Operational procedures for the Executive Board Sample Clauses

Operational procedures for the Executive Board. 8.3.1 Representation in meetings Any Member: should be present or represented at any meeting, may appoint a substitute or a proxy to attend and vote at any meeting and shall participate in a cooperative manner in the meetings.
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Operational procedures for the Executive Board. Any member of the Executive Board: - should be present or represented at any meeting; - may appoint a substitute or a proxy to attend and vote at any meeting; - and shall participate in a cooperative manner in the meetings. The Coordinator shall convene ordinary meetings of the Executive Board at least once every two months and shall also convene extraordinary meetings at any time upon written request of any member of the Executive Board. The Coordinator chairperson shall give notice in writing of a meeting to each member of the Executive Board as soon as possible and no later than 14 calendar days preceding an ordinary meeting and 7 calendar days preceding an extraordinary meeting. The Coordinator shall prepare and provide each member of the Executive Board with a written original agenda no later than 14 calendar days preceding the meeting, or 7 calendar days before an extraordinary meeting. Any agenda item requiring a decision by the Executive Board must be identified as such on the agenda. Any member of the Executive Board may add an item to the original agenda by written notification to all of the other members no later than 7 calendar days preceding the meeting. During a meeting of the Executive Board the members present or represented can unanimously agree to add a new item to the original agenda. Meetings of the Executive Board may also be held by teleconference or other telecommunication means. Decisions will only be binding once the relevant part of the minutes has been accepted. Any decision may also be taken without a meeting if the Coordinator circulates to all Members of the Executive Board a written document, which is then agreed by the defined majority (see Section 6.3.3) of all members of the Executive Board. Such document shall include the deadline for responses. The decisions will be binding after the chairperson sends to all members of the Executive Board and to the Coordinator a written notification of this acceptance. The Executive Board shall not deliberate and decide validly unless two-thirds (2/3) of its members are present or represented (quorum). Each member of the Executive Board present or represented in the meeting shall have one vote. A member of the Executive Board being an employee of a Party which the General Assembly has declared according to Section 4.2 to be a Defaulting Party may not vote. Decisions shall be taken by a majority of two-thirds (2/3) of the votes cast. A member of the Executive Board which can show that it...
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Operational procedures for the Executive Board. 6.5.1. Representation in meetings The Executive Board shall consist of the Project Coordinator, Scientific Coordinators of each Party and the International Scientific Advisory Board as described in the Project (hereinafter referred to as a „EB member“). The International Scientific Advisory Board is composed of external members and therefore, each member will sign a non-disclosure agreement. The Project Coordinator shall chair all meetings of the Executive Board, unless decided otherwise by the Steering Committee. The Parties agree to abide by all decisions of the Executive Board. This does not prevent the Parties from submitting a dispute for resolution in accordance with the provisions of settlement of disputes in Section 11.8 of this Consortium Agreement. Any member of the Executive Board:  should be present or represented at any meeting;  may appoint a substitute or a proxy to attend and vote at any meeting;  and shall participate in a cooperative manner in the meetings.
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