Convening meetings Clause Samples
The 'Convening meetings' clause outlines the procedures and requirements for calling and organizing formal meetings within an organization or between contractual parties. It typically specifies who has the authority to convene a meeting, the notice period required, the method of notification, and any quorum or agenda requirements. For example, it may require that a certain number of days' notice be given to all participants and that meetings can be called by a majority of directors or members. This clause ensures that meetings are scheduled and conducted in an orderly and transparent manner, preventing disputes over legitimacy and ensuring all relevant parties have the opportunity to participate.
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Convening meetings. The chairperson of a Consortium Body shall convene meetings of that Consortium Body. Ordinary meeting Extraordinary meeting General Assembly At least once a year At any time upon written request of the Executive Board or 1/3 of the Members of the General Assembly Executive Board At least quarterly At any time upon written request of any Member of the Executive Board
Convening meetings. The chairperson shall convene ordinary meetings of the General Assembly at least once every six months and shall also convene extraordinary meetings at any time upon written request of any Member.
Convening meetings. The Coordinator shall convene meetings of the Management Board at least once every nine months and shall also convene extraordinary meetings at any time upon written request of any Member. The Coordinator shall give notice in writing of a meeting to each Member as soon as possible and no later than 30 calendar days preceding any meeting.
Convening meetings. The Special Warrant Agent or the Corporation may convene a Meeting at any time at the expense of the Corporation. Upon receipt of a written requisition signed in one or more counterparts by Special Warrantholders holding not less than 25% of the aggregate number of the then outstanding Special Warrants or upon a written request of the Corporation, the Special Warrant Agent shall convene a Meeting, provided that, it has been indemnified and funded to its reasonable satisfaction by the Corporation or the Special Warrantholders for the costs of convening and holding a Meeting. If the Special Warrant Agent fails to convene the Meeting within 15 Business Days after being duly requisitioned to do so and indemnified and funded as aforesaid, the Special Warrantholders holding not less than 25% of the aggregate number of the then outstanding Special Warrants may themselves convene a Meeting, the notice for which must be signed by a person that those Special Warrantholders specify, provided that the Special Warrant Agent and Corporation receive notice of the Meeting in accordance with Section 6.4. A written requisition must state, generally, the reason for the Meeting and business to be transacted at the Meeting.
Convening meetings. The chairperson shall convene ordinary meetings of the Consortium Board at least once every six months and shall also convene extraordinary meetings at any time upon written request of any Member.
Convening meetings. The Coordinator shall convene ordinary meetings of the Steering Committee at least at the beginning (Kick-Off), during the three workshops and on the occasion of a final review and shall also convene extraordinary meetings at any time upon written request of any Member.
Convening meetings. A meeting will be organised every quarter during the duration of the Project. Extraordinary meetings could be organised at any time upon written request of any Member to the Co-ordinator.
Convening meetings. 9.4.1 An annual general meeting shall be convened by the Secretary on the instructions of the Executive Committee and any notice convening such a meeting shall set out or append details of any such matters as are referred to in Clause 9.1.6 and shall be accompanied by a copy of the business plan referred to in Clause 9.1.1 and of the report referred to in Clause 9.
Convening meetings. The chairperson of a Consortium Body shall convene meetings of that Consortium Body.
Convening meetings. The chairperson of a Project Consortium Body shall convene meetings of that Project Consortium Body as frequent as required for a good monitoring of the Project and upon request of one of the Parties.