Proper Invoice. Proper Invoice means an invoice from the Contractor to the Owner on account as provided in 5.2 - OWNER’S OBLIGATION TO PAY, which is in compliance with the requirements of 5.3.
Proper Invoice. Invoices may be submitted via E-mail to: xxxxxxxx@xxxxxx.xxx with a copy to xxxxxxxxxx@xxxxxx.xxx or by mail to: City of Tallahassee - Accounts Payable – City Hall 000 X. Xxxxx Street, Box A-28 Tallahassee, Florida 32301-1731 with a copy of the original invoice identified as a “copy” submitted to: City of Tallahassee - Fleet Management Administration 000 Xxxxxx Xxxxxx Tallahassee, Florida 32304 Any invoice or payment request which is received by the City must conform to the following requirements and contain the information listed below:
a. The invoice must be in compliance with the terms of this Agreement;
b. The invoice must be an original invoice;
c. The invoice must not be under dispute;
d. The invoice must include the authorizing City Purchase Order and/or Agreement number;
e. The invoice must be dated;
f. The invoice must include the number of the invoice to facilitate identification;
g. The invoice must include the name and address of the Vendor; and provide the remittance address for payment, if different;
h. The invoice must include the Purchase Order or Schedule line item number, including a description, quantity, unit of measure, until price, and extended price of the item;
i. The invoice must include the terms of any prompt payment discount offered; and
j. The invoice must include Vendor’ Federal Identification Number (if applicable).
Proper Invoice. Payment to a Grantee shall only be made upon submission of a proper invoice to the Division of Rehabilitation Services, Attn: _____ In order for an invoice to be considered proper, the following conditions must exist: Full completion of the terms and conditions of the MOU must have been satisfied. The invoice shall be provided on the letterhead of the Grantee and include at a minimum: Reference to the MOU or Grant Award number and Description of the MOU or grant, the full MOU value, the basis for billing, the federal employee identification number and the name[s] and address of the proper invoice recipient.
Proper Invoice. An invoice is considered proper if sent to the proper recipient and goods or services have been received. Contractor shall invoice DEQ monthly for the costs specified within the contract and/or purchase orders. The proper recipient of invoices is DEQ Accounts Payable. Invoices shall be sent to: Oklahoma Department of Environmental Quality Attention: Accounts Payable P.O. Box 1677 Oklahoma City, Oklahoma 73101-1677 or mailto: XxxxxxxxXxxxxxx@xxx.xx.xxx . Failure to comply may result in late payments. Invoices shall contain the purchase order number, a description of the products delivered or services provided, the dates of such delivery or provision of services, and the Contractor’s Federal Employer Identification number.
Proper Invoice. Proper Invoice means an application for payment that satisfies all the requirements of the Construction Act and the Contract Documents, and that includes all documentation or materials set out in the Contract Documents required in connection with any application for payment.
Proper Invoice. For purposes of billing submission and payment procedures, a "proper invoice" by a contractor, vendor or other invoicing party shall consist of at least all of the following:
1. description (including quantity) of the goods and/or services provided to the City (or a party on behalf of the City) reasonably sufficient to identify it (or them);
2. the amount due, applicable discount(s), and the terms thereof;
3. the full name of the vendor, contractor or other party who is supplying the goods and/or services including a mailing address in case of a dispute and a mailing address for payment purposes (if they are different) and a telephone number;
4. the Purchase Order or Contract number as supplied by the City; and
5. an identification by Bureau, Office or Department of the party(ies) to whom the goods were delivered or services provided. All invoices, in order to be classified as a proper invoice, shall be delivered to Accounts Payable, Finance Department, City of Orlando, 000 Xxxxx Xxxxxx Xxxxxx, Xxxxxxx, Xxxxxxx, 00000. Finally, in addition to all of the above, in order to be considered a proper invoice, it must be based on a proper delivery, installation, or provision of the goods and/or services to and acceptance by the City (or party on behalf of the City); the vendor, contractor or other party who is supplying the goods and/or services has otherwise complied with all of the contract's terms and conditions and is not in default of any of them; and if the contract requires any subcontractors or other parties to be bound by similar other "flow-down" requirements that those requirements have been complied with.
Proper Invoice. In addition to any other requirement set forth in this Contract with respect to what constitutes a proper invoice or for the Contractor to be entitled to receive payment, the Contractor’s invoice must set forth: (a) purchase order number; (b) a description, with specificity, of the goods delivered, services rendered, or other event initiating entitlement to payment pursuant to the terms of this Contract; (c) that portion of the Contract price related to such payment less any deductions such as retainage required pursuant to the terms hereof (if any); and (d) the Authority’s Purchase Order number (typically eight-digits). Should the invoice not be calculated correctly, such as not taking into account retainage as a deduction, the Authority may either reject the invoice or treat the invoice as proper only to the extent of the correct calculation of the amount thereof.
Proper Invoice. Payment to Grantee shall only be made upon submission of a proper invoice to the DORS Grants Administrator (Xxxxxxx Xxxxx, 0000 Xxxxxxx Xxxxx, Xxxxxxxxx, XX 00000-0000). In order for an invoice to be considered proper, the following conditions must exist:
1. Full completion of the terms and conditions of the agreement must have been satisfied.
2. The invoice shall be provided on the Grantee’s letterhead and include at a minimum a reference to the agreement or Grant Award number and a description of the agreement or grant, the full agreement value, the basis for billing, the Federal Employer’s Identification Number and the name and address of the proper invoice recipient.
3. Budget information must be included confirming expenditure of approximately 90% of funds previously provided by DORS in accordance with this agreement.
Proper Invoice. Prior to the payment of each of the aforesaid instalments, the Contractor shall issue to Bengbu Dachan a legal and proper invoice for the corresponding amount. Warranty period: During the warranty period, the Contractor shall be responsible for handling quality issues of the Works in a timely manner in accordance with the Construction Agreement:
Proper Invoice. For purposes of billing submission and payment procedures, a "proper invoice" by a Contractor or other invoicing party shall consist of at least all of the following:
a. a description (including quantity) of the goods and/or services provided to the City (or a party on behalf of the City) reasonably sufficient to identify it (or them);
b. the unit pricing, quantity and total amount due in accordance with the contract terms and conditions and applicable discount(s);
c. the full name of the Contractor or other party who is supplying the goods and/or services including a mailing address in case of a dispute and a mailing address for payment purposes (if they are different) and a telephone number;
d. the Purchase Order or contract number as supplied by the City; and
e. an identification by Division, Office or Department of the party(ies) to whom the goods were delivered or services provided. Finally, in addition to all of the above, in order to be considered a proper invoice, it must be based on a proper delivery, installation, or provision of the goods and/or services to and acceptance by the City (or party on behalf of the City); the Contractor or other party who is supplying the goods and/or services has otherwise complied with all of the contract's terms and conditions and is not in default of any of them; and if the contract requires any subcontractors or other parties to be bound by similar other "flow-down" requirements that those requirements have been complied with.
