Survey Report and Consultation Sample Clauses

Survey Report and Consultation. Once the survey report has been written and submitted to ADOT, the HPT Staff reviews the report for adequacy, to ensure completeness, and adherence to report guidance (ASM, SHPO, and land manager). In reviewing the report, the HPT Staff is responsible for ensuring the adequacy of the report before consulting. Based on the review of the survey report, the HPT Staff may request the on-call consultant to make revisions to the report. The HPT Staff makes requests for revisions via a comment tracking matrix and sends them to consultants. It is also acceptable to make comments using Track Changes in a Word document (if available), or directly on a PDF file or in an email. Regardless of the format of the comments, the HPT Staff puts the comments in the ENV-Drive and makes a note to the PTS indicating that comments were made and when and to whom they were sent. When the HPT Staff has approved a large survey or data recovery report, the HPT Staff may request that the on-call consultant provide a sufficient number of reports for transmittal to any consulting parties requesting hard copies, as well as file copies for SHPO. ADOT requires an electronic final version to be uploaded into the ADOT Portal. Most reports are sent electronically, except some specific requests from Tribes and agencies who request hard copies. Who is consulted, how they are consulted, and when they are consulted is described in Stipulations V for Tribes, VI for federal and state agencies, and VII.A for other consulting parties. The list of parties to be consulted may include, but is not limited to: • Federal agencies: BIA, BLM, Forest Service, National Park Service (NPS), Bureau of Reclamation, USACE, etc. • State agencies: SHPO, Arizona State Parks & Trails, Arizona State Land Department, etc. • Tribes (use ADOT HPT Claims layer) to assist in identifying appropriate Tribes for consultation. See Notes on Tribal Consultation below for additional information on Tribal consultation. • Local governments, such as county and city governments, and Certified Local Governments • Other consulting parties, such as local historical societies The HPT Staff or consultant will prepare the consultation letters to accompany the survey report. The HPT Team Lead reviews and signs all formal consultation, and the approved letters are prepared for signature. The letter is prepared following the HPT letter formatting guidance. HPT Letter Templates are available to assist in letter preparation and promote consistency...