Subsistence Costs Clause Samples

Subsistence Costs. It is not envisaged at the outset of the contract that there will be any requirement for travel & subsistence costs to be incurred.

Subsistence Costs a) for students, the Partner commits to pay the subsistence allowance for the first two months of mobility to the bank account indicated by the grantee in the Bank Details form, as soon as possible (according to Partner’s internal regulations) after the grantee’s arrival at destination, provided that the Scholarship Agreement and the Confirmation of arrival have been duly signed by the host university; b) The Partner will pay the grantee the next instalments on a monthly basis, following the principles stated in the Annex V (Administrative and Financial Handbook); c) for student mobilities lasting more than one semester, the Partner commits to transfer the remaining monthly subsistence allowance only after the progress report is accepted; d) for staff, the partner commits to pay the subsistence allowance for the whole period of mobility as soon as possible after the grantee arrives at the host university and the Confirmation of arrival has been duly signed by the host university and the Scholarship Agreement has been signed by the grantee and the SMU; e) the payment of the last monthly subsistence allowance may be contingent on the grantee’s fulfilment of the minimum requirements defined in the Nomination Letter and the submission of the following documents:  Final Report;  Confirmation of Arrival and Departure signed by the grantee and the official IANUS contact person at the host university;  Confirmation of Payment / Confirmation of Participation signed by the grantee;  Updated Learning Agreement/Study/Research (whichever applicable);  Scanned versions of the transcripts of records (or equivalent proof of successful academic participation).

Subsistence Costs. Costs for subsistence (cost of accommodation, meals, local travel within the place of mission and sundry expenses) are eligible, provided that they are reasonable. The amounts per country published under ▇▇▇▇://▇▇.▇▇▇▇▇▇.▇▇/europeaid/funding/about-calls-tender/procedures-and- practical-guide-prag/diems_en give an indication of what will be considered as reasonable. 3.2.1). These may be requested by the Commission before making the final payment and must be kept available for a possible ex-post audit/control. To be considered eligible these costs must be reasonable, conform to local prices and exclusively linked to the project. If the place of employment/residence is within 100 km from the place of the project event, no hotel cost can be accepted. This means that for travel of less than 100 km no overnight stay will be accepted. Evidence of the applied payment system (documentation evidencing amounts reimbursed on the basis of actual costs incurred or evidence of payment of daily per diem rates to an individual) should be readily available. It is not recommended that reimbursement is effected through cash payments but through a bank transfer. When filling out Subsistence costs in the Forecast Budget Calculation worksheet, Applicants should indicate: - the reason for travelling (e.g. Second Network Meeting, Study visit, etc.) - the place of travel; - the number and if already known, the names of the people receiving the subsistence allowances. The same level of detail is expected in the Detailed Budget Execution worksheet

Subsistence Costs. For all mobility actions, the contribution to subsistence costs will be a flat-rate grant calculated on the basis of daily, weekly23 or monthly rates. Subsistence costs cover accommodation, meals, local travel, the cost of telecommunications, including fax and Internet, insurance and all other sundries. For mobility actions with duration of less than 13 full weeks, i.e. maximum 90 days (except Erasmus Student Mobility and Grundtvig Workshops), the awarded grants do not cover travel costs; these costs will be reimbursed on the basis of real costs. For mobility actions of a minimum duration of 13 full weeks, the awarded grants will be considered a global flat-rate contribution to cover all costs, including travel costs. Support to subsistence costs is calculated as a flatrate on the basis of scales of unit costs of the host country. The additional grant towards both subsistence and travel costs will be assessed case-by- case and based on real costs incurred. In such case, the grant may provide for the subsistence and travel costs of an accompanying person if justified. The individual situation should be described and the particular needs and extra costs attached to it should be detailed in the application. Based on these explanations, on the availability of funding, the national rules and potential national priorities, the National Agency will then judge whether extra support can be granted. In some actions, the grant level awardable under these circumstances is subject to a maximum.