Rental Vehicles. (a) The Company will arrange all rental vehicles when necessary for an employee to travel for business purposes. However, when employees are required to use a rental vehicle for the purpose of traveling to and from a work location, the minimum of a Standard Class vehicle shall be utilized.
(b) Where vehicles are required in northern Ontario and driving times are in excess of one (1) hour, a four-wheel drive vehicle shall be used.
Rental Vehicles. This section of Exhibit “H” is to identify both allowable and non-allowable expenses when renting a vehicle. Items listed adhere to the state rental agreement. Items listed below are NOT allowable expenses:
Rental Vehicles. When a vehicle is rented on behalf of the Government from a commercial vendor, the Employer will reimburse the Employee for only those costs relating to official use of that vehicle in accordance with Government-wide regulations. If the Employee elects to use the rental vehicle for personal use, he/she must do so in accordance with official government travel regulations.
Rental Vehicles. This section of Exhibit “H” is to identify both allowable and non-allowable expenses when renting a vehicle. Items listed adhere to the state rental agreement. Items listed below are NOT allowable expenses: Personal accident insurance, personal effects coverage or other optional coverage No pre-payment of fuel or refueling No payment of extension costs or late return Airport pickups are discouraged Airport parking fees GPS unit Road Side Service Damage attributable to the incident may be local government fire agency responsibility Items listed below are REQUIRED to secure reimbursement: Vehicle returned with a full tank Exit invoice Use of economy vehicle recommended Vehicle determination should be based on your incident position, unless you are carpooling At time of rental you may need to make remarks on your contract that this vehicle is going to an incident base camp and may be driven off pavement If your agency provides a travel/expense card, rental and fuel must be paid by agency card Rental vehicle reimbursement will use the state rates listed below as the maximum allowable charge: Compact Nissan Versa $33.00 $132.00 Mid-Size/Intermediate Hyundai Elantra $33.00 $132.00 Standard Buick Verano $35.00 $140.00 Full Size Nissan Altima $35.00 $140.00 Hybrid Electric/Plug-In Zero Emission Vehicle Toyota Prius $42.00 $168.00 Compact SUV Jeep Renegade $56.00 $224.00 Medium SUV Hyundai Santa Fe $88.00 $525.00 Pick Up Truck Ram 1500 $70.00 $280.00 3/4-Ton/ 1-Ton Pick Up Truck Chevy Silverado $90.00 $450.00 Mini Van Dodge Grand Caravan $56.00 $224.00 Mini Van (8 Passengers) Toyota Sienna $91.00 $480.00 Large Van Ford Transit Wagon $121.00 $726.00 Mini-Cargo Van Ram Promaster City $80.00 $400.00 15" Cutaway Box Van w/ramp Transit Connect $66.00 $350.00 16" Box Truck $70.00 $425.00 24" Box Truck $85.00 $500.00 26" Box Truck $100.00 $500.00 14" Stake Bed $85.00 $425.00 24" Stake Bed $100.00 $500.00 When renting a vehicle beyond four days, assigned personnel will utilize the weekly rate through the
Rental Vehicles. The Cooperator may seek reimbursement for rental vehicles, when listed on the Resource Order. For in-state vehicle use, the Cooperator will not be reimbursed for additional insurance purchased. The Cooperator will be reimbursed for the costs of the rental vehicle and CDW insurance if the incident or travel is out of state. Please note that at all times resources ordered under this Agreement remain the employees of the Cooperator, and the Cooperator’s insurance coverage is responsible. For this reason, the Cooperator may wish to obtain additional rental vehicle insurance coverage, even though this coverage will not be reimbursed by the State. Rental vehicles should be commensurate with position requested on resource order. 4x4 and high clearance vehicles are appropriate for fire line positions. SUVs above the full size class must be approved by the incident or DFFM unless no other vehicles are available due to activity in the area.
Rental Vehicles. 42.1.4.1 Concessionaire shall maintain, at Concessionaire’s sole expense, all vehicles used in its Rental Car Concession in good, safe and operative order, free from known mechanical defects, and in clean, neat and attractive condition, inside and outside.
42.1.4.2 Rental vehicles must not be more than three (3) model years old. Notwithstanding the foregoing, Concessionaire may offer for rental antique, vintage, classic or other luxury or prestige vehicle or handicapped operated vehicles. The Port shall have the right to prohibit Concessionaire from offering for rental any such vehicle which the Port determines not to meet the mechanical or appearance standards described in Section 42.1.4.1.
42.1.4.3 Concessionaire shall have available a sufficient number of vehicles to meet all reasonably foreseeable demands of the traveling public.
42.1.4.4 Concessionaire shall operate all of its vehicles in a safe manner and in accordance with all applicable Legal Requirements and Port rules and regulations. Concessionaire shall ensure that its employees strictly observe all posted speed limits and other traffic and safety signs.
42.1.4.5 Concessionaire shall undertake to consider the feasibility of incorporating alternative fuel vehicles into its rental car fleet using such alternative fuels as compressed natural gas, electricity, or hybrid fuel systems, and to report to the Port in writing upon the Port’s request and/or at the beginning of the second Agreement Year and every two Agreement Years thereafter regarding its determination of the feasibility of providing such vehicles to the public.
Rental Vehicles. Cooperator may seek reimbursement for rental vehicles, when listed on the Resource Order. For in-state vehicle use, Cooperator will not be reimbursed for additional insurance purchased. For out of state only, Cooperator will be reimbursed for the costs of the rental vehicle and CDW insurance. Please note that at all times resources ordered under this Agreement remain the employees of Cooperator, and Cooperator’s insurance coverage is responsible. For this reason, Cooperator may wish to obtain additional rental vehicle insurance coverage, even though this coverage will not be reimbursed by the State.
Rental Vehicles. The Card will authorize the Company’s representative to arrange for rental vehicles with a subsidiary of Enterprise Rent-A-Car Company for a maximum of two (2) days without prior authorization. Extensions beyond two (2) days must be granted by an EFM representative. The Company assumes all responsibility for all rental agreements arranged by EFM with a subsidiary of Enterprise Rent-A-Car Company through an EFM representative or through the use of the Card. All drivers must be at least 21 years of age, hold a valid driver’s license, be an employee of the Company or authorized by the Company through established reservation procedures and meet other applicable requirements of the applicable subsidiary of Enterprise Rent-A-Car Company.
Rental Vehicles. The Company will maintain a business relationship with a vehicle rental firm for relief purposes for drivers whose vehicles break down. All rental costs will be borne by the drivers.
Rental Vehicles. Use of rental vehicles while assigned to an incident must be authorized by the incident agency and documented on a Resource Order. For rentals procured by the FSO, an itemized receipt from the rental company is required prior to reimbursement. Use of the vehicle must be documented on an Emergency Equipment Shift Ticket OF-297. If assigned an USFS contracted NERV Rental, it is the FSOs responsibility to adhere to any rules and regulations associated. IDL is not to be held responsible for NERV rentals and FSOs cannot seek reimbursement as costs associated are covered by the USFS contract. If damages occur under the rental of a NERV vehicle and the FSO is at fault, those costs shall be at the FSOs expense. Fuel costs expended by the FSO associated with authorized rental vehicles are reimbursable to the FSO.
