Initiate Project. Within one week of Authorization to Proceed, MIG will provide a data request for any background materials and data needed for the preparation of the IS and Biological Resources Report, gather available data needed for the CEQA document, and initiate the cultural resource literature searches. We will coordinate access to the site for a site visit by our biologist and archaeologist.
Initiate Project. The goal of this task is to initiate the project such that the scope, budget, and schedule is clear to all stakeholders. This task will also provide for the setup of the project management tools required to manage the project from initiation to completion. The Recipient shall: • Create an AC Transit Project Charter to document the intended project goals and deliverables and provide a copy to the CAM. • Create an AC Transit Project Workbook which is a collection of project management templates in an Excel workbook which becomes a living project record and provide a copy to the CAM. • Review and verify that the original AC Transit Rough Order of Magnitude (ROM) cost estimate and milestone schedule is still valid, update the ROM if necessary, and provide a copy to the CAM. • Prepare the scope of work and a cost estimate for required Architecture and Engineering (A&E) services in preparation to engage an A&E firm from AC Transit’s pool of on-call engineering firms. Produce a A&E Scope of Work and an Independent Cost Estimate and provide a copy to the CAM. • Prepare an On-Call Task to the best qualified A&E firm, which requires the selection of a firm, a proposal from the selected firm, negotiations of a fair and reasonable price, and execution of a task order authorizing the work. • Provide a copy of the A&E On-Call Task Documentation to the CAM. • Prepare a Procurement Partnering Request to engage and provide the AC Transit Procurement team with as much project information as possible to begin their work. • Prepare a Project Roster With Roles and Responsibilities of all project participants, stakeholders, and subject matter experts (SMEs) which details their expected contribution to the project team. • Provide a copy of the Project Roster with Roles and Responsibilities to the CAM. • Conduct an Internal Project Kickoff Meeting with all internal stakeholders and SMEs to review the project initiation documentation and collect any input from the expanded team for modifications or additions. An agenda for the Meeting must be prepared in advance, and minutes of the meeting must be kept. • Provide a copy of the Internal Kickoff Meeting Agenda and Minutes to the CAM. Products: • AC Transit Project Charter • AC Transit Project Workbook • Rough Order of Magnitude (ROM) cost estimate and milestone schedule • A&E Scope of Work and an Independent Cost Estimate • A&E On-Call Task Documentation • Project Roster with Roles and Responsibilities • Internal Kickoff Meeting Age...
Initiate Project. The EPS Team will initiate the work plan with a kickoff videoconference meeting with the City. During this meeting, the EPS Team will ensure the work plan aligns with the City’s expectations and will review and confirm project goals, the project schedule, and project management and communication protocols. Meetings • Project kickoff meeting
