ACCESS TO RECORDS; RECORDS RETENTION. A. County, federal, and state officials shall have access to any books, documents, papers, and records of Consultant that are directly pertinent to the subject matter of this agreement for the purpose of auditing or examining the activities of Consultant or County. Except where longer retention is required by federal or state law, Consultant shall maintain all records for five years after County makes final payment hereunder. This provision shall survive the termination, expiration, or cancellation of this agreement.
B. Consultant shall maintain appropriate records to ensure a proper accounting of all funds and expenditures pertaining to the work performed or the services provided pursuant to this agreement. Consultant shall maintain records providing information that account for all funds and expenses related to the provision of services provided pursuant to this agreement. Access to these records shall be provided to County during working days, 8:00 a.m. to 5:00 p.m. and at other times upon reasonable notice by County, and upon request of state and federal agencies charged with the administration of programs related to the work or services to be provided pursuant to this agreement.
C. Consultant agrees to accept responsibility for receiving, replying to, and/or complying with any audit exception by appropriate federal, state, or County audit directly related to the provisions of this agreement. Consultant agrees to repay County the full amount of payment received for duplicate xxxxxxxx, erroneous xxxxxxxx, audit exceptions, or false or deceptive claims. Consultant agrees that County may withhold any money due and recover through any appropriate method any money erroneously paid under this agreement if evidence exists of less than full compliance with this agreement including, but not limited to, exercising a right of set-off against any compensation payable to Consultant.
ACCESS TO RECORDS; RECORDS RETENTION. The Provider agrees that the Recipient, the Federal grantor agency, the Comptroller General of the United States of America, and the Auditor General of the State of Florida or their duly authorized representatives shall have access to any books, documents, papers, and records of the Provider or subcontractor which are directly pertinent to this specific contract for the purpose of making audit, examination, excerpts, and transcriptions. All Providers and subcontractors must retain all records pertaining to this contract for three years after the Recipient makes final payments and all other pending matters are closed.
ACCESS TO RECORDS; RECORDS RETENTION. County, federal, and state officials shall have access to any book, documents, papers, and records of the CSA-4 that are directly pertinent to the subject matter of this agreement for the purpose of auditing or examining the activities of the CSA-4 or CAL FIRE. Except where longer retention is required by federal or state law, the CSA-4 shall maintain all records for five years. This provision shall survive the termination, expiration, or cancellation of this agreement. CSA-4 and CAL FIRE shall maintain appropriate records to ensure proper documentation pertaining to the work performed or the services provided pursuant to this agreement. Access to these records shall be provided during working days, 8:00 a.m. to 5:00 p.m. and at other times upon reasonable notice, and upon request of state and federal agencies charged with the administration of programs related to the work or services to be provided pursuant to this agreement. CSA-4 agrees to accept responsibility for receiving, replying to, and/or complying with any audit exception by appropriate federal, state, or county audit directly related to the provisions of this agreement.
ACCESS TO RECORDS; RECORDS RETENTION. The COG shall: Maintain adequate record keeping procedures; Retain all records, regardless of format, related to the services and requirements identified in this Agreement (“Records”); Follow all legal requirements for maintaining the confidentiality and security of all Records; Provide originals or copies of all Records to the PSO upon the request of the PSO, auditors from the State of Texas, or auditors from the U.S. Department of Justice (DOJ). The COG shall permit the PSO or its designee, auditors from the State, or DOJ auditors to audit and inspect Records related to this Agreement at any time. The COG shall provide reasonable access to all Records required to accomplish a review of activities, services, expenditures, and the accuracy of reviews and reports. The COG shall also provide reasonable access to its employees by the PSO or other designated representatives of the Office of the Governor, auditors from the State, or DOJ auditors. Access to Records is not limited to the required retention periods. The PSO and any of its authorized representatives, including but not limited to auditors from the State or DOJ auditors, shall have access to any and all Records, for any reason, upon request for as long as the records are maintained; and Retain the Records for a period of seven years after the final payment by the PSO under the terms of this Agreement with the following qualification: if any audit, claim, or litigation is initiated before the expiration of the seven-year period, the Records shall be retained until the audit, claim, or litigation is resolved or until the end of the regular seven-year period, whichever is later. At the end of the seven-year period, the COG shall request disposition instructions for the Records from the PSO, and shall dispose of the Records in accordance with the PSO’s instructions. The COG shall ensure that the above requirements regarding the “Access to Records, Records Retention” are included in any subcontract it awards related to the services in this Agreement. Ongoing
ACCESS TO RECORDS; RECORDS RETENTION. County, federal, and state officials shall have access to any book, documents, papers, and records of the Department that are directly pertinent to the subject matter of this agreement for the purpose of auditing or examining the activities of the Department or GMFZ. Except where longer retention is required by federal or state law, the Department shall maintain all record for five years after GMFZ makes final payment hereunder. This provision shall survive the termination, expiration, or cancellation of this agreement. Department and GMFZ shall maintain appropriate records to insure proper documentation pertaining to the work performed or the services provided pursuant to this agreement. Access to these records shall be provided during working days, 8:00 a.m. to 5:00 p.m. and at other times upon reasonable notice, and upon request of state and federal agencies charged with the administration of programs related to the work or services to be provided pursuant to this agreement. Department agrees to accept responsibility for receiving, replying to, and/or complying with any audit exception by appropriate federal, state, or County audit directly related to the provisions of this agreement.
ACCESS TO RECORDS; RECORDS RETENTION. A. County, federal, and state officials shall have access to any books, documents, papers, and records of City that are directly pertinent to the subject matter of this agreement for the purpose of auditing or examining the activities of City or County. This provision shall survive the termination, expiration, or cancellation of this agreement.
B. City shall maintain appropriate records to insure a proper accounting of all funds and expenditures pertaining to the work performed or the services provided pursuant to this agreement. City shall maintain records providing information that account for all funds and expenses related to the provision of services provided pursuant to this agreement. Access to these records shall be provided to County during working days, 8:00 a.m. to 5:00 p.m. and at other times upon reasonable notice by County, and upon request of state and federal agencies charged with the administration of programs related to the work or services to be provided pursuant to this agreement.
C. City agrees to accept responsibility for receiving, replying to, and/or complying with any audit exception by appropriate federal, state, or County audit directly related to the provisions of this agreement. City agrees to repay County the full amount of payment received for duplicate xxxxxxxx, erroneous xxxxxxxx, audit exceptions, or false or deceptive claims. City agrees that County may withhold any money due and recover through any appropriate method any money erroneously paid under this agreement if evidence exists of less than full compliance with this agreement including, but not limited to, exercising a right of set-off against any compensation payable to City.
ACCESS TO RECORDS; RECORDS RETENTION. City, federal, and state officials shall have access to any books, documents, papers, and records of Shasta that are directly pertinent to the subject matter of this agreement for the purpose of auditing or examining the activities of Shasta or Sierra. Except where longer retention is required by federal or state law, Shasta shall maintain all records for five years after expiration of this contract. This provision shall survive the termination, expiration, or cancellation of this agreement.
ACCESS TO RECORDS; RECORDS RETENTION. District, County, federal, and state officials shall have access to any book, documents, papers, and records of the District that are directly pertinent to the subject matter of this agreement for the purpose of auditing or examining the activities of the District or CSA-4. Except where longer retention is required by federal or state law, the District shall maintain all record for five years after CSA-4 makes final payment hereunder. This provision shall survive the termination, expiration, or cancellation of this agreement. District and CSA-4 shall maintain appropriate records to ensure proper documentation pertaining to the work performed or the services provided pursuant to this agreement. Access to these records shall be provided during normal business hours, 8:00 a.m. to 5:00 p.m. and at other times upon reasonable notice, and upon request of state and federal agencies charged with the administration of programs related to the work or services to be provided pursuant to this agreement. District agrees to accept responsibility for receiving, replying to, and/or complying with any audit exception by appropriate federal, state, or county audit directly related to the provisions of this agreement.
ACCESS TO RECORDS; RECORDS RETENTION. County, federal, and state officials shall have access to any books, documents, papers, and records of Project Owner that are directly pertinent to the subject matter of this agreement for the purpose of auditing or examining the activities of Project Owner or County. Except where longer retention is required by federal or state law, Project Owner shall maintain all records for five years after termination, expiration or cancellation of this agreement. This provision shall survive the termination, expiration, or cancellation of this agreement.
ACCESS TO RECORDS; RECORDS RETENTION
