RECORDS AND RECORDS RETENTION. 1. In accordance with 2 CFR 200.333, 24 CFR 570.502 and 570.506, Contractor/Consultant shall retain financial records, supporting documents, statistical records, and all other records pertinent to this Agreement. The retention period shall be the longer of three (3) years after the expiration or termination of this Agreement, or three years after the submission of the annual performance and evaluation report in which the project is reported on for the final time, except that records for activities subject to the reversion of assets provisions at § 570.503(b)(7) or change of use provisions at § 570.505 must be maintained for as long as those provisions continue to apply to the activity. Notwithstanding the above, if any litigation, claim, or audit pertaining to the Agreement is started before the expiration of the applicable retention period, records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the required retention period, whichever is later.
RECORDS AND RECORDS RETENTION. REQUIRED PUBLIC RECORDS ACKNOWLEDGEMENT
a. Keep and maintain public records required by LCSB to perform the service b. Upon request from LCSB’s custodian of public records, provide LCSB with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in the Chapter 119, Florida Statutes or as otherwise provided by law c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the Agreement if Contractor does not transfer the records to LCSB. d. Upon completion of the Agreement, transfer, at no cost to LCSB, all public records in possession of the Contractor or keep and maintain public records required by LCSB to perform the service. If Contractor transfers all public records to LCSB upon completion of the Agreement, Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If Contractor keeps and maintains public records upon completion of the Agreement, Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to LCSB, upon request of LCSB’s custodian of public records, in a format that is compatible with the information technology systems of LCSB.
e. The failure of the Contractor to comply with the provisions set forth herein shall constitute a default and material breach of this Agreement, which may result in immediate termination, with no penalty to LCSB.
RECORDS AND RECORDS RETENTION. A. The Grantee/Contractor shall be responsible for maintaining records, in accordance with N.J.A.C. 17:44-2.2(b), 2 CFR 200.333, 24 CFR 570.502 and 570.506. Records shall be maintained for the longer of:
(a) a period of three (3) years from submission of the final expenditure report for the Program; and
(b) a period of seven (7) years from the date of final payment.
B. If any litigation, claim, or audit pertaining to the Agreement has been started before the expiration of the seven- year record retention period, records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the required seven-year period, whichever is later.
C. Grantee/Contractor shall provide the State and HUD, including their representatives or agents, access to and the right to examine all records, books, papers, or documents related to the Agreement and the use of CDBG funds.
RECORDS AND RECORDS RETENTION. Contractors are required to retain all records of a program year for a minimum of seven years past the date upon which LCWDB accepts a grant/contract close out. The Contractor understands that LCWDB is required to adhere to the provisions of Pennsylvania’s Right-to-Know Law. Assurances that no funds will be used to assist, promote or deter union organizing.
RECORDS AND RECORDS RETENTION. 1. The Contractor shall be responsible for maintaining records, in accordance with N.J.A.C. 17:44-2.2(b), 24 CFR 570.506 and 570.502. Records shall be maintained for the longer of:
(a) a period of three (3) years from submission of the final expenditure report for the Rebuild by Design Program; and
(b) a period of five (5) years from the date of final payment.
2. If any litigation, claim, or audit pertaining to the Contract has been started before the expiration of the five-year record retention period, records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the required five- year period, whichever is later.
RECORDS AND RECORDS RETENTION. 1. To establish and maintain, and will require its subcontractors to establish and maintain, books, records, and documents (including electronic storage media) in accordance with generally accepted accounting procedures and practices which sufficiently and properly reflect all revenues and expenditures of funds provided by the Agency under this Contract.
2. To retain, and require all subcontractors to retain, all client records, financial records, supporting documents, statistical records and any other documents (including electronic storage media) pertinent to this Contract for a period of five (5) years after termination of this Contract, or if an audit has been initiated and audit findings have not been resolved at the end of five (5) years, the records shall be retained until resolution of the audit findings or any litigation which may be based on the terms of this Contract.
3. Upon completion or termination of the Contract and at the request of the Agency, to facilitate the duplication and transfer of any said records or documents during the required retention period as specified in paragraph I.D.2. above.
4. To assure that these records shall be subject at all reasonable times to inspections, review, or audit by state or other personnel duly authorized by the Agency.
5. At all reasonable times for as long as records are retained, persons duly authorized by the Agency or other appropriate funding agencies shall have full access to, and the right to examine any of the Provider’s contracts and related records and documents regardless of the form in which kept.
6. To include the aforementioned record keeping requirements in all approved subcontracts and assignments.
RECORDS AND RECORDS RETENTION. CITY shall maintain records related to these Projects and retain these records for at least two years after the Project life ends or three years after final payment, whichever is later.
RECORDS AND RECORDS RETENTION. CONTRACTOR shall maintain records related to this Project and retain these records for at least two years after the Contract expires or three years after final payment, whichever is later.
RECORDS AND RECORDS RETENTION. The undersigned certifies, to the best of his or her knowledge and belief that:
RECORDS AND RECORDS RETENTION
