Inspection of Cost Records. The CONSULTANT and their sub-consultants shall keep available for inspection by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the State Auditor, WSDOT’s Internal Audit Office and/or at the request of the AGENCY’s Project Manager.
Inspection of Cost Records. The Consultant shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred on the project. They shall make such data available for inspection, and audit, by duly authorized personnel, at reasonable times during the life of this Agreement, and for a period of three (3) years subsequent to date of final payment under this Agreement, unless an audit has been announced or is underway; in that instance, records must be maintained until the audit is completed and any findings have been resolved. Failure to provide access to records may affect payment and may constitute a breach of contract.
Inspection of Cost Records. The Consultant and their sub-consultants shall keep available for inspection by representatives of the Port, State and Federal government, for a period of three (3) years after receipt of final payment, the cost records and accounts pertaining to this Agreement and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this Agreement is initiated before the expiration of the three (3) year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed.
Inspection of Cost Records. The CONSULTANT and their sub-consultants shall keep available for inspection by representatives of the AGENCY, STATE and the United States, for a period of three
Inspection of Cost Records. The CONSULTANT and his/her subconsultants shall keep available for inspection by representatives of the AGENCY, and/or TIB, for a period of three years after final payment, the cost records and accounts pertaining to this AGREEMENT, and all items related to or bearing upon these records with the following exception: if any litigation, claim, or audit is started before the three-year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. The three-year period begins when the CONSULTANT receives final payment.
Inspection of Cost Records. The CONSULTANT and his subconsultants shall keep available for inspection by representatives of the AGENCY and/or TIB, for a period of three years after final payment, the cost records and accounts pertaining to this AGREEMENT. If any litigation, claim, or audit arising out of, in connection with, or related to this contract is initiated before the expiration of the three-year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. Prepared by Xxxxx Xxxxxxxx, P.E. Date December 29, 2023 Project Xxxxxxxxx Road Overlay Project Manager 88 x $42 to $75 = $5,984 Project Engineer 168 x $38 to $57 = $9,240 Civil Engineer 120 x $35 to $55 = $5,040 AutoCAD/GIS Tech./Engineering Intern 48 x $20 to $54 = $1,824 Survey Crew (2 Person) 16 x $55 to $94 = $1,408 Professional Land Surveyor 8 x $38 to $61 = $416 * Secretarial and clerical fees are not billed, but are included in the overhead multiplier listed. The same is true for accounting, bookkeeping, postage, in-house printing up to $150, word processing, computer use, computer-aided drafting, and telephone and fax costs. All actual out-of-pocket expenses incurred directly on the project are added to the billing. The billing is based on direct out-of-pocket expenses; meals, lodging, laboratory testing and transportation. The transportation rate is $0.65 per mile or the current maximum IRS rate without receipt IRS Section 162(a). GRAY & XXXXXXX COMPUTATION OF OVERHEAD MULTIPLIER Federal, State, and Local Taxes 21.2% Insurance and Medical 23.0% Professional Development and Education 0.6% Sick Leave, Vacations and Holidays 14.2% Administration (Typing, CADD, GIS, Computer)** 37.2% Rent, Utilities, and Depreciation 19.0% Office Expenses, Support and Maintenance 5.1% Travel 2.0% Retirement and Incentive Program 63.4% Facilities Cost of Capital 0.3% **Administration expenses include secretarial and clerical work; GIS, CADD, and computer equipment; owned survey equipment and tools (stakes, hubs, lath, etc. – Note: mileage billed separately at rate noted); miscellaneous administration tasks; facsimiles; telephone; postage; and printing costs, which are less than $150.
Inspection of Cost Records. The BOARD members shall keep available the cost records and accounts pertaining to this AGREEMENT, for inspection by representatives of the DEPARTMENT and the Federal Highway Administration, for a period of three years after final payment, at which time all such cost records and accounts shall be delivered to the DEPARTMENT for further retention as may otherwise be required. If any litigation, claim, or audit arising out of, in connection with, or related to the project contract is initiated before the expiration of the three year period, the cost records and accounts shall be retained until such litigation, claims, or audit involving the records in completed.
Inspection of Cost Records. The CONSULTANT and his subconsultants shall keep available for inspection by representatives of the AGENCY and/or TIB, for a period of three years after final payment, the cost records and accounts pertaining to this AGREEMENT. If any litigation, claim, or audit arising out of, in connection with, or related to this contract is initiated before the expiration of the three-year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. Prepared by Xxxxxxx, Xxxxxxxx, X.X. Date 4/5/2023 Project 2023 Okanogan/Omak Maintenance Project Principal-In-Charge 6 x $46 to $70 = $348 Project Manager 40 x $42 to $70 = $1,800 Civil Engineer 60 x $35 to $46 = $2,400 AutoCAD/GIS Tech./Engineering 30 x $18 to $49 = $1,260 * Secretarial and clerical fees are not billed, but are included in the overhead multiplier listed. The same is true for accounting, bookkeeping, postage, in-house printing up to $150, word processing, computer use, computer-aided drafting, and telephone and fax costs. All actual out-of-pocket expenses incurred directly on the project are added to the billing. The billing is based on direct out-of-pocket expenses; meals, lodging, laboratory testing and transportation. The transportation rate is $0.58 per mile or the current maximum IRS rate without receipt IRS Section 162(a). GRAY & XXXXXXX COMPUTATION OF OVERHEAD MULTIPLIER Federal, State, and Local Taxes 21.2% Insurance and Medical 23.0% Professional Development and Education 0.6% Sick Leave, Vacations and Holidays 14.2% Administration (Typing, CADD, GIS, Computer)** 37.2% Rent, Utilities, and Depreciation 19.0% Office Expenses, Support and Maintenance 5.1% Travel 2.0% Retirement and Incentive Program 63.4% Facilities Cost of Capital 0.3% TOTAL 186.0% **Administration expenses include secretarial and clerical work; GIS, CADD, and computer equipment; owned survey equipment and tools (stakes, hubs, lath, etc. – Note: mileage billed separately at rate noted); miscellaneous administration tasks; facsimiles; telephone; postage; and printing costs, which are less than $150.
Inspection of Cost Records. The CONSULTANT and their sub-consultants shall keep available for inspection by representatives of the AGENCY, STATE and the United States, for a period of three (3) years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this contract is initiated before the expiration of the three (3) year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. Personnel Engineer - Principal Billing Rate $190.00 Engineer - Associate Principal $175.00 Engineer - Manager VI $144.00 Engineer - Project V $132.00 Engineer IV $121.00 Engineer III $110.00 Engineer II $101.00 Engineer I $93.00 Design Technician - IV $112.00 Design Technician - III $108.00 Design Technician - II $100.00 Design Technician - I $88.00 Traffic Engineer - Manager VI $152.00 Traffic Engineer - Project V $126.00 Traffic Technician $115.00 Traffic Counter $68.00 Geotechnical Engineering $144.00 Geohydrologist $144.00 Geophysicist $144.00 Surveyor - Principal $142.00 Surveyor - Manager $133.00 Surveyor - PLS $115.00 Surveyor - LSIT $93.00 Survey Technician - 1 $85.00 Surveyor Assistant $68.00 Crew Chiel - 3 person $189.00 Crew Chief - 2 Person $145.00 Crew Chief - Person W/Robotic Equipment $122.00 Landscape - Manager VI $134.00 Landscape - Project V $118.00 Landscape IV $101.00 Landscape -III $88.00 Landscape II $82.00 Landscape I $77.00 Planning - Manager V $126.00 Planner - Project IV $112.00 Planner - III $94.00 Planner - II $82.00 Planner - I $77.00 Construction - Sr. Manager VI $140.00 Construction - Manager V $126.00 $165.00 OT Construction Inspector - III $106.00 $140.00 OT Construction Inspector - II $88.00 $114.00 OT Construction Inspector - I $76.00 $110.00 OT CADD - Manager $115.00 CADD Drafter - III $88.00 CADD Drafter - II $79.00 CADD Drafter - I $68.00 Graphic Specialist $88.00 Administrative $60.00 Direct Non-Salary Expenses Cost+10% Direct non-salary expenses are identifiable charges for travel, long distance telephone, postage, drafting supplies not normally kept on hand, printing and binding, film processing, etc. The above hourly rates are based on a WSDOT conditional provisional indirect cost rate and will be applicable until a new WSDOT audited rate is available and shall be subject to negotiation for th...
Inspection of Cost Records. The CONSULTANT and his/her subconsultants shall keep available for inspection by representatives of the AGENCY and/or the TIB for a period of three years after final payment the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim, or audit arising out of, in connection with, or related to this contract is initiated before the expiration of the three-year period, the cost records and accounts shall be retained until such litigation, claim or audit involving the records is completed. Prepared by Xxxx Xxxxxxxxxx, P.E. Date January 23, 2020 Project Meadowbrook Boulevard Overlay and Sidewalk Improvements December 11, 2018 Xxxxxxxx Xxxxx & Associates, Inc. 0000 X Xxx Xxxxxx La Grande, OR 97850 Subject: Acceptance FYE 2017 ICR – Audit Office Review Dear Mr. Xxxxxxx Xxx: Transmitted herewith is the WSDOT Audit Office’s memo of “Acceptance” of your firm’s FYE 2017 Indirect Cost Rate (ICR) of 174.22% (rate includes 1.42% Facilities Capital Cost of Money). This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with your firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (000) 000-0000 or via email xxxxxxxxxxxxxxx@xxxxx.xx.xxx. Regards; XXXX X. XXXXXX Manager, Consultant Services Office EKJ:rck
