual sending the email must be identified by name.
F. Up to three individuals may be authorized to send email upon notification to the Director of Support Services.
G. The Director of Support Services must be copied on all email.
H. Email may only notify employees of union meetings and may direct employees to union’s web site for other information. [. The union may send up to four emails per calendar month unless otherwise authorized by the Director of Support Services.
