Use of county computers for E-Mail and internet. 11 connections related to Union business
12 a. County communication systems may be used for 13 Union business involving electronic communications or Internet connections in the 14 following circumstances, but only when such use is also in conformance with the other 15 requirements of this Agreement, specifically to include the provisions of Article 18, 16 “Section IV.B.2.a”, which require that Stewards make every effort to avoid disruptions and
18 i. When such use is de minimis and 19 incidental, such as arranging a meeting with a fellow shop Xxxxxxx or the Staff 20 Representative, or for accessing an electronic copy of the union contract.
21 ii. For the purpose of conducting an 22 investigation of a grievance, such as individual inquiries to co-workers.
23 iii. For the purpose of interacting with the 24 County’s representatives concerning Union-County business, such as setting dates for 25 County-Union meetings, making inquiries regarding grievances, etc.
26 iv. On the employee’s own time, for the 27 purposes of utilizing a link on the MINT, or its successor, to reach a Union internet site. 28 Any use of such sites will comply with County Personnel Rules and shall exclude blogging, 29 use of chat rooms, instant messaging or other live person to person electronic 30 communication, and political activities as prohibited by law.
31 v. For authorized Union officials only, and on 32 such employee’s own time, for the purpose of posting messages on the internet site 33 provided for in (4) above.
34 vi. The Local 88 President or designee may 35 use the County’s electronic communication systems for the purpose of communicating 36 with Local 88 members. All such communications shall comply with County Personnel 37 Rules. Communications that are sent to employees within a single Department shall be 38 approved by the Department Director or designee prior to distribution. Communications 39 that are distributed to employees in more than one Department shall be approved by the 40 director of Central Human Resources or Labor Relations prior to distribution. Examples of 41 such communications may include, but are not limited to: meeting announcements; Union
1 elections and ratification votes; Union appointments; bargaining updates prior to impasse; 2 seniority lists; and miscellaneous surveys.
3 b. The uses cited in “Subsection a” above may continue 4 only to the extent that they are at no additional cost to the County, and are contingent on 5 the continued use of the ci...
Use of county computers for E-Mail and internet connections
23 a. County computers may be used for Union business involving X- 00 Mail or Internet connections in the following circumstances, but only when such use is also in 25 conformance with the other requirements of this Agreement, specifically to include the 26 provisions of Article 18, “Section IV.B.2.a,” which requires that stewards make every effort to 27 avoid disruptions and interruptions of work.
28 1) When such use is de minimis and incidental, such as 29 arranging a meeting with a fellow shop xxxxxxx or the Council Representative.
30 2) For the purpose of conducting an investigation of a 31 grievance, such as individual inquiries to co-workers which would otherwise be conducted 32 over the telephone.
1 3) For the purpose of interacting with the County’s 2 representatives concerning Union-County business, such as setting dates for a County- 3 Union meeting, making inquiries regarding a grievance, etc.
4 4) On the employee’s own time, for the purposes of 5 utilizing a link on MultCo Commons, or its successor, to reach a Union Internet bulletin board 6 site. Any such site shall be subject to the same rules of content as a conventional union 7 bulletin board.
8 5) For authorized Union officials only, and on such 9 employee’s own time, for the purpose of posting messages on the Bulletin Board site 10 provided for in (4) above.
11 b. The uses cited in “Subsection a” above may continue only to 12 the extent that they are at no additional cost to the County, and are contingent on the 13 continued use of the cited computers, Internet connection, intranet connection, etc. for other 14 County purposes. The content of any and all communications using the County computer 15 system is not privileged and may be subject to County review.
16 c. Access to Multco Commons by any individual outside the 17 County raises major issues of policy related to privacy, security and cost. Therefore, the 18 Union business agent may have such access only if:
19 1) Access is approved by the County’s Chief Information 20 Officer, and subject to restrictions imposed by him or her; and
21 2) All costs associated with making access available and 22 with maintaining it are borne by the Union.
