Preparatory meeting. At a preparatory meeting for a construction project, the parties shall agree to promote the holding of a xxxx-up meeting, as a preventive measure.
Preparatory meeting. First-time renters will be required to meet with a member of the HTH board IN PERSON at the HTH for a venue orientation prior to the event date. This process may be waived for repeat renters. STAGE PREP AND LOAD-IN Renters will coordinate with a HTH Board Liaison to load-in equipment on the day of the event. The renter’s Board Liaison shall admit renters to the building (renters do not receive a key) and supervise renters with the proper set-up of the space, such as seating, lighting, drapery and musical instrument arrangement. ACCESSIBILITY The main seating area of the Xxxxxxxx Town House is ADA compliant. Visitors with mobility needs may use the accessible parking on Depot Street, which is in close proximity to the building’s accessible entrance. A ramp in the rear of the room leads to a fully-accessible bathroom. For additional accessibility information or to request services, please write to xxxxxxx@xxxxxxxxxxxxxxxxx.xxx.
Preparatory meeting. The host city shall convene an administrative Preparatory Meeting no later than six (6) months before the Sister City Conference. Each city's designated contact person shall be invited to the Meeting. If it so wishes, the host city can hold the Preparatory Meeting by video link, which will enable a larger number of participants. The Preparatory Meeting will plan the programme of the Sister City Conference and evaluate together summary of activities. In addition, the Meeting will address possible areas of cooperation that each city has considered beforehand. Sister City Conference Each city, in turn, will host the official Sister City Conference. The Conference will be held biennially. The duration of the Conference is two whole days, excluding the arrival and departure days. The official Conference programme consists of the aims stated in Section 3 and matters specified separately at the Preparatory Meeting. The host city will present the summary of activities, which will have been prepared jointly by the cities' contact persons. It is the host city's responsibility to invite delegations from the other cities to the Conference three (3) months before it is due to be held. Invitations shall be directed to a maximum of eight (8) representatives from each city. The size of the delegations may, for special reasons, be stipulated at the Preparatory Meeting. In each case, account must also be taken of the themes specified in the Agreement and Action Plan with regard to the participation of experts. It is assumed that the Conference will be attended by e.g. the mayor, political leaders and administrative representatives (max 8 persons) from each city. The cities are free to choose their representatives taking into account the designated sister city contact person or deputy and a possible request for administrative / professional representatives from particular fields. The cities are responsible for ensuring the participation of the Föreningen Norden association (1person) if there is an active local association. In the lack of the presence of Föreningen Norden, a city may send a politician, administrator in replacement to the Sister City Conference. Föreningen Norden, in particular, will play an active role in cooperation between the cities by participating in the Sister City Conferences and other activities.
