Coordination and Review Clause Samples
Coordination and Review. Informal coordination may take place at any time between the District and the entity desiring to place a feature on the Department’s right-of-way. The District should work with the potential applicant to resolve issues related to feature category, compliance to criteria, optimum location for placement and identification of possible Design Variations. Before submittal to the SRDE, the local governmental entity must submit a written request to the DDE to place the Community Aesthetic Feature in the Department’s right- of-way. The request shall include at a minimum:
1. The designation of the feature category.
2. A conceptual drawing/ rendering showing the top, front and side views of the feature with labeled dimensions, material designations including connections, proposed lighting configuration and any alpha-numeric characters. Note: alpha- numeric characters are not allowed on Public Art per Section 9.5.1.
3. A draft site plan showing the location of the feature in relation to the roadway. If the feature is an add-on to a bridge then the bridge owner must be designated.
4. The design speed of all adjacent roadways.
5. A citation of the governing Design Standards, Criteria and Building Codes to which the feature will be designed.
6. If the feature is an add-on to a bridge, declare what the impact is to the bridge loading. Upon conceptual approval by the SRDE, the local governmental entity may choose to begin the Design Phase. The conceptual approval is valid for one year, at which time the local governmental entity may request an extension from the DDE. The Design Phase includes the preparation of the following documents:
1. Site Plans, including a Traffic Control Plan if temporary maintenance of traffic will be required to place and/ or maintain the feature.
2. Structural Plans including wind load analysis.
3. Local Governmental Entity Resolution
4. The executed Community Aesthetic Feature Agreement
Coordination and Review. Prior to the Authority’s authorization for any work to be performed pursuant to this Agreement, the Authority shall provide to the District copies of proposed work authorizations showing the proposed scope of work and the anticipated cost thereof. The District shall have seven (7) business days from receipt (the “Review Period”) to approve the proposed work authorization or to indicate, in writing, the basis for any refusal to approve the work authorization. In the event the District refuses to approve a work authorization, the parties will work in good faith to resolve any disputes or areas of disagreement so that work may proceed without delay. If the District fails to approve or deny a work authorization within the Review Period the work authorization will be deemed approved. Records (including costs) shall be maintained separately for each Project. Once such work begins, the District shall review the work for conformance with TxDOT standards. All engineering and design work shall comply with either the latest version of TxDOT’s design manuals, as defined in 43 Tex. Admin. Code Sec. 27.51 or, in the absence of applicable TxDOT standards in the design manuals, the latest version of the American Association of State Highway and Transportation Officials (“AASHTO”) standards, as defined in 43 Tex. Admin. Code Sec. 27.56(b)(1).
Coordination and Review. Architect shall efficiently and expeditiously coordinate its performance under this Agreement with the services provided by the County Consultants including, without limitation, the following: .1 making provision in the Design Documents prepared by Architect and its Subconsultants to adapt them to the requirements, constraints and limitations of the work product provided by County Consultants to Architect; .3 evaluating and interpreting the work product of County Consultants to determine if it is consistent with (1) the express, written requirements of Governmental Authorities, including, without limitation, permits and approvals that have been issued or will be required for the Project, and (2) the observable or known conditions at the Site and in Existing Improvements; .4 evaluating the work product of the County Consultants to determine it is consistent with the Architect’s design intent;
Coordination and Review. The Consultant shall meet with the City to present its inventory, analysis, program recommendations and schematic alternatives, and prepare minutes of this meeting. The Consultant shall incorporate into the design of the Project any comments or directions from the City, and develop a final schematic design incorporating elements of or building upon the alternative schematic design, as the basis for final design and engineering/construction plans and specifications. Products: Approved schematic design, meeting minutes, preliminary cost estimates and preliminary draft EAF
a. Advisory Committee Meeting The Consultant shall present the recommended schematic plan to the Project Advisory Committee for the purpose of providing information on the Project and getting meaningful feedback on the plans. The Consultant shall prepare minutes of the meeting and recommended revisions, if or as appropriate.
b. Public Meeting(s) In cooperation with the City, the Consultant shall conduct public meeting(s) for the purpose of providing information on the Project and getting meaningful feedback on the plans. In order to facilitate the dissemination of information at such meetings, the Consultant shall employ a meeting format and a method of capturing public input, as well as prepare necessary display and information material. The Consultant shall record and analyze the input and provide a memorandum summarizing the content and import of the public input, and recommended response, if or as appropriate. Products: Meeting minutes and memoranda.
Coordination and Review. The Consultant shall meet with key stakeholders identified by the city including Monroe County Departments of Transportation and Parks, Monroe County Pure Waters, Monroe County Water Authority, RGE and others to review their relation to the Project, and prepare meeting minutes.