Maintenance, Inspection, and Retention of Records Sample Clauses

Maintenance, Inspection, and Retention of Records. GRANTEE shall separately maintain financial and statistical records which fairly reflect the activities of GRANTEE pertaining to the Project and the actual costs thereof. Upon reasonable request by the County Executive Officer or the Auditor- Controller, GRANTEE shall make available for inspection and audit by representatives of COUNTY all books, financial records, project information and other records pertaining to the overall operations of GRANTEE in relation to the Project, and shall allow such representatives to review and inspect GRANTEE’s facilities and project operations relating to the Project. Except where longer retention is required by any federal or state law, GRANTEE shall maintain all required records for no less than seven years after COUNTY makes the final payment required hereunder, all obligations of GRANTEE under this Agreement have been fulfilled, and all pending matters are closed, whichever is later.
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Maintenance, Inspection, and Retention of Records. A. The Contractor shall keep up-to-date and available for inspection by the County the application logs, copies of licenses, registrations, certifications, and insurance documents and other records required under this Contract and all items related to, or bearing upon, these records. A County audit will be limited to those records reasonably deemed by the Contractor to be non-proprietary. B. The records shall be retained for a period not less than seven years from the date of the application of the pesticide to which such records refer. C. If any litigation, claim or audit commences before the expiration of the seven-year retention period, the records shall be retained by the Contractor until all litigation, claims or audit findings involving the records have been resolved. D. If the Contractor is dissolved, assigns, or otherwise divests itself of its legal capacity under this Contract, then it shall immediately notify the County and preserve such records, at the Contractor’s expense.
Sample 1
Maintenance, Inspection, and Retention of Records. Section 9.3.1. The HEALTH PLAN shall provide that the STATE and HCFA or their agents may evaluate through inspection or other means, the quality, appropriateness, and timeliness of services performed under this Contract. Section 9.3.2. The HEALTH PLAN shall provide that the STATE and HCFA may evaluate, through inspection or other means, the facilities of the HEALTH PLAN when there is reasonable evidence of some need for that inspection. Section 9.3.3. The HEALTH PLAN must provide that the STATE and HCFA may evaluate, through inspection or other means, the enrollment and disenrollment records of the HEALTH PLAN, when there is reasonable evidence of need for such inspection. Section 9.3.4. The HEALTH PLAN shall provide that the STATE, HCFA or the Comptroller General, or their designees, may audit or inspect any books and records of the HEALTH PLAN and its subcontractors or transferees that pertain to any aspect of services performed, reconciliation of benefit liabilities, and determination of amounts payable under the Contract. Section 9.3.5. The HEALTH PLAN must provide that the STATE and HCFA’s right to inspect, evaluate and audit shall extend through six years from the date of the final settlement for any contract period unless: (a) the STATE or HCFA determines there is a special need to Section 9.3.6. The HEALTH PLAN agrees to maintain such records and prepare such reports and statistical data as may be deemed reasonably necessary by the STATE and HCFA. It is further agreed that all records must be made available to authorized representatives of the STATE and HCFA during normal business hours and at such times, places, and in such manner as authorized representatives may reasonably request for the purposes of audit, inspection, examination, and for research as specifically authorized by the STATE to the HEALTH PLAN in fulfillment of the State or federal requirements. It is understood and agreed that the HEALTH PLAN shall be afforded reasonable notice of a request by an authorized representative of the STATE or HCFA to examine records maintained by the HEALTH PLAN or its agents, unless otherwise provided by law. Section 9.3.7. The HEALTH PLAN agrees to maintain and make available to the STATE and HCFA all records related to Enrollees enrolled pursuant to this Contract for a period of six (6) years after the termination date of this Contract. Records to be retained include, but are not limited to, medical, claims, Care Management, and Prior Authorization r...
Sample 1

Related to Maintenance, Inspection, and Retention of Records

  • Inspection and Retention of Records In addition to any other requirement under this Agreement or at law, Party must fulfill all state and federal legal requirements, and will comply with all requests appropriate to enable the Agency of Human Services, the U.S. Department of Health and Human Services (along with its Inspector General and the Centers for Medicare and Medicaid Services), the Comptroller General, the Government Accounting Office, or any of their designees: (i) to evaluate through inspection or other means the quality, appropriateness, and timeliness of services performed under this Agreement; and (ii) to inspect and audit any records, financial data, contracts, computer or other electronic systems of Party relating to the performance of services under Vermont’s Medicaid program and Vermont’s Global Commitment to Health Waiver. Party will retain for ten years all documents required to be retained pursuant to 42 CFR 438.3(u).

  • Record Retention and Inspection Organization shall retain financial, programmatic, client data and other service records for three (3) years from the date of the end of the Agreement award or for three (3) years from the date of termination, whichever is later. Authorized representatives of City, the state and/or federal government may inspect and/or audit Organization’s performance, place of business and/or records pertaining to this Agreement.

  • Maintenance and Inspection of Records A. The SERVICE PROVIDER at such times and in such forms as the CITY may require, shall furnish to the CITY such statements, records, reports, data, and information as the CITY may request pertaining to matters covered by this Agreement. B. The SERVICE PROVIDER shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Agreement and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject at all reasonable times to inspection, review, or audit, by the CITY, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. C. To ensure the CITY’S compliance with the Public Records Act, RCW 42.56, the SERVICE PROVIDER shall retain all books, records, documents and other material relevant to this agreement, for six (6) years after its expiration. The SERVICE PROVIDER agrees that the CITY or its designee shall have full access and right to examine any of said materials at all reasonable times during said period.

  • Maintenance Retention and Audit of Records The Bank shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred and services provided pursuant to this Agreement, and shall make such information available at its office during the Purchase Period and for four years from the date of final payment of Reimbursement Obligations under this Agreement, until completion of all audits, or until pending litigation has been completely and fully resolved, whichever occurs last.

  • Document Retention and Record Maintenance The HSP will (a) retain all records (as that term is defined in FIPPA) related to the HSP’s performance of its obligations under this Agreement for 7 years after the termination or expiration of the term of this Agreement; (b) keep all financial records, invoices and other finance-related documents relating to the Funding or otherwise to the Services in a manner consistent with either generally accepted accounting principles or international financial reporting standards as advised by the HSP’s auditor; and (c) keep all non-financial documents and records relating to the Funding or otherwise to the Services in a manner consistent with all Applicable Law.

  • Maintenance of Books and Records; Record Retention 5.1. Ultimus shall maintain and keep current the accounts, books, records and other documents relating to the Services as may be required by applicable law, rules, and regulations, including Federal Securities Laws as defined under Rule 38a-1 under the Investment Company Act.

  • Access and Retention of Records County agrees to provide the State Arresting Agencies, the Legislative Auditor, or their authorized agents with access to any records necessary to determine contract compliance. County agrees to create and retain records supporting the services rendered for a period of eight years after either the completion date of the Agreement or the conclusion of any claim, litigation, or exception relating to the Agreement taken by the State of Montana or third party.

  • Audit and Inspection of Records Contractor agrees to maintain and make available to the City, during regular business hours, accurate books and accounting records relating to its Services. Contractor will permit City to audit, examine and make excerpts and transcripts from such books and records, and to make audits of all invoices, materials, payrolls, records or personnel and other data related to all other matters covered by this Agreement, whether funded in whole or in part under this Agreement. Contractor shall maintain such data and records in an accessible location and condition for a period of not fewer than five years after final payment under this Agreement or until after final audit has been resolved, whichever is later. The State of California or any Federal agency having an interest in the subject matter of this Agreement shall have the same rights as conferred upon City by this Section. Contractor shall include the same audit and inspection rights and record retention requirements in all subcontracts.

  • Maintenance of Books and Records; Inspection The Company shall maintain its books, accounts and records in accordance with generally accepted accounting principles consistently applied, and permit the Secured Party, its officers and employees and any professionals designated by the Secured Party in writing, at any time to visit and inspect any of its properties (including but not limited to the collateral security described in the Transaction Documents and/or the Loan Instruments), corporate books and financial records, and to discuss its accounts, affairs and finances with any employee, officer or director thereof.

  • Inspection of Records and Reports Every Trustee shall have the right at any reasonable time to inspect all books, records, and documents of every kind and the physical properties of the Trust. This inspection by a Trustee may be made in person or by an agent or attorney and the right of inspection includes the right to copy and make extracts of documents. No Shareholder shall have any right to inspect any account, book or document of the Trust that is not publicly available, except as conferred by the Trustees. The books and records of the Trust may be kept at such place or places as the Board of Trustees may from time to time determine, except as otherwise required by law.

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