Project Documentation. All documentation provided to the City other than Project drawings shall be furnished on a Microsoft compatible compact disc.
Project Documentation. TIB requires RECIPIENT to make reasonable progress and submit timely Project documentation as applicable throughout the Project. Upon RECIPIENT’s submission of each Project document to TIB, the terms contained in the document will be incorporated by reference into the Agreement. Required documents include, but are not limited to the following:
a) Project Funding Status Form b) Bid Authorization Form with plans and engineers estimate c) Award Updated Cost Estimate
Project Documentation. All documentation provided the City other than project drawings shall be furnished on a microcomputer diskette, 3.5 inch, 1.44mb, in either Microsoft Word file format or ASCII file format.
Project Documentation. The Sub-Recipient must maintain all source documentation supporting the project costs. To facilitate closeout and audits, the Applicant should file all documentation pertaining to each project with the corresponding PW as the permanent record of the project. In order to validate Large Project Requests for Reimbursement (RFRs), all supporting documents should be uploaded to the FDEM Grants Management System website. Contact the grant manager with questions about how and where to upload documents, and for assistance linking common documents that apply to more than one (1) PW. The Sub-Recipient must retain sufficient records to show its compliance with the terms of this Agreement, including documentation of all program costs, in a form sufficient to determine compliance with the requirements and objectives under this Agreement and all other applicable laws and regulations, for a period of five (5) years from the date of the Sub-Recipient account closeout by FEMA. The five (5) year period is extended if any litigation, claim or audit is started before the five (5) year period expires, and extends beyond the five (5) year period. The records must then be retained until all litigation, claims, or audit findings involving the records have been resolved. Records for the disposition of non-expendable personal property valued at $5,00000 or more at the time it is acquired must be retained for five (5) years after final account closeout. Records relating to the acquisition of real property must be retained for five (5) years after final account closeout.
Project Documentation. All documentation provided the Owner other than project drawings shall be furnished on a microcomputer diskette, 3.5 inch, 1.44mb, in either Microsoft Word file format or ASCII file format.
Project Documentation.
(a) The Grantee shall submit an Expenditure Workbook (new 2019) and Payment Request DPR 364 (Rev. 1/19) (refer to Appendix, incorporated by reference) marked "FINAL" to the Department within one hundred twenty (120) calendar days after the completion of the Project, or the Project end date as specified in the Project Agreement, whichever comes first. The Grantee shall include the following documentation with the final payment request:
(1) A Project Accomplishment Report (refer to Appendix, incorporated by reference),
(2) All documents supporting the Project expenditures claimed under the payment request,
(3) Two (2) copies of all reports as indicated in the Project Agreement for any Project that requires a report or reports as part of its Project Description. Monitoring results shall be reported to the OHMVR Division at the end of the Project,
(4) For all sub-contracted work, a Notice of Completion,
(5) Photos of Equipment purchased through the Project, including OHV sticker and Vehicle Identification Number, and
(6) Photos of completed Projects, as applicable.
(b) Final payment requests cannot be processed until the Department has received all supporting documentation to support Project expenditures claimed, including documentation that the Grantee has fulfilled its match commitment. An amount equal to any unmet match commitment will be withheld from the final payment.
(c) Any request for final payment received after one hundred twenty (120) calendar days after the completion of the Project, or the Project end date as specified in the Project Agreement may be ineligible for payment or result in suspension of future payments and reimbursement to the State of any advances or other payments made. The OHMVR Division may also deem the Project closed and forward the Project file to the Department’s Audits Office for an Audit.
(d) When the Department determines there is a refund due to the State, the Grantee shall remit the refund due within sixty (60) calendar days from the written notification to the Grantee by the Department. Note: Authority cited: Sections 5001.5 and 5003, Public Resources Code. Reference: Sections 5090.32 and 5090.50, Public Resources Code.
Project Documentation. The Contractor shall prepare and update, on an ongoing basis, the project documentation specified in Appendix 6. The Contractor shall provide the Customer with status reports for the project in conformity with the procedures agreed in Appendix 6.
Project Documentation. All documentation provided City other than Project drawings will be furnished in either Microsoft Word file format or pdf format.
Project Documentation. The Supplier shall submit written reports to Sony Ericsson on the activities and the progress of the Product Supply. Such reports shall include the reports and plans specified in Enclosure 2.3.
Project Documentation. The Utility Coordinator will document all attachments and files sent to utilities and will upload all project related documents including, but not limited to, utility as-builts, utility conflict tracker spreadsheets, utility conflict strip maps at design milestone (i.e., schematic, 30%, 60%, 90%, etc.), utility agreement packages, meeting minutes, phone call records, Utility Certifications, etc. in designated project folders in ProjectWise, or other approved County documentation system.
