VEHICLE INSPECTION REPORTS. This evaluation process combines quantitative data with qualitative measurements. The evaluation will be scored on a total of 100 points. The number of points per each category is detailed below. Performance reductions in a given school year will remain in effect throughout the duration of the contract. Any performance reductions in subsequent years would be in addition to prior performance reductions under the same contract. Contractor Operations (18 points) gauges a company’s performance according to specific performance measures. These measures are: Accidents (6 points) Breakdowns (6 points) Service Complaints (6 points) This data will be entered and stored in the MPS HEAT System. Weekly reports will be available for bus contractors to review. Survey Appraisals (18 points) will be distributed to the MPS transportation office staff monthly. The Manager of Transportation will award 8 points and Transportation Assistants will award 10 points. Contractor’s score will be based on the average of the monthly surveys provided. Contract Compliance Audit (14 points) will verify that the terms, conditions and dates reflected in the General Specifications and Operating Procedures and the Contract(s) are being met. On-site and document audits will be conducted by MPS staff annually. On-Time Performance (20 points) will utilize the Trapeze VEO NOW GPS system to track on-time performance. Bus Behavior Management (20 points) will measure operational compliance and effort to implement the MPS Bus Behavior Program. Vehicle Inspection Reports (10 points) measure the initial pass/fail rate of the annual state inspection of buses. The final evaluation tool is the award of extra points for customer service above expectations. The Director of Business and Transportation Services may award a point, up to a total of 10 points for extra-ordinary incidents of customer service. The award of these points will be at the sole discretion of the Director of Business and Transportation Services. A more detailed review of each evaluation criteria is provided below.
VEHICLE INSPECTION REPORTS. State Vehicle Inspection Reports for each school year will be tabulated points will be added based on the number of buses receiving an APPROVED designation. Points will be added/as follows: Pct. Approval Points 99% + 10 points 96%-99% 9 points 93%-95% 8 points 90%-92% 7 points 85%-89% 6 points < 85% 5 points Scoring in this section will be a representation of Percent Approved relative to the annually submitted MPS Fleet Age Report indicated in G-20. Vehicles yet to be inspected for the current contract year can submit in its place the most recently completed Vehicle Inspection Report for that vehicle in question. EVALUATIONS/SCORING MPS will base it’s renewal decisions on the following evaluation score schema. During the renewal process, the Contractor Evaluation Process will be used to determine the quality point. The chart below details how the evaluation score will translate to quality points for the renewal period. Evaluation Quality Points Points 97-100 points 25 points 94-96 points 24 points 91-93points 23 points 88-90 points 22 points 85-87points 21 points 83-84 points 20 points 81-82 points 19 points 79-80 points 18 points 76-78 points 17 points 72-75 points 16 points 68-71 points 15 points 65-67 points 14 points 62-65 points 13 points 60-61 points 12 points 55-59 points 11 points > 54 points 10 points MPS will associate a dollar amount to each quality point which shall be applied to each point less than 25. For each point less than 25, that dollar amount shall be added to the base amount per bus. That dollar amount will be based on 25% of current fiscal average of a bus, which will then be divided by 25 for each point. The renewal award will be based on the evaluation score as in January of each school year and will be a cumulative score tabulating each year’s performance review while under the same contract – including extensions. A final evaluation score will be computed in June of each school year. Vendors may have their award adjusted downward if their performance has deteriorated significantly since January 20 of any given school year. A significant deterioration is defined as a 20% decrease in total points. When a New RFP has been issued, the median evaluation score from the totality of the current contract period shall be used as that Contractor’s quality point during the evaluation process. MPS School Visit Survey Form Date: Time: AM / PM (circle one) School: Bus Co: Reason for Visit: Behavior Management Late Bus Safety Training Program Ob...
VEHICLE INSPECTION REPORTS. 13. Staff Policies and Procedures, including:
VEHICLE INSPECTION REPORTS. State Vehicle Inspection Reports for the 2015-2016 school year will be tabulated points will be added based on the number of buses receiving an APPROVED designation. Points will be added/as follows: Pct. Approval Points 99% + 10 points 96%-99% 9 points 93%-95% 8 points 90%-92% 7 points 85%-89% 6 points < 85% 5 points EVALUATIONS/SCORING MPS will utilize the evaluation score schema when issuing a RFP/BID. If a RFP/BID is not scheduled, MPS will evaluate and communicate the score to the bus companies. An evaluation methodology is planned, where the RFP/BID will be evaluated based on 100 points, with 75 points allocated for cost and 25 points allocated as quality points. The Contractor Evaluation Process will be used to determine the 25 quality points. The chart below details how the evaluation score will translate to Quality Points in the RFP. Evaluation Quality Points Points 97-100 points 25 points 94-96 points 24 points 91-93points 23 points 88-90 points 22 points 85-87points 21 points 83-84 points 20 points 81-82 points 19 points 79-80 points 18 points 76-78 points 17 points 72-75 points 16 points 68-71 points 15 points 65-67 points 14 points 62-65 points 13 points 60-61 points 12 points 55-59 points 11 points > 54 points 10 points The RFP/Bid process will allow a new contractor to receive 10 quality points for posting a performance bond. Additional quality points may be awarded a new contractor if they can demonstrate superior performance in the criteria listed above. For example, if a new can demonstrate a breakdown rate less than the district average of 0.03% or accident rate of 0.06% found in Section 1, they would receive 6 quality points. The award of points will be at the discretion of the RFP/Bid Evaluation Committee. MPS will determine cost based on the daily rate for each bus (“Price Points). MPS will then assign a mathematically determined dollar amount of $3.10 (projected) to the Quality Points. For each point LESS than 25, $3.10 will be added to the Price Points to make the award by bus. Example: For Company A, the proposed daily price is $300.00. For Company B, the proposed daily price is $310.00. Company A received a total of 20 Quality Points. Company B received 24 Quality Points. To calculate the award price for Company A, add $15.50 ($3.10 x 5) to $300.00 for a total award price of $315.50. For Company B, add $3.10 ($3.10 x 1) to $310, for a total award price of $313.10. Company B’s award price is less than Company A’s price, therefore, C...
VEHICLE INSPECTION REPORTS. POIS shall maintain all Vehicle Inspection Reports as required by IEPA and applicable rules, laws and regulations.
