Counseling Memos. Counseling memos/letters shall be maintained in a supervisor’s performance review record and do not form a part of the official, permanent personnel file unless used as supporting documentation in a good faith personnel action.
Counseling Memos. A Counseling Memo (aka: Xxxx Letter) may be used by the District to document a conversation with an employee in regards to an employment related concern. A Counseling Memo, by definition, is not disciplinary in nature. In an effort to maintain consistency in the format and procedures of such Memos, the Association and the District agree that the APPR Committee will meet to develop the Counseling Memo format and procedures for Association members. Following such development, the Association agrees to educate its members on the Memo. All forms and procedures will be placed on the District U-Drive.
Counseling Memos. The Employer will no longer issue written warning letters. The counseling memo will be the preferred pre-disciplinary action format. Counseling memos are not disciplinary actions and are not a subject for the grievance procedure. In the event an employee receives a counseling memo, the employee will be allowed to respond to the counseling memo in writing and that response will be attached to the counseling memo and included in the personnel file. An employee who has received a counseling memo may request of his department head, after six (6) months have passed, that the document be removed from his personnel file. The department head has sole discretion to grant or deny the request to remove. If the request is denied, the department head will advise the employee of his reason. Counseling memos will automatically expire 18 months after the date of issuance unless specified to end sooner, so long as no similar misconduct or similar rule violation occurs and is addressed in writing prior to the deadline for removal. In that event, the counseling memo shall remain in the personnel file for whatever period the Employer deems necessary.
Counseling Memos. Supervisors may issue counseling memos. Counseling memos are not disciplinary. Counseling memos provide the opportunity for supervisors, in a non-disciplinary setting, to point out to employees areas of work that the supervisor believes need improvement. Counseling memos should include the supervisor’s proposals for how such improvement may be achieved. Any employee who receives a counseling memo may request from the supervisor either suggestions for how to improve or request the supervisor to model such improvement for the employee. Counseling memos are a vehicle for supportive improvement.
Counseling Memos. Counseling memos will be removed from a supervisor's file after one (1) year unless the employee has not corrected the work performance or work behavior that led to the counseling memo and has received another counseling memo or been disciplined. Supervisors may specify time frames shorter than one (1) year for removal of counseling letters from the supervisory file.
Counseling Memos. Counseling memos provide the opportunity for supervision in a non-disciplinary setting for the purpose of pointing out to Employees areas of work that the supervisor believes are in need of improvement. Counseling memos may only be placed in the Employee’s departmental file, and the Employee has the option to attach a written response to it.
Counseling Memos. Counseling memos provide the opportunity for supervision in a non-disciplinary setting for the purpose of pointing out to Employees areas of work that the supervisor believes are in need of improvement. Counseling memos may only be placed in the Employee’s departmental file, and the Employee has the option to attach a written response to it. “Counseling memos shall be removed from an employees’ personnel files after three (3) years if there is no other disciplinary or counseling notice issued to the employee during that time period.”
