Managing the Grant. 7.1 Each party must notify the other of:
(a) the nominated person who will act as the party’s authorised representative; and
(b) the contact details of the authorised representative and any deputies.
7.2 The Commissioner requires the Recipient to submit monitoring information, as detailed in Schedule 1. These reports must:
(a) be in the format set out in an Annex A;
(b) be signed by The Recipient’s Chief Finance Officer;
(c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2; and
(d) be accompanied by a progress report for the period.
7.3 The Commissioner may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request.
7.4 The Commissioner may, in addition, ask the Recipient to provide him/her with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request.
7.5 The Recipient must notify the Commissioner as soon as reasonably practicable that an underspend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner.
7.6 Any underspend of Grant funds must be returned to the Commissioner.
7.7 If an overpayment of the Grant has been made, the Commissioner will recover the payment.
7.8 The Recipient may not vire funds between this Grant and other grants made to it.
7.9 The Recipient’s Chief Finance Officer will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Recipient’s Chief Finance Officer should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams.
7.10 The Recipient undertakes to complete the work for which the Grant is provided. The work should be completed within agreed timescales, and the Recipient will report any significant variations to spending on work funded by the Commissioner.
Managing the Grant. 7.1 Each party must notify the other of:
(a) the nominated person who will act as the party’s authorised representative; and
(b) the contact details of the authorised representative and any deputies.
7.2 The Authority requires the Recipient to submit in-year monitoring information as detailed in Schedule 3.
7.3 The Authority may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request.
Managing the Grant. 7.1 Each party must notify the other of:
(a) the nominated person who will act as the party’s authorised representative; and
(b) the contact details of the authorised representative and any deputies.
7.2 The Recipient shall submit the monitoring information as detailed in Schedule 2.
7.3 The GMCA may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request.
7.4 The GMCA may, in addition, ask the Recipient to provide it with forecast information for the financial year end. If so, the Recipient shall comply with any reasonable request.
7.5 The Recipient must notify the GMCA as soon as reasonably practicable that an underspend is forecast. Any underspend of Grant funds must be returned to the GMCA.
7.6 If an overpayment of the Grant has been made, the Recipient shall return such overspend to the GMCA promptly.
7.7 The Recipient may not vire funds between this Grant and other grants made to it.
7.8 The Recipient’s Treasurer, Finance Officer, or equivalent will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Treasurer, Finance Officer, or equivalent should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams.
Managing the Grant. 6.1 Notwithstanding the requirement in clause 4.2.3, the Recipient must notify MOPAC as soon as reasonably practicable if any underspend of the Grant is forecast.
6.2 If by the End Date there is any underspend of the Grant, then the Recipient will repay the amount of such underspend to MOPAC within thirty (30) calendar days of the End Date.
6.3 If any overpayment of the Grant has been made, MOPAC will recover the payment from the Recipient.
6.4 The Recipient’s Chief Executive will ensure that appropriate professional arrangements are put in place for the management of the Grant and any Match (where it is a condition of the Grant), and the reporting of expenditure of the Grant and any Match (if applicable). The Chief Executive must take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams.
6.5 The Recipient will take all reasonable endeavours to deliver the Funded Project in accordance with the timescales set out in Annex 2 (Funded Project). If completion looks unlikely within the timetable, the Recipient is required to notify MOPAC as soon as possible.
6.6 Any unspent funding of the Grant cannot be carried over to the following financial year without the express consent of MOPAC.
6.7 The Recipient must inform MOPAC within ten (10) working days of the relevant deadline in Annex 4 (Payment and Monitoring) of any unspent funding for that quarter to enable the effective financial management of the Grant.
Managing the Grant. Each Party shall record the contact details of their Authorised Representatives at Annex C. At a minimum these must be the Grant Sponsor and Scheme Manager.
Managing the Grant. 6.1. Each Party shall record the contact details of their Authorised Representatives at Annex C. At a minimum these must be the Grant Sponsor and Project Manager.
6.2. The Recipient shall:
a. have sound administration and audit processes, including financial safeguards against fraud, theft, money laundering, counter-terrorist financing or any other impropriety or mismanagement in connection with the administration of the Grant,
b. ensure that the adequacy of the systems in place are subject to independent audit, the results of which must be shared with the Authority, and
c. ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure.
6.3. The Recipient should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams.
6.4. Monies and income derived from Third Parties as Supplementary Funding shall not constitute the Grant and will be accounted for, identified and reported on separately.
6.5. The Recipient may not vire (move) funds between this Grant and other grants made to it.
6.6. The Recipient shall account for the Grant on an accruals basis. This requires the cost of goods or services to be recognised when the goods or services are received, rather than when they are paid for.
6.7. In support of Grant Claims, the Recipient shall provide the Authority with narrative reports detailing progress against Key Performance Indicators (KPIs); these should also include headline financial reconciliations highlighting spend and any significant financial variances, underspend or overspend.
6.8. Where an underspend is identified by the Recipient, the Authority may require that (i) a revised budget toolkit is submitted, and (ii) subsequent payment values noted in Schedule 2 are adjusted accordingly.
6.9. At the end of the Funding Period, the Recipient shall submit an Outturn Statement to the Authority. This Outturn Statement must:
a. be in the format set out in Annex B, and b. be signed by a Finance Officer.
6.10. The Authority may ask the Recipient to clarify any information provided to it. If so, the Recipient shall comply with any such request.
6.11. The Authority may at its discretion provide the Recipient with feedback on the adequacy of any report or claim and may also require the Recipient to re-submit a report or claim, having taken into account any issues raised in the Authority’s feedback.
6.12. The Recipient sh...
Managing the Grant. 2.6.1 Each party must notify the other of:
a. the nominated person who will act as the party’s authorised representative; and
b. the contact details of the authorised representatives and any deputies.
2.6.2 The Commissioner requires the Recipient to submit in-year monitoring information as detailed in Schedule 3.
2.6.3 The Commissioner may, in addition ask the Recipient to clarify information provided to her or to any Agent. If so, the Recipient shall comply with any reasonable request.
2.6.4 An end of year financial monitoring report (also referred to as the “outturn statement”) shall be submitted by the Recipient to the Commissioner before the end of April 2022. This report must:
a. be in the format set out in Annex B b. be signed by the Recipient’s Chief Finance Officer;
c. have submitted a completed and satisfactory schedule 3 setting out the outcomes achieved with the grant; and
d. Contain a detailed breakdown of expenditure for the entire Funding Period.
2.6.5 The Commissioner may, in addition, ask the Recipient to provide her with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request.
2.6.6 The Recipient must notify the Commissioner as soon as reasonably practicable that an underspend is forecast.
Managing the Grant. 7.1 Each Party must notify the other of:
(a) the nominated person who will act as the Party’s authorised representative; and
(b) the contact details of the authorised representative and any deputies
7.2 The Recipient’s authorised representative will ensure that appropriate arrangements are put in place for the management of the Grant and the reporting of expenditure to ensure compliance with clause 5.1.
Managing the Grant. 6.1 Each party must notify the other of:
a) the nominated person who will act as the party’s authorised representative; and
b) the contact details of the authorised representative and any deputies.
6.2 The OPCC may ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request.
6.3 The Recipient must notify the OPCC as soon as reasonably practicable that an underspend is forecast. Any underspend of Grant funds cannot be carried over to the following financial year unless by agreement of the PCC.
6.4 If an overpayment of the Grant has been made, then the Recipient will notify the OPCC as soon as possible and return the overpayment to the OPCC. The Commissioner reserves the right to take legal action to recover the overpayment and costs. .
6.5 The Recipient may not transfer funds between this Grant and other grants made to it.
6.6 The Recipient’s Treasurer, Finance Officer, or equivalent will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Treasurer, Finance Officer, or equivalent should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams.
Managing the Grant. 7.1 Each party must notify the other of:
(a) the nominated person who will act as the party’s authorised representative; and
(b) the contact details of the authorised representative and any deputies.
7.2 The Commissioner requires the Recipient to submit financial monitoring reports, in the form set out in Annex A, to include detail of expenditure to date. This is to be provided in accordance with Schedule 2.
7.3 An end of year monitoring report (also referred to as an “outturn statement”) shall be submitted by the Recipient to the Commissioner on or before 15th April 2019 (using best estimates if actual financial information is not yet available). This report must:
(a) be in the format set out in Annex B;
(b) be signed by a Treasurer, Finance Officer or equivalent; and
(c) contain details of expenditure for the entire Funding Period.
7.4 The Commissioner may, in addition, ask the Recipient to provide him with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request.
