Lowest Logical Airfare. Travelers are required to book the lowest logical airfare that is determined using the following search criteria: • Routing requires no more than one additional interim stop each way. • Time Window: Departure/arrival must be no more than 2 hours before and 2 hours after the requested time. One stop and single connection flights are treated the same as non-stops for itinerary purposes, fare calculations, and lowest fare identification. Travelers may elect to fly a non-stop flight (over a lower-priced, connecting flight) provided that the additional cost is less than $100 per direction of travel. (i.e., the connecting flight would have added more than a 2-hour extension of travel time each way which would impact customer requirements).One stop flights that do not require a change of airplanes within the same airline will be suggested as it reduces the cost of the ticket price.
Lowest Logical Airfare. Supplier personnel must choose the lowest logical airfare proposed by the travel agency or online booking tool for the chosen itinerary, within a tolerance of USD 200 (economy class) or USD 1,000 (business class). The lowest logical airfare is defined as being the lowest airfare available leaving within +/- 3h of the desired departure times (bearing in mind the business need), with no more than one connection, and no more than 6 hours connection time. Taking a typical example for randomly chosen dates, Geneva – New York direct costs $6300 (Business class) while a 2-hour connection via Madrid or London costs $2500 (also in Business class). Policy dictates choosing the lower cost option, unless business imperatives justify the $3800 difference. 3. Early booking Supplier personnel must book early (no later than 14 days prior to the flight, unless the Client instructs otherwise). 4. Restricted tickets When purchasing restricted tickets there will be occasions when trips are changed or cancelled. In this case Supplier Personnel should check the options with the travel agent/department by either paying to revise the ticket or to use it at a later date versus buying a new ticket. These combined costs can be lower than a flexible ticket. In the unlikely event that a higher class is cheaper than the authorized class on a routing, then the higher class may be used subject to indisputable evidence that all lower class options were more expensive. The Client will reimburse amounts only actually paid by the Supplier. Any refund received by the Supplier (or by Supplier Personnel) for down grading, re-routing or any other reason must be returned to the Client.
Lowest Logical Airfare. Marketo employees are expected to book the lowest logical economy or coach airfare as determined by the approved Marketo vendor based on the following parameters: Non-Refundable Tickets The preferred type of ticketing for Marketo is non-refundable. These tickets are usually substantially cheaper than Refundable; however, the least expensive most reasonable option should be booked. Airline Class of Service Marketo employees are required to purchase economy or coach class airline tickets on all flights. International Travel International travel and travel in excess of eight (8) hours in duration each way will be invoiced to Customer per the hourly rate set forth in the applicable SOW. Ground Transportation and Automobiles The most economical and practical mode of ground transportation should be used when traveling on Marketo business. Marketo employees are encouraged to use courtesy cars, airport shuttles, or public transportation when available, rather than taxis or rental cars. Private limousine or car service will not be reimbursed unless business justification for the expense is provided and pre-approved by the Marketo employee manager and applicable Customer. Rental Vehicles Rental Vehicle Class--Marketo’s standard rental car class is midsize. However, Marketo employees are encouraged to choose the least expensive reasonable car available. Marketo employees are also encouraged to share rental cars when possible. If more than three Marketo employees will be traveling together, the next class up (standard) may be requested. This upgrade must be explained on the expense report. Rentals of SUVs, luxury vehicles, etc. should not be rented without proper business justification. Hotels/Lodging Marketo policy is that hotels should be under the equivalent of U.S. Dollars $200/night before taxes. Typically, hotel chains such as Hilton, Omni, Marriott, and The W can be booked under this amount. The nightly room rate cap will be adjusted within the approved vendor system for “high- cost cities.” Hotel Charges All charges (including tax) for lodging must be reported and supported by an itemized bill. When entering the hotel bill into the expense reimbursement system, internet access and other charges must be on separate lines from room charges and related taxes. Meals and Entertainment Care should be taken to keep meal and entertainment costs at a reasonable level. Meals or entertainment may be for customers, clients, company employees, and other business associates...
