Duties of the HR Staff Hub Team. The Recruitment related duties of the HR Staff Hub Team can be summarised as: • Obtaining permission to fill posts o Permission for re-fills, re-grades and new posts that are academic- related and assistant category posts should be sent to the Head of the General Office for approval prior to sending to the HR Staff Hub Team (or Grading and Reward for new posts). o For Academic posts, an academic business case should be submitted to the Recruitment Adviser approved by the Head of Department, Head of HR, School Finance Manager and Head of the School of Clinical Medicine before advertising. For clinical posts approval is needed by MDWC. o For Assistant and Academic Related posts please submit a XXXXX 1 with the pre- recruitment documents. • Advertising posts using the Recruitment Administration System (RAS) • Cloning posts using the Recruitment Administration System (RAS) • Managing applications for posts using the Web Recruitment System (WRS) • Liaising with School departments and completing administration for shortlisting, interviews, rejections, references, screening checks, research passports, DBS, and offers of employment to candidates • Inputting of data on to the XXXXX system to contribute to the contract of employment generated by Central HR • Providing advice about University policy and procedure on recruitment related activities. • Keeping up to date with government policy for recruitment (Home Office regulations • Communicating with a diverse range of staff and school departments • Arranging Faculty of Clinical Medicine Selection Committees for established posts • Arranging Appointing Panels for unestablished senior posts (e.g. Principal Research Associate) HR duties of the HR Staff Hub Team include: • Providing guidance to staff on all HR issues, e.g. recruitment, compliance, pay levels, apprenticeships, induction, sick leave, compliance, ending of fixed term contracts, payment of occasional workers, visitors, maternity/paternity leave etc. • Managing and processing all relevant contract changes and payroll input. • First point of contact for all HR administration and payroll matters for the SCM. • Responding to external data requests, e.g. tenancy agencies and mortgage providers; employment reference letters, e.g. for bank accounts, national insurance and visa renewals. The HR Staff Hub Team has created checklists and templates to assist smooth administrative processes between School departments and the HR Staff Hub Team. These can be viewed here...
