Booking arrangements. 2.1 An easy and accessible advance booking arrangement for casual use and block bookings shall be established for hire of the Sports Facilities using a standard booking form as per Local Authority guidance.
2.2 The agreed booking arrangements shall operate as follows:- [Describe intended booking arrangements for the Sports Facilities. Management Committee to finalise booking arrangements after the first management meeting]
3. Parking Arrangements (if applicable)
3.1 The visitors car parking spaces shall not be available to park for community users.
Booking arrangements. An easy and accessible advance booking arrangement for Casual Use and block bookings shall be established for hire of the Sports Facilities.
Booking arrangements. The Supplier shall be able to fulfil all aspects of Booking Arrangements for Contracting Authority(s). Please refer to paragraph 8.13.
Booking arrangements. 3.13.1 Booking arrangements for the provision of Hired Vehicles shall depend on the Contracting Authority(s) individual requirements within departmental travel policies. Further details of these shall be set out in the Call-Off Agreement. The Supplier shall make systems available which allow the Contracting Authority(s) to make bookings via telephone, facsimile, email and through a secure online booking tool, which is accessible via the internet worldwide.
3.13.2 The Supplier shall provide to each Contracting Authority(s) with a simple listing of all charges for all types of bookings relevant to their requirements and travel policies.
3.13.3 The Supplier shall provide an online booking tool to the Contracting Authority(s). The booking tool shall have the facility to identify which classes of Vehicle are within or out of the Contracting Authority(s) travel policy and to be able to block Vehicles (and associated services) outside the Contracting Authority(s) travel policy. The booking tool shall also have the facility to enable line management pre-trip approval where required.
3.13.4 The Supplier shall where required, provide training in the use of the online booking tool. However, the booking tool shall be designed to be intuitive in use.
3.13.5 The Supplier shall provide an offline booking service via a call centre, whereby bookings can be made either by telephone, facsimile or email. The Supplier shall provide an emergency Out of Hours/After Hours telephone booking service.
3.13.6 As a minimum requirement each Vehicle Order shall specify:
3.13.6.1 the Contracting Authority(s) hiring the Vehicle;
3.13.6.2 the cost centre;
3.13.6.3 the name, staff / service number and email of the Xxxxxx;
3.13.6.4 the name, staff / service number of the main Driver and the names of any additional Drivers;
Booking arrangements.
4.1 An easy and accessible advance booking arrangement for Casual Use and block bookings shall be established for hire of the Sports Facilities using a standard booking form.
4.2 The agreed booking arrangements shall operate as follows:- [Describe intended booking arrangements for the Sports Facilities. Management Committee to finalise booking arrangements after the first management meeting]
Booking arrangements. 4.1 Regular booking times (Weekly or Monthly) are not held for recurring bookings, Xxxxxx must complete a new booking to confirm any long term dates.
Booking arrangements. (a) Booking of vehicles will be made through email and following-up by phone call (for urgent need of the vehicles). The provider must respond within one hour during working hours, providing details of the available vehicle, driver’s name, and contact number. The provider must designate at least two focal persons for handling bookings. These focal persons should have phone numbers available for emergencies, outside working hours, holidays, and weekends. If the focal persons are unavailable, an alternate staff member must be assigned and notified to Chemonics.
Booking arrangements. 3.1 An easy and accessible advance booking arrangement for Casual Use and block bookings shall be established for hire of the Sports Facilities using a standard booking form.
3.2 The agreed booking arrangements shall operate as follows: - Bookings will be made via the community department email address, telephone or in person to community department. Bookings will be stored on system. Methods of booking will be publicised on the school website. Customers will receive a booking form to complete agreeing to T&C’s of hire.
Booking arrangements. 4.1 An easy and accessible advance booking arrangement for Block bookings shall be established for hire of the Facilities using a standard booking form.
4.2 The agreed booking arrangements shall operate as follows: -
(a) Contact the School on xxxxxxxx@xxxxx.xxxx.xxx with details of the request.
Booking arrangements. 4.1 An easy and accessible advance booking arrangement for Casual Hire and block bookings shall be established for hire of the Sports Facilities using a standard booking form.
4.2 The agreed booking arrangements shall operate as determined by the Management Committee. The School to inform Xxxxxx Eagles when booking is available for the next season (depending on the booking arrangements agreed).
