- Union Access To Personnel Records Sample Clauses

- Union Access To Personnel Records. ‌ A. Upon receipt of written authorization from an Employee, a designated Union Representative, Union Officer, or Xxxxxxx will have the right to inspect the Employee’s personnel record upon reasonable notice and at reasonable times, in the presence of Human Resources staff. B. Upon receipt of written authorization from an Employee, the Union may request copies from the Human Resources Director of documents from an Employee’s personnel record at no cost to the Union.
Sample 1Sample 2Sample 3See All (4)
AutoNDA by SimpleDocs
- Union Access To Personnel Records. (a) The Union shall be considered the employees designee consistent with the Recognition Clauses contained in Article 1.2 of this Agreement and the Maryland Public Information Act, to the extent that it applies, with regards to the following personnel records: (1) Disciplinary Actions (2) RIF Notices (3) Demotion (4) Promotion (5) Reduction-in-salary (6) Employee overpayments (b) The employee may at any time revoke this designation in writing to the Director of Office of Human Resources, with a copy to the Union President. (c) This designation shall last for the entirety of the employee’s tenure as a Xxxxxxxxxx County employee, unless revoked in writing. (d) Copies of the above documents shall automatically be sent to the Union unless a revocation has been issued by the employee. (e) The personnel records listed in subsection (a) shall contain the employee address, work phone and home phone number, and e-mail address.
Sample 1Sample 2Sample 3See All (4)
- Union Access To Personnel Records. ‌ A. Upon receipt of written authorization from an Employee, a designated Union Representative, Union Officer, or Xxxxxxx will have the right to inspect the Employee’s personnel record upon reasonable notice and at reasonable times, in the presence of Human Resources staff. B. Upon receipt of written authorization from an Employee, the Union may request copies from the Human Resources Director of documents from an Employee’s personnel record at no cost to the Union. C. Union Representatives, Union Officers and Stewards who may gain access to confidential information will handle such confidential information in a manner to ensure the Employee’s right to privacy is protected.
Sample 1Sample 2See All (4)
- Union Access To Personnel Records. ‌ Generally, the Union as the exclusive representative is entitled to all information that is necessary and relevant to discharge its representational duty. Accordingly, the parties agree that Teamsters Business Agents shall be permitted to review employee personnel records as defined in the Agency’s Employee Policy Handbook to the same degree allowed by employees under state law when accompanied by the employee or upon presentation of a written authorization signed by the employee. The Union representative when accompanied by the employee or upon presentation of a written authorization signed by the employee may request a copy of the employee's personnel record to the same extent permitted employees under state law. The Union shall submit any requests to the Director of Human Resources, who shall then grant a request for access within three (3) working days and a request for copies within five (5) working days. The Agency shall provide the Union one copy, either electronic or paper at Union request, of personnel records without charge. The Agency may verify any written authorization. The Union's access to employee personnel records shall be for good cause only. The Agency shall not be required to produce for inspection or copy third party reference material or any other material in employee personnel files that are not expressly authorized to be viewed or copied by the employee under state law. Union shall defend and indemnify the Agency for any claims made by an employee regarding the Union’s access to employee personnel records.
Sample 1

Related to - Union Access To Personnel Records

  • Access to Personnel Records Upon written request to the Chief of Police, an employee shall have access to the employee's records during normal office hours of the records custodian. Such access to personnel records shall be within a reasonable time of said request. Such request shall not interfere with the employee's regularly scheduled working hours. Review of the records shall be made in the presence of the Chief or the Chief’s designated representative.

  • Access to Personnel File Each employee shall have reasonable access to his/her personnel file for the purpose of reviewing any evaluations or formal disciplinary notations contained therein, in the presence of the Director of Personnel or designate. An employee has the right to request copies of any evaluations in this file.

  • Access to Personnel Files All employees shall be allowed access to their personnel files during normal working hours for inspection and/or copies of documents which will be provided by the Employer. Such inspection shall be made subject to prior arrangement with the Employer.

  • Personnel Records Section 1. Each Agency shall maintain one (1) official personnel file for each employee, located at the primary Human Resources office for the Agency. For purposes of this Article, “Agency” shall include health-related licensing boards and institutions that maintain the official personnel files for their employees. Where the personnel records are maintained on microfiche/microfilm, the personnel file will include both microfiche/microfilm and any material not yet copied. Upon reasonable notice, an employee may inspect the records, excluding any confidential reports from previous employers, in his/her official Agency personnel file or supervisory working file; provided that, if the official personnel file or supervisory working file is kept at a separate facility, the employee shall, at the Agency’s discretion, either be allowed to go where the file is kept or the file will be brought to the employee for review within five (5) days of his/her request. With the employee’s written authorization, his/her Union Xxxxxxx may inspect the employee’s official personnel file, and supervisory working file, consistent with the time requirements provided herein. If the supervisory working file cannot be made available due to the absence of a supervisor, extensions of up to ten (10) days will be granted. No grievance material shall be kept in an employee’s official personnel file. Section 2. No information reflecting critically upon an employee except notices of discharge shall be placed in the employee’s official personnel file that does not bear the signature of the employee. The employee shall be required to sign material to be placed in his/her official personnel file provided the following disclaimer is attached: “Employee’s signature confirms only that the supervisor has discussed and given a copy of the material to the employee. The employee’s signature does not indicate agreement or disagreement with the contents of this material.” If an employee is not available within five (5) working days or refuses to sign the material, the Agency may place the material in the file, provided a statement has been signed by two (2) management representatives and a copy of the document was mailed certified to the employee at his/her address of record or hand delivered to the employee. Section 3. Employees shall be entitled to prepare and provide copies of any written explanation(s) or opinion(s) regarding any critical material placed in his/her official personnel file or supervisory working file. The employee’s explanation or opinion shall be attached to the critical material and shall be included as part of the employee’s official personnel record or supervisory working file so long as the critical materials remain in the file. Where the personnel records are maintained on microfiche/microfilm, the explanation or opinion will be placed next to or in closest possible proximity to the critical material. Section 4. An employee may include in his/her official personnel file a reasonable amount of relevant material such as letters of commendation, licenses, certificates, college course credits, and other material which relates creditably on the employee. This material shall be retained for a minimum of three (3) years except that licenses, certificates, or college credit information may be retained so long as they remain valid and relevant to the employee’s work. Section 5. Material reflecting caution, consultation, warning, admonishment, and reprimand shall be retained for a maximum of three (3) years. Such material will, at the employee’s request, be removed after twenty-four (24) months, provided there has been no recurrence of the problem or a related problem in that time. Earlier removal will be permitted when requested by an employee and if approved by the Appointing Authority. Material relating to disciplinary action recommended, but not taken, or disciplinary action which has been overturned and ordered removed from the official personnel file(s) on final appeal, shall be removed. Incorrect material will be removed, upon request, from an employee’s personnel file. (See Article 85--Position Descriptions and Performance Evaluation.) Section 6. Upon written request by the employee, the Agency will make a good faith effort to return material removed from the official personnel file to the employee. A copy of the request will be maintained in the official personnel file.

  • Access to PHI Business Associate shall provide access to PHI in a Designated Record Set to Covered Entity or as directed by Covered Entity to an Individual to meet the requirements under 45 CFR § 164.524. Business Associate shall provide such access in the time and manner reasonably designated by Covered Entity. Within three (3) business days, Business Associate shall forward to Covered Entity for handling any request for access to PHI that Business Associate directly receives from an Individual.

  • Access to Personal Information by Subcontractors Supplier agrees to require any subcontractors or agents to which it discloses Personal Information under this Agreement or under any SOW to provide reasonable assurance, evidenced by written contract, that they will comply with the same or substantially similar confidentiality, privacy and security obligations with respect to such Personal Information as apply to Supplier under this Agreement or any SOW. Supplier shall confirm in writing to DXC that such contract is in place as a condition to DXC’s approval of use of a subcontractor in connection with any SOW. Upon request of DXC, Supplier will provide to DXC a copy of the subcontract or an extract of the relevant clauses. Supplier shall ensure that any failure on the part of any subcontractor or agent to comply with the Supplier obligations under this Agreement or any SOW shall be grounds to promptly terminate such subcontractor or agent. If during the term of this Agreement or any SOW, DXC determines, in its exclusive discretion, that any Supplier subcontractor or agent cannot comply with the Supplier obligations under this Agreement or with any SOW, then DXC may terminate this Agreement in whole or in part (with respect to any SOW for which such subcontractor or agent is providing services), if not cured by Supplier within the time prescribed in the notice of such deficiency.

  • Access to Persons and Records The State Auditor shall have access to persons and records as a result of all contracts or grants entered into by State agencies or political subdivisions in accordance with General Statute 147-64.7. Additionally, as the State funding authority, the Department of Health and Human Services shall have access to persons and records as a result of all contracts or grants entered into by State agencies or political subdivisions.

  • Review Systems; Personnel It will maintain business process management and/or other systems necessary to ensure that it can perform each Test and, on execution of this Agreement, will load each Test into these systems. The Asset Representations Reviewer will ensure that these systems allow for each Review Receivable and the related Review Materials to be individually tracked and stored as contemplated by this Agreement. The Asset Representations Reviewer will maintain adequate staff that is properly trained to conduct Reviews as required by this Agreement.

  • Access to Employees Staff representatives of the Union shall be allowed to visit work areas of employees during working hours and confer on conditions of employment to the extent that such visitations do not disrupt the work activities of the area being visited. Prior to entering the work area, the representative shall receive permission from the appropriate department head or his/her designee stating the reason(s) for such visitations. Permission shall not be unreasonably denied.

  • PERSONNEL DISCLOSURE 1 CONTRACTOR shall make available to ADMINISTRATOR a current list of 28 all personnel providing services hereunder, including résumés and job 1 applications. Changes to the list will be immediately provided to 2 ADMINISTRATOR in writing, along with a copy of a résumé and/or job 3 application. The list shall include:

Draft better contracts in just 5 minutes Get the weekly Law Insider newsletter packed with expert videos, webinars, ebooks, and more!