Document Management Plan Sample Clauses

Document Management Plan. B.8.2.1 Design Builder shall develop a comprehensive Document Management Plan (the “Document Management Plan”) that meets the requirements of Schedule 13 – Document Management System, describes the Document Management System and how Project documentation will be communicated throughout the Project Term, including: a description of Design Builder’s DMS software and its processes to access, view, organize, store, track, communicate and submit Documents and Project documentation; the strategy for ensuring that all Documents are submitted in accordance with Schedule 13 – Document Management System, including acknowledgement that the City has no responsibilities or obligations for Documents that do not follow this submission protocol; DMS Team requirements as set out in Section B.7 of this Schedule 18; the processes for Design Builder’s DMS operations within Design Builder Parties; the processes for Design Builder’s DMS operations with the City, including: (i) a communication protocol with the City DMS Team and City Representative; (ii) set up and ongoing provision of access for City DMS Team and City Party users; (iii) procedure for submission of Documents; and (iv) procedure for notification of Documents; the strategy to ensure data backups and DMS operations are maintained during Design Builder system outages; and delivery of City DMS Team and City Party user training as set out in Schedule 13 – Document Management System.

Document Management Plan. The initial plan should focus on retention and retrieval of documents and processes to respond to requests for information as required by statute.

Document Management Plan. Within sixty (60) days of the execution of this Agreement, the Contractor must provide the Document Management Plan, to the Concessionaire for the Concessionaire’s approval. In the event the Concessionaire request any changes to the Document Management Plan, the Contractor shall make such changes and return to Concessionaire within ten (10) days of such request.

Document Management Plan. ‌ Document Management is an important part of managing, monitoring and evaluating project performance and results. The purpose of the document management plan is to control how project documentation will be stored, retrieved and archived. PennDOT uses project collaboration sites for this purpose. The PMO is responsible for setting up the Project Collaboration site at the request of the PM. The Project Collaboration site, its folder and sub-folder structure, the file naming convention, document templates, version control, backup and retention policy are to be incorporated into the plan. The Document Management Standard provides a methodology for the naming and filing of project documents. Documents must be stored where they are accessible to all team members and they must be handled and named in a consistent manner. It is expected that the majority of project documents will exist in an electronic format; however, similar rigor is required for ensuring proper management of hardcopy documents that are part of a project’s document library. For guidance, please see the Project Document Management Standard.