Annual Uniform Replacement Allowance Clause Samples
The Annual Uniform Replacement Allowance clause establishes a set amount or benefit provided to employees each year specifically for the replacement of required uniforms. Typically, this clause outlines the frequency (annually), the types of uniforms covered, and the process for reimbursement or direct provision of new uniforms. Its core function is to ensure that employees maintain a professional and consistent appearance without incurring personal costs, thereby promoting workplace standards and reducing disputes over uniform expenses.
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Annual Uniform Replacement Allowance. When the State requires a uniform to be worn, which shall be stated in writing, the State shall authorize a uniform replacement allowance. As determined by the State, Unit 17 employees may submit a request for the uniform replacement allowance after they have been employed in a permanent position which requires a uniform for the equivalent of one year. It is understood that the purpose of the uniform replacement allowance is to provide for uniforms required by the department in the coming year. Therefore, employees who separate from a department requiring uniforms prior to receiving the annual uniform allowance shall not be entitled to the allowance. "
Annual Uniform Replacement Allowance. When the State requires a uniform to be worn as condition of employment and does not provide such a uniform, the State shall authorize a uniform replacement allowance based on actual costs substantiated with a receipt for an amount to be determined by the State, but not to exceed $405 per year. Uniform means outer garments, excluding shoes, which are required to be worn exclusively while carrying out the duties and responsibilities of the position and which are different from the design or fashion of the general population. This definition includes items that serve to identify the person, agency, function performed, rank, or time in service. In those cases where the State provides the uniform to be worn, the uniform items provided pursuant to the section are State-owned or leased property which will be maintained as the State deems necessary. Employees issued State- provided uniform items shall be responsible for loss of or damage to the uniform items other than that incurred as the result of normal wear or through no fault of the employee. In those cases where the State does not provide the uniform to be worn, employees shall be responsible for the purchase of the required uniform as a condition of employment. After an employee has the equivalent of one (1) full year in a permanent position, which requires a uniform, he/she must submit a request in accordance with existing departmental practice in order to receive a uniform replacement allowance. Employees shall wear their required uniforms only in an official capacity except that employees may wear such uniforms on the grounds of their facility and to and from their work location including associated incidental travel. The Uniform Replacement Allowance shall not be considered compensation for retirement purposes.
Annual Uniform Replacement Allowance a. Amount of Replacement Allowance The annual uniform replacement allowance for employees shall be $325, so long as such employees remain in active service. The annual uniform replacement allowance amounts provided hereunder represent the maximum amounts of uniform allowance to which an employee is entitled. These maximums are not guaranteed; an employee is not entitled to any greater amount of allowance for a calendar year than that which he/she has earned for that calendar year under the provisions of subsection 1.b. of this Article, below. Newly appointed firefighters shall receive a one-time $50 payment as soon as administratively practical following their assignment to a station. Members of the Honor Guard shall receive, in addition to the above amount, an annual maintenance allowance of $50. Effective for payments for calendar year 2009, the annual allowance for members of the Honor Guard shall be increased to $60.
b. Earning of Replacement Allowance
(1) Uniform Allowance Earning Rate Except as provided in subsection 1.d., of this Article, below, the uniform replacement allowance for a calendar year under the provisions of subsection l.a. of this Article, above, shall be earned at a rate of one-twelfth (1/12) of such amount for each calendar month of active service during that calendar year.
(2) Pro-rata Earning of Replacement Allowance Less Than Full Calendar Year of Active Service For purposes of prorating, an employee in active service for at least 14 days in a calendar month shall be deemed as having been in active service for the full calendar month; in the event the employee is in active service for less than 14 days in a calendar month, then the employee shall be deemed as not being in active service at all during such calendar month.
Annual Uniform Replacement Allowance. A. When the State requires a uniform to be worn as a condition of employment and does not provide such a uniform, the State shall authorize a uniform replacement allowance based on actual costs substantiated with a receipt for an amount not to exceed four hundred fifty dollars ($450) per year. Claims for such reimbursement shall be paid in full to the employee within ninety (90) days of the submission of the receipt.
1. Uniform means outer garments, which are required to be worn exclusively while carrying out the duties and responsibilities of the position and which are different from the design or fashion of the general population. This definition includes items that serve to identify the person, agency, function performed, rank, or time in service.
2. In those cases where the State provides the uniform to be worn, the uniform items provided pursuant to this section are State owned or leased property which will be maintained as the State deems necessary. Employees issued State provided uniform items shall be responsible for loss of or damage to the uniform items other than that incurred as the result of normal wear or through no fault of the employee.
3. In those cases where the State does not provide the uniform to be worn, employees shall be responsible for the purchase of the required uniform as a condition of employment. After an employee has the equivalent of one full year in a permanent position, which requires a uniform, he/she must submit a request in accordance with existing departmental practice in order to receive a uniform replacement allowance.
4. Employees shall wear their required uniforms only in an official capacity except that employees may wear such uniforms on the grounds of their facility and to and from their work location including associated incidental travel.
5. The Uniform Replacement Allowance shall not be considered compensation for retirement purposes.