Compensation Standards of Documentation Sample Clauses

Compensation Standards of Documentation. The Subrecipient is responsible for maintaining and submitting documentation with the invoice to include: A. Official time sheets tied to project codes/cost codes, reflecting 100 percent of employee hours actually worked across projects/cost codes. These timesheets must tie to the total hours worked on pay statements for the same period. B. Documentation clearly identifying signatures from employee and supervisor (approving) hours worked. Electronic signatures are acceptable. C. Pay Statements for all employees charging to the grant during the period. D. Identification on Invoice Form A of individual employees (charged in whole or in part), their hourly pay, and their tax/benefit rate. The hourly rate must be consistent with the Compensation and Benefit Questionnaire submitted to the County for the employee. E. Calculation of reimbursement due from County for the period for allowable and properly allocated costs based on the hourly pay multiplied by the hours assigned to the relevant cost code for the grant, adjusted upwards by the tax/benefit pay rate F. Holidays and Leave Hours: Must be in accordance with § 2 CFR 200.431. Compensation for used Sick Leave, Holidays, Annual Leave, PTO or other leave is allowed if under established written leave policies. Cost must be reasonable and allocated to related activities of the employee, up to the maximum level accrued as an employee benefit during each program year of the grant. X. Xxxxxxxxx cannot be charged to the grant. Allocated leave payout at the termination of employment is allowed to the extent earned during the grant and aligned with the H. Bonuses and Raises: Allowed provided consistent with the subrecipient’s personnel policies and industry standards. Such increases will be reimbursed provided that the total amount of the budget is not exceeded, and the proper documentation and revised Compensation and Benefit Questionnaire is provided. I. Overtime will not be reimbursed without prior written approval from the County coordinator.
Sample 1
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