Recurring Schedule. Under a recurring schedule, an employee works away from the official worksite on an established day or days or block of time, on a consistent basis. Telecommuting may not exceed 60% of an individual’s work-week. Except for discontinuance of the telecommuting agreement by the supervisor or employee, any proposed change to the agreed upon schedule must first be approved by the supervisor and the appropriate vice president, or component administrator, then documented and appended to the Telecommute Agreement on file in Human Resources. The operational needs of the District take precedence over telecommuting agreements. A telecommuting employee may be required to deviate from their approved telecommuting schedule in order to meet the work goals of their unit or department, or the needs of the district. Unit members who are required to deviate from an established telecommuting schedule for foreseeable needs of the district, at a minimum shall be notified by the end of the shift the unit member works just prior to the date of the need to deviate. Unit members who are required to deviate from an established telecommuting schedule for unforeseen needs of the district, that require the unit member to report to an official district site during the same shift that the notification occurred, at a minimum shall be notified two hours prior to the need to report. The unit member shall be permitted to utilize the full two hours without explanation or justification, to report to the official District site without loss of pay or a requirement to use personal leaves. Occasionally, unit members may experience extenuating circumstances that may prevent them from reporting to the official district site within two hours. In these situations, supervisors are encouraged to consider alternative options if possible, especially if the unit member has not exhibited a history of being unable to respond. Supervisors must receive acknowledgement of notification from unit members of a required deviation from an established telecommuting schedule. The two hour time period to report to the official district site starts from the time of unit member acknowledgement. Unit members are not required to acknowledge receipt prior to the beginning of their shift. While working off-site, employees must be accessible for communication and respond in a timely manner (e.g., videoconferencing, telephone, messaging, e-mail, etc.) during scheduled work hours. Conversely, occasional requests by employees to...
