Document Indexing System Requirements Sample Clauses

Document Indexing System Requirements. During the detailed design step of Phase 1, TMSSequoia will work closely with the County to identify all data that will be captured in the database system. All documents identified during the design phase that are processed by the County Clerk's Office will be capable of indexing. The database will be designed to contain the information needed for all identified documents. This data includes: Grantor, Grantee, Type of Document, Document Number, Date Filed, Book, Page, Property Description (Legal Description), Lot, Block, Addition Name, Condo Number, Unit Number, Parcel Identification (PID), Debtor, Secured Party, File Date, Reference to Tax Lien number, or previous file Number, and Date. For the identified documents data, the relationships between the data will be defined, such as grantor/grantee and legal description fields one-to-many relationship will be identified and added to the database schema. As part of the database design, business rules will also be identified. Business rules include such logic as when indexing land which is not platted, the system must allow at a minimum of three calls and provide a pick list for the accuracy of entry of Section Township and Range. All rules defined in the design will be implemented into the EDMS either in the application software or the database system, where ever is most appropriate for each rule. The County will have the opportunity to review the entire database design including data fields, data types, relationships between data and the rules governing the data. After acceptance of the design by the County, TMSSequoia will make changes to the system as additional work. The database schema will be created using good database design techniques such as normalizing the data. An entity relationship diagram will be created describing the entire database system. This diagram (potentially many diagrams) will be used as part of the design documentation and will be created ______________________________________________________________________________ Oklahoma County 4-9 EDMS System Technical Proposal - June 16, 1997 in cooperation with the County. The database will be implemented in a non-proprietary database system in which the County will have ownership. The County discouraged from maintaining the requirement that the Property Description field be free form, with the ability to cut and paste the information from the scanned document. This functionality would require a very sophisticated Optical Character Recognitio...
Sample 1
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Document Indexing System Requirements. The document indexing software must include, as a minimum, the following capabilities:
Sample 1

Related to Document Indexing System Requirements

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