Records retention schedule. Each Party shall incorporate into its records retention schedule a listing of records stored in ESO, with the following classifications and retention periods: Record Classification Retention period Records containing PHI Semipermanent Nineteen (19) years NFIRS incident and casualty reports Semipermanent Nineteen (19) years Investigative reports Semipermanent Nineteen (19)years Photographs Semipermanent Nineteen (19) Public records requests Semipermanent Six (6) years EXHIBIT A Ada County Paramedics’ Records Release Policy, Designated Records Set Policy, and HIPAA Policy Ada County Paramedics Policy on Patient Requests for Access to PHI Approved by Xxxxx Xxxxxx (Director) Approval Date: 1/24/2017 Version: 1 Purpose The Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) grants individuals the right to access their protected health information (“PHI”) contained in a designated records set (“DRS”). Ada County Paramedics must afford individuals this right of access in accordance with federal and state law. To ensure that Ada County Paramedics complies with its obligations, this policy outlines our procedures for handling requests for patient access and establishes the procedures by which patients or authorized representatives may request access to PHI. Departments Affected 103.01.01 Policies & Procedures, Administration, Billing, Compliance Policy All access requests will be directed to the HIPAA Compliance Officer, or their designee, and it shall be the responsibility of the HIPAA Compliance Officer to handle all access requests. Procedures
Records retention schedule. First Data shall maintain, and upon request, provide access to the records, documents and other information described in the table below (the “Relevant Records”) for the applicable retention period set forth in the table below. Records Retention Period (measured from date of record creation) *** *** Schedule E Confidential RFS may require First Data to retain *** for longer than the applicable retention period provided above by giving First Data a written request specifying the records to be retained beyond the applicable retention period reasonably in advance of the expiration of the applicable retention period for such records; provided RFS agrees to pay the applicable Charges in Attachment C-2 (if any) or otherwise reimburse First Data for additional incremental expense, if any, incurred by First Data for such additional retention period. ***
