Payment Request Process Clause Samples
Payment Request Process. The SUBRECIPIENT may submit a payment request up to 30 days prior to an anticipated expenditure or disbursement. The SUBRECIPIENT must be able to account for the receipt, obligation, and expenditure of funds. If interest is earned, the SUBRECIPIENT agrees to comply with the federal requirements from 2 CFR, Part 200, Subpart D, Section 200.305. The SUBRECIPIENT may keep interest earned on Federal grant funds up to $500 per fiscal year. This maximum limit is not per subaward; it is inclusive of all interest earned as a result of all federal grant program funds received per year. Subrecipients are required to report all interest earned at least quarterly to HSEMD. HSEMD will provide instructions to the SUBRECIPIENT for the disposition of reported interest earned. Payments to subrecipients are based on eligible expenditures that are specifically related to the approved subaward budget and scope of work. The SUBRECIPIENT has two options available to them when requesting payments from HSEMD. Subrecipients can request Reimbursement for allowable expenditures already paid, or request an Advance for expenditures to be paid within 30 days. Payments shall be limited to the documented cash requirements submitted by the SUBRECIPIENT. The SUBRECIPIENT must submit a completed Payment Request Form and provide supporting documentation of eligible subaward costs to receive payment of funds. • Reimbursement requests must include payment verification (i.e. paid invoices, receipts, payroll records with personnel activity reports, cancelled checks, general ledger print outs, etc.). HSEMD reserves the right to request that the SUBRECIPIENT submit additional expenditure documentation upon request. • Advance payment requests must include the detailed costs the SUBRECIPIENT is obligated to pay (i.e. invoices, accepted quotes, executed contracts, or other documents). Payment verification documents (same documents required for a Reimbursement request) for the advance must be submitted to HSEMD within 30 days after the advance, and before future advances are made. If the SUBRECIPIENT is unable to demonstrate; the willingness to maintain written procedures that minimize the time elapsing between the transfer of funds and disbursement by HSEMD; a financial management system that meets the standards for fund control and accountability as established in 2 CFR, Part 200; or is considered a High Risk subrecipient; then reimbursement requests will be required. No more than thirty (30) days s...
Payment Request Process. The CONTRACTOR must submit a timely and accurate payment request in accordance with this Contract that includes a completed and signed Worksystems Microsoft Excel billing workbook that reports expenditures by the Service Groups and Line Items; any required supporting documentation, and a CONTRACTOR invoice requesting reimbursement. Additionally, the updated Worksystems Billing Workbook must also be submitted electronically to the Worksystems Administrative Contact (▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇.▇▇▇) at the time of the payment request. Upon receipt of the CONTRACTOR’S formal payment request with the required documentation, Worksystems will review the request for accuracy and compliance with the Contract Agreement and will issue payment within 30 days of approval. CONTRACTOR shall minimize the time elapsing between receipt of funds from this Agreement and the disbursement of these funds in order to maintain a minimum cash balance. Interest earned shall be accounted for as program income. This treatment of interest does not allow the CONTRACTOR to ignore the requirements or intent of these cash management requirements. Payment shall not be construed as a waiver of Worksystems’ right to challenge CONTRACTOR’s performance under this Agreement and to seek appropriate legal remedies.
Payment Request Process. The CONTRACTOR must submit a timely and accurate payment request that includes a completed and signed Worksystems Billing Workbook that reports expenditures by the Service Groups and Line Items; any required supporting documentation, and a CONTRACTOR invoice requesting reimbursement. Additionally, the updated Worksystems Billing Workbook must also be submitted electronically to the Worksystems Administrative Contact (▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇.▇▇▇) at the time of the payment request. Upon receipt of the CONTRACTOR’S formal payment request with the required documentation, Worksystems will review the request for accuracy and compliance with the Contract Agreement and will issue payment within 30 days of approval. CONTRACTOR shall minimize the time elapsing between receipt of funds from this Agreement and the disbursement of these funds in order to maintain a minimum cash balance. Interest earned shall be accounted for as program income. This treatment of interest does not allow the CONTRACTOR to ignore the requirements or intent of these cash management requirements. Payment shall not be construed as a waiver of Worksystems’ right to challenge CONTRACTOR’s performance under this Agreement and to seek appropriate legal remedies.
Payment Request Process. The CONTRACTOR must submit a formal payment request that includes a completed and signed WSI Billing Workbook that reports expenditures by the Service Groups and Line Items; any required supporting documentation, and a CONTRACTOR invoice requesting reimbursement. Additionally, the updated WSI Billing Workbook must also be submitted electronically to the WSI Administrative Contact (▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇.▇▇▇) at the time of the payment request. Upon receipt of the CONTRACTOR’S formal payment request with the required documentation, WSI will review the request for accuracy and compliance with the Contract Agreement and will issue payment within 30 days of approval. CONTRACTOR shall minimize the time elapsing between receipt of funds from this Agreement and the disbursement of these funds in order to maintain a minimum cash balance. Interest earned shall be accounted for as program income. This treatment of interest does not allow the CONTRACTOR to ignore the requirements or intent of these cash management requirements. Payment shall not be construed as a waiver of WSI’s right to challenge CONTRACTOR’s performance under this Agreement and to seek appropriate legal remedies.
Payment Request Process. This section provides details of the Payment Request process. This includes the requirements for receiving payments, when Payment Requests need to be made, amounts received and payment deadlines against Anticipated Points of Expenditure. Please read this section carefully before moving onto the step-by-step Payment Request process. You must ensure you are familiar with your points of expenditure and that you make your payment request in time to ensure mobilities are not affected. Processing of payments can take up to 60 days.
Payment Request Process. 2.1 COUNTY shall reimburse CITY for services after submission of a valid reimbursement request by CITY. A valid reimbursement request shall consist of all supporting documentation as deemed necessary by COUNTY. Reimbursement is contingent upon COUNTY’s receipt of a complete reimbursement claim, inclusive of supporting documentation and/or documents as requested and/or required by COUNTY. COUNTY will not reimburse costs incurred above or beyond the Agreement amount.
2.2 Said reimbursement to CITY shall be in accordance with periodic payment request invoices, and other supporting documentation submitted to COUNTY by CITY. Supporting documentation will be in the form of copies of original invoices, receipts, purchase orders, bids, certificates, equipment inventory tracking sheets, packing slips, copies of receipts, proof of payment or bank statements, and payroll registers and time sheets that document overtime and/or backfill costs incurred for participation in any CHOG sponsored training or exercise. CITY is eligible for participation in any of the training/exercises outlined in Exhibit A.
2.3 Each invoice shall contain a minimum of the following information: agency name, agreement number (EM-18-100), remittance address, summary of hours (names, ranks, dates, hours, salary, and benefits) for all staff participating in a CHOG approved training or exercise, and additional supporting documentation as described in section 2.2 above.
2.4 CITY shall ensure that grant funds are only used for allowable, fair, and reasonable costs.
2.5 CITY shall ensure that said goods or services performed, prior to procurement, are
2.6 CITY shall promptly return to COUNTY all funds received which exceed expenditures per the approved Spending Plan as identified in this Agreement. Additionally, failure to spend awarded funds within the performance period will result in revocation and reallocation of the grant award.
2.7 The original invoice and supporting documentation will be sent to:
Payment Request Process. CONTRACTOR must submit a timely and accurate payment request by submitting an invoice to WWP. Invoices and any requested supporting documentation must be e-mailed to WWP at ▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇ Upon receipt of CONTRACTOR’s payment request with any required documentation, WWP will review the request for accuracy and compliance with the Contract Agreement and will issue payment within 30 days of approval. Payment shall not be construed as a waiver of WWP’s right to challenge CONTRACTOR’s performance under this Agreement and to seek appropriate legal remedies.
Payment Request Process. This section provides details of the Payment Request process. This includes the requirements for receiving payments, when Payment Requests need to be made, amounts received and payment deadlines against Anticipated Points of Expenditure. Please read this section carefully before moving onto the step-by-step Payment Request process.
Payment Request Process. CONTRACTOR must submit a timely and accurate payment request by submitting a completed Report of Expenditures using the workbook provided by WWP. Report of Expenditures and any requested supporting documentation must be e-mailed to WWP at ▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇ Upon receipt of CONTRACTOR’s payment request with any required documentation, WWP will review the request for accuracy and compliance with the Contract Agreement and will issue payment within 30 days of approval. CONTRACTOR shall minimize the time elapsing between receipt of funds from this Agreement and the disbursement of these funds in order to maintain a minimum cash balance. Payment shall not be construed as a waiver of WWP’s right to challenge CONTRACTOR’s performance under this Agreement and to seek appropriate legal remedies.