Club Secretary Sample Clauses

Club Secretary. 3.11.1. Shall lead a sub committee consisting of the Social Secretary, Media and External Communications Officer, Kit Officer, Fundraising and Alumni Relations Officer and Welfare Officer and is therefore ultimately responsible and accountable for these positions as laid out in sub sections 3.19, 3.20, 3.21, 3.22 and 3.23.

Club Secretary. The Secretary is the chief administration officer of the club. This person provides the coordinating link between members, the management committee and outside agencies. Responsibilities and duties • prepare the agenda for club meetings in consultation with the President • make arrangements including venue, date, times and hospitality for club meetings • send a minimum of seven (7) days notice of all meetings • collect and collate reports from office bearers and submit annual report by January 31st • call for and receive nominations for committees and other positions for the club/group AGM • take the minutes of meetings • write up the minutes as soon as possible after the meeting • read, reply and file correspondence promptly • Maintain registers of members’ names and addresses, and sponsors to be submitted to the Sport Development Manager each year. Winter and year-round sports are to submit their list by 1 May and summer sports by 1 November. • maintain files of legal documents such as constitutions, leases and titles • act as the public officer of your club liaising with members of the public, affiliated bodies and government agencies • with associations — process/transfer applications, enter teams in competitions, represent your club at association meetings, obtain sanction for club events, communicate information between association and club members (such as event deadlines) • other tasks — handle bookings and entries, supervise uniforms, respond to general duties as directed by the club/group committee Knowledge and Skills Required • Can communicate effectively • Is well organised and can delegate tasks • Can maintain confidentiality on relevant matters • Has a good working knowledge of the constitution.