Transparency and Delivery Chain Management. The Authority requires full delivery chain transparency from all Suppliers. All delivery chain partners must adhere to wider HMG policy initiatives including the support of micro, small and medium sized enterprises (MSMEs), prompt payment, adherence to human rights and modern slavery policies and support for economic growth in developing countries. Suppliers must engage their delivery chain supply partners in a manner that is consistent with the Authority’s treatment of its Suppliers. This includes, but is not limited to: pricing; application of delivery chain risk management processes; and taking a zero tolerance approach to tax evasion, corruption, bribery and fraud in subsequent service delivery or in partnership agreements.
Transparency and Delivery Chain Management. The Authority requires full delivery chain transparency from all Suppliers. All delivery chain partners must adhere to wider HMG policy initiatives including the support of micro, small and medium sized enterprises (MSMEs), prompt payment, adherence to human rights and modern slavery policies and support for economic growth in developing countries. Suppliers must engage their delivery chain supply partners in a manner that is consistent with the Authority’s treatment of its Suppliers. This includes, but is not limited to: pricing; application of delivery chain risk management processes; and taking a zero tolerance approach to tax evasion, corruption, bribery and fraud in subsequent service delivery or in partnership agreements. Environmental Issues Suppliers must be committed to high environmental standards, recognising that the Authority’s activities may change the way people use and rely on the environment, or may affect or be affected by environmental conditions. Suppliers must demonstrate they have taken sufficient steps to protect the local environment and community they work in, and to identify environmental risks that are imminent, significant or could cause harm or reputational damage to the Authority. Terrorism and Security Suppliers must implement due diligence processes to provide assurance that UK Government funding is not used in any way that contravenes the provisions of applicable terrorism legislation. Safeguarding, Social Responsibility and Human Rights Safeguarding, social responsibility and respect for human rights are central to the Authority’s expectations of its Suppliers. Suppliers must ensure that robust procedures are adopted and maintained to eliminate the risk of poor human rights practices within their complex delivery chain environments funded by the Authority. These practices include sexual exploitation, abuse and harassment; all forms of child abuse and inequality or discrimination on the basis of race, gender, age, religion, sexuality, culture or disability. Suppliers must place an emphasis on the control of these and further unethical and illegal employment practices, such as modern day slavery, forced and child labour and other forms of exploitative and unethical treatment of workers and aid recipients. The Authority will expect a particular emphasis on management of these issues in high risk fragile and conflict affected states (FCAS), with a focus on ensuring remedy and redress if things go wrong.
Transparency and Delivery Chain Management. Key Performance Indicators KPI 3 a – f DFID requires full delivery chain transparency from all Supply Partners. All direct Supply Partners and their delivery chain partners must adhere to wider HMG policy initiatives including the support and capacity building of micro, small and medium sized enterprises (MSMEs), prompt payment, adherence to human rights and modern slavery policies and support for economic growth in developing countries. DFID recognises the critical value that downstream delivery partners contribute. Direct Supply Partners must engage their delivery chain partners in a manner that is consistent with DFID’s treatment of its direct Supply Partners. This includes, but is not limited to: appropriate pricing of services; fiduciary and financial risk management processes; applying transparent and responsive measures where delivery chain partners underperform against the KPI areas; taking a zero tolerance approach to tax evasion, corruption, bribery and fraud in subsequent service delivery or in partnership agreements. Direct Supply Partners must cascade the principles of the Code throughout their delivery chain to ensure DFID ethical behaviour standards are embedded and maintained. Specific requirements for direct Supply Partners include: Provide assurance to DFID that the policies and practices of their delivery chain Supply Partners and affiliates comply with the Code; Maintaining and sharing with DFID up‐to‐date and accurate records of all downstream partners in receipt of DFID funds and/or DFID funded inventory or assets. This should map how funds flow from them to end beneficiaries and identify risks and potential risks along the delivery chain; Ensuring delivery chain partner employees are expressly notified of the DFID ‘reporting concerns’ mail box3 found on DFID’s external website and of the circumstances in which this should be used; Publication of DFID funding data in accordance with the International Aid Transparency Initiative (IATI)4 Supply Partners shall adhere to HMG prompt payment policy and not use restrictive exclusivity agreements with sub‐partners. 3 xxxxx://xxx.xxx.xx/government/organisations/department-for-international-development/about#reporting-fraud 4 xxxx://xxx.xxxxxxxxxxxxxxx.xxx/
Transparency and Delivery Chain Management. IATI compliance for Supply Partner and their delivery chain Supply Partners Updated documentation submitted once annually Contract Terms and Conditions Clause 28 Tender evaluation Periodic spot checks Compliance checks b) c) Up to date and accurate records of all delivery chain Supply Partners Updated documentation submitted in accordance with Clause 26.7 Contract Terms & conditions Clause 9 & 28 Tender submittal – delivery chain Annual return Compliance checks Contract management d) Policies and practices for the management of delivery chain partners and affiliates aligned to the DFID Supply Partner Code of Conduct Updated documentation submitted annually Contract Terms & conditions Clause 7 Contract management processes Periodic spot checks Compliance checks e) Tax evasion, bribery, corruption and fraud ‐ statements of assurance provided Updated documentation submitted once annually Contract Terms and Conditions 23 & 24 Periodic and annual return spot checks Compliance checks f) All delivery chain partner employees working on DFID Contracts fully aware of the DFID reporting concerns mailbox Updated documentation submitted once annually Contract Terms & Conditions Clause 48 Periodic and annual return spot checks HMG prompt payment policy adhered to by all delivery chain partners Updated documentation submitted once annually Contract Terms & conditions 7 HMG spot checks Compliance checks Annual return
Transparency and Delivery Chain Management x. XXXX compliance for Suppliers and delivery chain partners Proof of compliance with IATI Annually X 0 0 b. Provision of up-to-date and accurate records of all downstream supply partners provided within the required frequencies, including annual contractual spend on MSME’s, women owned businesses and apprenticeships in place Record of all downstream supply partners Annually X 0 0
Transparency and Delivery Chain Management a) Supply Partner and delivery chain partners IATI compliant X O
