Quality of the Management of EXPRES Sample Clauses

Quality of the Management of EXPRES. The EXPReS I3 will be managed and run by a Consortium Board of Directors. The Board will comprise the Directors (or their representatives) of all institutes involved in EXPReS. Members of the Board will have authority to make decisions on behalf of their institutes. The Coordinator of EXPReS will be a member of the Board of Directors, but not its Chairman. The Board will elect a Chairman who will serve for a period of three years (the full duration of the proposed contract). The coordinators of the complimentary I3s – GN2 and RadioNet, will also be members of the EXPReS board. Most of the partners of this proposal are members of RadioNet – if successfully funded the EXPReS consortium agreement will use this as an advanced starting model. The board will make decisions based on consensus. If consensus cannot be achieved, then a decision will be passed by majority vote of a quorum. A quorum will be achieved if 2/3 of the Board members are present. The Board will be able to take decisions by meeting face-to-face (see XXXX XxX). New applicants to EXPReS will be accepted only by a unanimous decision of the Board. The EXPReS Coordinator will be the contact person with the European Commission. He will be the person through whom the EC contribution is paid and will be ultimately responsible for administering the distribution of the financial contribution according to decisions taken by the EXPReS Board regarding its allocation to participants and activities. The position will not be funded by EXPReS but by the Coordinator’s institute; it will require ~ 25% of the Coordinator’s time. The proposed EXPReS coordinator is Xx. Xxxxxxx X. Garrett, Director of the Joint Institute for VLBI in Europe, Dwingeloo, The Netherlands. Figure N1.1: A schematic diagram of the management structure of EXPReS Funds for the I3 will be received by the Coordinator and will be distributed as agreed by the EXPReS Board in accordance with the plan agreed with the EC. Financial dealings will be in accordance with an institute’s own financial policies and procedures. Each institute will be required to conduct an annual audit of costs following their usual policies. 10% of all EXPReS funds will be held in a central contingency account. These may be used at the discretion of the Board but, under normal circumstances, can be expected to be distributed to the activities for which they were originally intended. This will add much needed flexibility to the management of EXPReS as the project evolves...
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