Task 1 - Project Kick-off Meeting and Scope Review. Upon contract award, the Intrinsik Project Manager (Xxxx Xxxxx) and appropriate Discipline Leads (Xx. Xxxxx Xxxxxxx – air, Dr. Xxxx XxXxxxxx – community health, Xx. Xxxxx Xxx Vliet – water, and Xx. Xxx Xxxxxxx – emergency response and engineering) will meet with the MOH to review project timelines, tasks and budget items to ensure they meet the goals and objectives of the project. Intrinsik proposes that this meeting be held in the project area, likely in Fort St. Xxxx over a three day period (with a travel day on either side). The following is a high level proposed outline for the three day agenda: Day 1 Intrinsik Team and MOH (and other ministries required by the MOH) to discuss the overall goals and objectives of the Phase 2 and ensure that the details of the Intrinsik proposal meet the specific needs of the government team. In the event that changes to timelines or tasks are required they can be discussed at the meeting. Day 2 Intrinsik Team, MOH, representatives from stakeholder ministries (e.g., MOE, MEM, OGC, etc.), Regional Medical Health Officer, and other government agencies to discuss information requests and to ensure that all government staff are clear on the objectives of the project. Day 3 Intrinsik Team, MOH, ministry representatives and a broader group of key stakeholders including First Nations, NGO, local municipal representatives, industry representatives and other stakeholders meet; this is meant to serve as part of the “limited stakeholder engagement” required in the RFP and will allow individual stakeholders to understand how the Intrinsik Team plans on executing the project. It will also serve to ensure that the Intrinsik Team has a firsthand account of local issues surrounding the oil and gas industry. The Intrinsik Team will ensure that if not all stakeholders can attend in person that there will be access through conference call or WEBEX to ensure broad participation. Meeting action items and discussions will be captured by the Intrinsik Project Manager. No later than two weeks following the meeting Intrinsik will provide MOH with any additions or deletions to the task list, scope and budget of the project. Intrinsik recognizes that there is a fixed budget for this undertaking. To that end, any changes in scope or tasks will have to be adjusted while ensuring the overall proposed budget does not change.
