Expense Allowability / Fiscal Documentation Sample Clauses

Expense Allowability / Fiscal Documentation. A. Invoices, received from Blue Shield and accepted for payment by the Agency, shall not be deemed evidence of allowable agreement costs. B. Blue Shield shall maintain for review and audit and supply to the Agency upon request, adequate documentation of all expenses claimed pursuant to this Agreement to permit a determination of whether each expense is allowable and, therefore, reimbursable. The parties agree that the following expenses incurred by Blue Shield are allowable expenses subject to reimbursement by the Agency to Blue Shield: amounts paid by Blue Shield to its Subcontractors (as defined in Exhibit A); amounts paid to agencies providing marketing and communication services, amounts paid to contingent staffing agencies and all incremental cost directly attributable to Blue Shield’s Service obligations set forth in Exhibit A. As of the date of this Agreement, however, the parties acknowledge and agree that they have not determined the full scope of allowable and unallowable Blue Shield expenses. For this reason, the parties agree to work in good faith to agree to additional Blue Shield’s allowable expenses on or before the date that is forty-five (45) days after the date of this Agreement. Such agreed upon list of additional allowable expenses will be documented in an Amendment to this Agreement. Blue Shield shall have the right during the term to propose to the Agency that other costs not listed above that Blue Shield encounters in performing its obligations under the Agreement also be allowable expenses under this Agreement, subject to the Parties’ mutual agreement in an amendment. C. Blue Shield represents that it intends to subcontract with numerous contractors, some being new to Blue Shield and some with which it has existing relationships in support of this Agreement, to facilitate immediate performance of the services. For any such Subcontractors, Blue Shield represents that the rates it will pay them are reasonable, market rates and agrees that the rates charged to the Agency will not exceed the rates that Blue Shield currently pays for such services. The Agency agrees that it will accept such rates as reasonable market rates unless and until the Agency provides evidence that the rates are inconsistent with market rates for such services. D. If the allowability of an expense cannot be determined by the Agency because invoice detail, fiscal records, or backup documentation is nonexistent or inadequate according to generally accepted accounti...

Expense Allowability / Fiscal Documentation. A. Invoices, received from the Contractor and accepted for payment by the State, shall not be deemed evidence of allowable agreement costs. B. Contractor shall maintain for review and audit and supply to CDPH upon request, adequate documentation of all expenses claimed pursuant to this agreement to permit a determination of expense allowability. C. If the allowability of an expense cannot be determined by the State because invoice detail, fiscal records, or backup documentation is nonexistent or inadequate according to generally accepted accounting principles or practices, all questionable costs may be disallowed, and payment may be withheld by the State. Upon receipt of adequate documentation supporting a disallowed or questionable expense, reimbursement may resume for the amount substantiated and deemed allowable.

Expense Allowability / Fiscal Documentation. A. Invoices received from a Contractor and accepted and/or submitted for payment by the Water Boards, shall not be deemed evidence of allowable Agreement costs. B. The Contractor shall maintain for review and audit and supply to the Water Boards upon request, adequate documentation of all expenses claimed pursuant to this Agreement to permit a determination of expense allowability. C. If the allowability or appropriateness of an expense cannot be determined by the Water Boards because invoice detail, fiscal records, or backup documentation is nonexistent or inadequate according to generally accepted accounting principles or practices, all questionable costs may be disallowed and payment may be withheld by the Water Boards. Upon receipt of adequate documentation supporting a disallowed or questionable expense, reimbursement may resume for the amount substantiated and deemed allowable. D. If travel is a reimbursable expense, receipts must be maintained to support the claimed expenditures. E. Costs and/or expenses deemed unallowable are subject to recovery by the Water Boards. See provision entitled, “Recovery of Overpayments” for more information.

Expense Allowability / Fiscal Documentation. A. Invoices, received from the Contractor and accepted for payment by CDPH, shall not be deemed evidence of allowable agreement costs. B. For five years, Contractor shall maintain for review and audit and supply to CDPH upon request, adequate documentation of all expenses claimed pursuant to this Agreement to permit a determination of expense allowability. C. If the allowability of an expense cannot be determined by CDPH because invoice detail, fiscal records, or backup documentation is nonexistent or inadequate according to generally accepted accounting principles or practices, all questionable costs may be disallowed and payment may be withheld by CDPH. Upon receipt of adequate documentation supporting a disallowed or questionable expense, reimbursement may resume for the amount substantiated and deemed allowable.

Expense Allowability / Fiscal Documentation. 1. Invoices, received from a Contractor and accepted and/or submitted for payment by the State, shall not be deemed evidence of allowable agreement costs. 2. Contractor shall maintain for review and audit, and supply upon request, adequate documentation of all expenses claimed pursuant to this agreement to permit a determination of expense allowability. 3. If the allowability or appropriateness of an expense cannot be determined by the State because invoice detail, fiscal records, or backup documentation is nonexistent or inadequate, according to generally accepted accounting principles or practices, all questionable costs may be disallowed and payment may be withheld by the State. Upon receipt of adequate documentation supporting a disallowed or questionable expense, reimbursement may resume for the amount substantiated and deemed allowable. 4. Preauthorized work-related travel is a reimbursable expense as specified in Exhibit F: “Travel Reimbursement Information.” Receipts must be maintained to support the claimed expenditures. 5. Costs and/or expenses deemed unallowable are subject to recovery by the Exchange pursuant Section M below.