CONTRACT CLOSE OUT. (1) Upon the completion of a contract or task order, the Contractor must communicate with the Program Office COR to determine that all work was completed and accepted. Approximately two (2) weeks after a contract or task order’s end date, the Contractor must provide the following: All documentation as of the most recent version A final financial report A final status report that includes a projection of activities for the remainder of the contract or task order A closeout meeting with the FAA (details and participants to be determined by the FAA) All FAA security badges, if issued, must be turned in to the Program Office COR. Additionally, the Contractor must request property disposition for a contract or task order involving Government Furnished Property (GFEP and/or Contractor acquired property (if any) on behalf of the Government, in writing and submitted to the Program Office COR. The request must include an inventory (description, quantity, location, value, condition) of property of disposition. The Program Office COR will respond and provide written disposition instructions to the Contractor.
(2) The Contractor must work in partnership with the Contracting Officer to close out a contract or task order as soon as possible after they are physically completed. The Contractor must submit the following information and documents:
(a) Contractor's assignment of refund rebates and credits.
(b) Contractor's release.
(c) Report of inventions and subcontracts, materials and software.
(d) A list of all GFE and the intended time and place for return.
(e) Final Invoice must be identified as "Final Invoice." The Contracting Officer will issue a modification to de-obligate any remaining funds and close out the contract or task order.
CONTRACT CLOSE OUT. K.1 RECORD DRAWINGS K.2 OPERATION AND MAINTENANCE MANUALS K.3 AFFIDAVIT/RELEASE OF LIENS AND CLAIMS K.4 COMPLETION NOTICES K.5 TRAINING K.6 EXTRA MATERIALS K.7 ENVIRONMENTAL CLEAN-UP K.8 CERTIFICATE OF OCCUPANCY K.9 OTHER CONTRACTOR RESPONSIBILITIES
CONTRACT CLOSE OUT. When service under this contract ends and service commences under a new contract with a new vendor, the Contractor shall work with the Department, Eligible Users, and the new vendor providing services. The Contractor shall be required to support an orderly transition to the next contractor no later than the expiration or early termination of this Contract and shall support the requirements for transition as specified in a Department-approved Close-Out Plan. The Contractor shall provide consultation to Eligible Users on the time and resources needed to support transition, identifying, at a minimum, a transition manager, the process for adjusting levels of service as required, and data and property transfer.
CONTRACT CLOSE OUT. The Lessor shall notify the Lessee when the work will be substantially complete and ready for inspection and will prepare of a list of minor replacement, correction, adjustment, and touch-up items. All concerned parties shall attend the substantial completion inspection. The Lessor shall complete all work required by the date set for final acceptance by the Lessee. The Lessor shall provide a pest control application for the elimination and/or control of insects and rodents 1 week before the Lessee occupies.
CONTRACT CLOSE OUT. The Contractor is responsible for the following items to close-out the Contract at expiration or termination of the Contract.
(1) Monthly Certified Statements and Operations Reports for the last month of the last Contract Year due to the Authority as defined in Section 6.07
(2) Documentation of unused vacation leave accruals as of last day of the last Contract Year due to the Authority no later than the twentieth (20th) day of the succeeding month as defined in Section 6.02(a)(2)(v)
(3) Performance evaluation report(s) to the Authority due as defined in Section 6.09
(4) Annual Statement of Operating Results for the last Contract Year due as defined in Section 6.07(d)(4)
(5) Return of Change Funds as defined in Section 6.01
(6) Vehicle inspection and documentation for the return of the shuttle buses, service vehicles, and operating equipment under the Supplemental Lease Agreement.
(7) Inventory of premises and operating equipment as defined in Article 3 and Exhibit A.
(8) Retention of books and records of the Contract for three (3) years as defined in Section 6.03(e)
(9) Performance guarantee shall be in effect for one (1) year after the termination or expiration of the Contract, unless a different period is established in writing by the Authority.
CONTRACT CLOSE OUT. As a condition of final payment and final release of retainage (refer to Section 5.F), Contractor shall comply with the minimum requirements as set forth below. See Technical Specifications for additional details and requirements.
CONTRACT CLOSE OUT. The Contractor agrees to work in partnership with the Contracting Officer to close out contracts or task orders as soon as possible after they are physically completed. Since this is primarily a services contract, it is anticipated the costs under non-labor CLINS are to be an insignificant amount to the extent that will allow for the provisional rates established to be used as the basis to negotiate final costs on non-fixed-price contracts issued under the MOA. However, the Contracting Officer for the individual contract or task order has the authority to require an audit of final indirect cost rates, as provided in AMS 3.3.1-5, when determined necessary to protect the Government’s interest.
(1) Upon the completion of a contract, the Contractor will communicate with the Program Office COR to determine that all work was completed and accepted.
(2) The Contractor will request property disposition for a contract involving Government Furnished Property and/or Contractor acquired property on behalf of the Government. The request will be made in writing and submitted to the Program Office COR. The request will include an inventory (description, quantity, location, value, condition) of property of disposition. The Program Office COR will respond and provide written disposition instructions to the Contractor.
(3) The Contractor will submit the following information and documents for each separate contract:
(a) Contractor's assignment of refund rebates and credits.
(b) Contractor's release.
(c) Report of inventions and subcontracts, materials and software.
(d) A list of all Government Furnished Equipment (GFE) and the intended time and place for return.
(e) Final Invoice must be identified as "Final Invoice."
(4) The Contracting Officer will issue a modification to de-obligate any remaining funds and close out the contract.
CONTRACT CLOSE OUT. The Contractor shall continue to provide services as necessary after Final Completion to close-out Trade Contracts and to resolve outstanding claims which arose prior to Final Completion.
CONTRACT CLOSE OUT. To ensure that the Contractor meets all its M/WBE contractual commitments, BDDD will review the Contractor’s M/WBE utilization throughout the term of the Contract, including any term extensions of the original Contract period, prior to receiving final payment. If a Contract includes a M/WBE contractual commitment, the Contractor must report all M/WBE payments using BDDD’s online reporting system and submit Final Pay Period Activity Report (with verifying information) concurrent with the Contractor’s submission of final payment request.
CONTRACT CLOSE OUT. 9.1.1 All Contractors are responsible for completing required OED contract close-out forms and submitting these forms to their appropriate OED Contract Specialist within sixty (60) days after the Agreement end date, or sooner if required by OED in writing.
9.1.2 Contract close out forms will be provided to the Contractor by OED within thirty
